Office Manager, Part Time

The New Jersey Clean Energy Jobs Program is hiring a part-time Office Manager to work three days a week in their Jersey City, NJ office. Responsibilities include overseeing office operations, managing communications, assisting with HR tasks, and ensuring safety protocols. Candidates should have 2+ years of office management experience and be proficient in Microsoft Office. This role requires in-office presence for three days during business hours.
About the position

The JPI Group, on behalf of DNV Energy Services USA Inc. (“DNV”), is seeking a part time Office Manager. Our team supports the implementation of the utility-led Energy Efficiency Incentive programs for business customers. The candidate must be able to work three (3) days in the Jersey City, NJ office. Based in Jersey City, New Jersey, this role supports DNV Energy System in managing DNV’s office and helping with Health, Safety, and Environmental-related tasks for the office. This position requires the incumbent to be onsite in the office three days per week. The role is part-time and will be for three days per week during business hours, typically 9 am to 5 pm.

Responsibilities

Overseeing daily office operations to ensure efficiency and organizationAnswering phone calls and emails and directing inquiries to the appropriate department or employee based on the nature of the requestGreeting customers and other visitors and directing them to offices and meeting roomsManaging agendas, travel plans and appointments for managementTracking, replenishing and ordering office supplies to avoid interruptions in standard front office proceduresPreparing and updating reports, spreadsheets and presentationsAssisting with onboarding new employees and coordinating HR-related tasksTracking employee safety training, keeping injury logs, and related itemsReviewing fire exits, assembly points, and emergency protocols during new-hire orientations and periodically thereafterManaging the inventory of First Aid kits, AEDs, and Personal Protective Equipment, while conducting routine workplace walkthroughsScheduling safety maintenance such as fire extinguisher inspections, ergonomic assessments, and office inspection auditsRequirements

2+ years of experience managing an office of approximately 10 peopleHighly detailed and organizedProficiency in using software tools such as Microsoft Word, Microsoft Excel, and Microsoft TeamsMust be a resident of the State of New JerseyPositive, reliable, collaborative and team-oriented attitudeExcellent oral and written communications skillsAbility to work well under pressure in time-critical situations and be productive and self-motivated during slow periodsCurious about the energy efficiency industry and eager to learnAbility to work core business hours 3 days a week, 9am to 5pmRemaining in a stationary position, often standing, or sitting for prolonged periodsCommunicating in verbal and written format with others to exchange information in a professional mannerRepeating motions (i.e., typing) that may include the wrists, hands and/or fingersAssessing the accuracy, neatness and thoroughness of the work assignedNice-to-haves

Associate or Bachelor’s degreeBenefits

Position will be paid on a salary basis