Logistics Operations Coordinator

The Logistics Operations Coordinator at Northwest Renewables LLC in Spokane, WA, oversees inventory, procurement, vendor relationships, and material coordination for solar and battery projects. This full-time role supports sales activities and project development while ensuring timely project execution. Key responsibilities include inventory control, procurement, vendor management, and customer engagement, making it a cross-functional position that impacts efficiency and customer experience.
Logistics Operations Lead – Sales & Design Support


Reports To: Office Manager / Sales Manager


Location: 2613 W 8th Ave, Spokane, WA 99224


Employment Type: Full-Time


Position Summary


The Logistics Operations Lead – Sales & Design Support is responsible for overseeing all inventory, procurement, vendor relationships, and material coordination across solar, battery, and NWR projects. This role serves as the central authority on material availability, inventory accuracy, and logistics execution, ensuring projects are fully equipped and completed without delays.


In addition to logistics leadership, this role supports early-stage sales activities and preliminary system design. The position manages incoming leads, assists in moving opportunities through the pipeline, and contributes to early project development.


This is a highly cross-functional role that bridges logistics, sales, design, and field operations—directly impacting project efficiency, cost control, and customer experience.


Key Responsibilities


Logistics Operations Leadership (Primary Focus): Inventory & Material Control



Maintain full oversight of inventory across warehouse and fleet vehicles
Ensure accurate tracking using adjustment sheets, transfer sheets, and purchase orders
Conduct quarterly physical inventory counts and resolve discrepancies
Perform weekly reviews of adjustment sheets to ensure accurate job costing
Monitor and track tools and equipment within QuickBooks
Ensure excess materials from jobs are returned, tracked, and reconciled

Procurement & Purchasing



Create, issue, receive, and monitor all purchase orders in QuickBooks
Order materials for contracted jobs immediately upon approval
Proactively order out-of-stock materials aligned with project schedules
Track and manage long-lead-time items to prevent delays
Forecast material needs (modules, optimizers, inverters, etc.)
Prioritize use of existing inventory before purchasing new materials

Material Coordination & Staging



Stage materials for upcoming projects based on project timelines
Coordinate deliveries and material timelines with Project Managers
Receive and verify all deliveries; report discrepancies to vendors and accounting
Ensure all received materials are counted and cleared from receiving areas
Monitor min/max inventory levels in alignment with the project schedule

Vendor Management



Act as the primary, front-facing representative to all vendors
Maintain and strengthen existing vendor relationships
Identify and build new vendor partnerships
Open job accounts for large-scale projects
Track and negotiate material pricing, including SPA agreements
Maintain and regularly update vendor database
Provide vendors with project timelines and quarterly “hot sheets”

Shop & Asset Management



Maintain a clean, organized, and efficient warehouse/shop environment
Oversee recycling and waste coordination (dumpster management)
Manage company vehicle fleet maintenance scheduling and tracking

Sales & Customer Engagement (Secondary Focus)



Manage incoming leads across all channels (calls, email, text, web)
Communicate with prospective customers and maintain consistent follow-up
Gather key project data (site details, utility info, customer goals)
Schedule consultations and site visits
Track all interactions within CRM systems (e.g., Salesforce)
Support senior sales staff in pipeline development and opportunity progression

Design Support (Secondary Focus)



Assist with preliminary solar PV and battery layouts
Compile site data (photos, plans, utility data, load profiles)
Support proposal creation and revisions
Coordinate with internal design and engineering teams
Maintain organized and complete project documentation

Operations & Cross-Functional Coordination



Serve as the communication bridge between logistics, sales, design, and field teams
Ensure all projects are fully equipped ahead of installation
Identify and resolve material shortages or delays proactively
Align inventory planning with project schedules
Contribute to continuous improvement of workflows and operational systems

Qualifications


Required



Strong organizational skills with high attention to detail
Ability to manage multiple priorities in a fast-paced environment
Clear and professional communication skills
Proficiency with Excel, QuickBooks, and standard business software
Self-motivated with strong ownership mindset
Associates Degree minimum; Bachelor’s Degree preferred.
Valid driver’s license.

Preferred (Not Required)



Experience in logistics, inventory management, or purchasing
Familiarity with solar, battery storage, or construction industries
Experience with CRM systems (e.g., Salesforce)
Exposure to electrical or construction environments
Experience with solar design tools (Aurora, Helioscope, etc.)

Key Traits for Success



Process-driven and highly organized
Strong accountability and follow-through
Assertive and confident in enforcing standards
Proactive problem solver
Team-oriented with cross-functional awareness

Growth Opportunities


This role creates a pathway into:



Operations or Supply Chain Leadership
Project Management
Solar & Battery Sales Consultant
System Design Specialist

Compensation & Benefits



Competitive base compensation (based on experience)
Performance incentives tied to operational efficiency and sales support
Health benefits
Paid time off and holidays
Ongoing training and development

Why This Role Matters


This position is critical to ensuring every project is properly equipped, on schedule, and cost-controlled—while also supporting early customer engagement and project development. By owning logistics and contributing to sales and design, this role directly drives operational success and customer satisfaction.


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Why Join Us



Be part of a growing renewable energy company.
Direct impact on operational excellence.
Opportunity to improve processes and structure.
Competitive compensation based on experience.

Schedule:



Monday to Friday
Office Based

Job Type: Full-time


Pay: $55,000.00 - $65,000.00 per year


Benefits:



401(k)
401(k) matching
Dental insurance
Flexible spending account
Health insurance
Paid time off
Professional development assistance
Vision insurance

Location:



Spokane, WA 99224 (Preferred)

Ability to Commute:



Spokane, WA 99224 (Required)

Work Location: In person