Project Assistant

Chapman Construction/Design is seeking a Project Assistant in Newton, MA, to support project management and field staff on construction projects. This role offers a training opportunity for career advancement in project management, involving tasks such as tracking project activities, coordinating subcontractors, and managing project documents. Candidates should have a high school diploma, a valid driver's license, and a commitment to ongoing professional development.
ABOUT CHAPMAN


Founded in 1984, Chapman provides sustainable construction management and consulting services to forward-looking corporate, education, healthcare, life sciences and manufacturing clients. Every individual at Chapman contributes unique perspectives and experiences that collectively enrich our company. We work hard to foster a diverse and inclusive culture and take pride in providing equitable opportunities for employees to develop their skills and demonstrate their abilities.





It’s easier to give your best to a job when you’re healthy – physically and financially. So, we give our team 100% company-paid health insurance, competitive salaries, a profit-sharing program, and learning stipends so they can continue to learn and grow in their careers.





At Chapman, we know representation matters. We are committed to advancing diversity, equity, and inclusion in the AEC industry and within our own teams. We actively encourage applications from women, people of color, LGBTQ+ individuals, veterans, and others from underrepresented backgrounds.





JOB SUMMARY


This role is designed as a training and growth opportunity for individuals interested in advancing to project management. The Project Assistant (PA) provides comprehensive support to the company’s project management and field staff on designated construction projects. The PA assists with a broad range of project activities to help move the project forward.





ESSENTIAL FUNCTIONS



Generate and track project activities, subcontractors, progress, and changes across multiple platforms.
Coordinate subcontractor activities; ensure timely completion of tasks and escalate concerns.
Track and organize all subcontractor documents, including but not limited to: subcontractor bids, RFIs, purchase orders, submittals, change orders, etc.
Generate, maintain, and update project directories.
Apply for building permits.
Perform project document control: manage/organize/distribute electronic documents for field & office staff. Includes drawings, addenda, bulletins, sketches, RFIs, submittals, safety meetings, etc.
Perform estimating.
Attend weekly meetings, generate minutes and distribute.
Collect all closeout information and assemble as built packages.
Participate in PA Day in the Field program to gain onsite experience.
Escalate concerns, issues or delays relative to project work, subcontractor performance or other activities that may impact project completion.
Perform other functions as required.




MINIMUM REQUIREMENTS



High school diploma or equivalent
Demonstrate effort toward continued development and growth in the industry, continuing education, coursework and seminars
Valid driver’s license and reliable transportation
Participate in company-sponsored training programs, meetings and seminars
Maintain necessary training certifications such as First Aid/CPR, etc.
Complete a 30-hour OSHA training within one year of employment and ongoing as necessary




PREFERRED QUALIFICATIONS



Experience working with project management software
Experience working with on-screen take-off software
Experience reviewing construction documents (plans and specs)




COMPENSATION & BENEFITS



Expected base yearly salary range: $68,000 -$78,000 depending on experience
Profit-sharing program
100% company-paid health insurance
50% company-paid dental insurance
Vision insurance
Company paid short-term and long-term disability insurance
Flexible spending accounts
401(k) with company match
Student loan paydown program
Employee Assistance program
529 college savings plan
Identity protection plan
On-site training and development
Tuition reimbursement for higher education, certifications, and licenses.
Paid Time Off and paid holidays
Paid parental leave
Career mentorship and pathways toward earning your MA Construction Supervisor License

All inquiries will be kept confidential.