Personal Assistant to CEO / Business Operations Associate

VULCAN BIOENERGY PTE. LTD. is seeking a Personal Assistant to the CEO / Business Operations Associate in Singapore. The role involves providing administrative and operational support, coordinating meetings, managing documentation, and assisting with project execution across multiple entities. Candidates should have 2–8 years of relevant experience, strong communication skills, and the ability to thrive in a dynamic environment. This position is not remote and requires on-site presence.
VULCAN BIOENERGY


Personal Assistant to CEO / Business Operations Associate


About Us


We are a Singapore-based multi-entity platform involved in:


Brand and project development (IAAS)


Climate technology and energy infrastructure (Vulcan BioEnergy)


International technical collaboration and infrastructure deployment (Yuquan)


Family office and related investment activities


Our businesses are expanding across Singapore, Malaysia, Brunei, and other ASEAN markets.


We are seeking a proactive, highly organized, and execution-oriented individual to support the CEO in business operations, coordination, administration, and day-to-day execution across multiple companies and projects.


Role Overview


This role works closely with the CEO and management team to support operational coordination, administrative matters, project execution, and business activities across multiple entities.


The successful candidate will play an important role in supporting daily operations, improving processes, coordinating stakeholders, and ensuring smooth execution across various business functions.


This opportunity is suitable for individuals who:


Enjoy working in a dynamic and fast-paced environment


Are comfortable handling a broad range of responsibilities


Demonstrate initiative and accountability


Enjoy problem-solving and improving processes


Are interested in entrepreneurship, international business, and infrastructure development


Key Responsibilities


Executive & Administrative Support



Provide administrative and operational support to the CEO


Coordinate meetings, schedules, travel arrangements, and communications


Monitor follow-ups, action items, and ongoing business matters


Support administrative coordination related to business and operational activities

Business Operations & Administration



Support daily operations and administrative matters across multiple companies


Organize and maintain contracts, records, and business documentation


Assist with banking documentation, KYC processes, and corporate administration


Coordinate with external accountants, corporate secretaries, consultants, and service providers


Assist with invoicing, payment coordination, and basic financial administration

Coordination & Project Support



Support project tracking and cross-functional coordination activities


Assist with website, branding, and partnership-related execution


Coordinate with external vendors, consultants, and business partners


Assist in preparing presentations, proposals, reports, and business documents

Requirements


Mandatory



2–8 years of relevant working experience


Strong written and spoken English communication skills


Strong organizational skills and attention to detail


Ability to manage multiple priorities effectively


Comfortable working in a fast-moving and evolving environment


Strong sense of responsibility, initiative, and accountability

Preferred



Experience in startups, SMEs, or founder-led businesses


Experience in business operations, executive support, administration, or project coordination


Familiarity with Microsoft Office and Google Workspace


Basic understanding of finance, administration, and business operations


Exposure to cross-border coordination or ASEAN markets is an advantage

Who We Are Looking For


We are looking for someone who is collaborative, adaptable, and proactive in supporting business operations and improving processes.


Candidates should be:



Resourceful and adaptable


Hands-on and willing to learn


Comfortable working in evolving environments


Able to work independently and collaboratively

This role offers exposure to:



International business development


Climate technology and infrastructure projects


Executive-level operations


Regional business expansion and operational growth

Ideal Attributes



Proactive and self-motivated


Strong organizational and coordination skills


Comfortable managing diverse responsibilities


Solutions-oriented mindset


Interested in growing within an entrepreneurial environment.

Compensation & Working Arrangement


Salary range: SGD 4,000 – 6,500 per month ( depending on experience and qualifications )


Performance and career growth opportunities available


Flexible working arrangement based in Singapore


If you are keen to join us


Suitable and qualified applicants are invited to


send in your resume to VulcanBB89@gmail.com
stating your current and expected salary, your availability and your updated cv in word format. We regret only shortlisted candidates will be notified.