Facility Administrative Assistant

Reworld Projects, LLC is seeking a Facility Administrative Assistant in Spring Hill, FL. The role involves supporting management and HR with tasks such as recruiting, reporting, account reconciliation, and supply procurement. Candidates should be organized, self-driven, and proficient in Microsoft Office. Responsibilities include IT liaison work, payroll assistance, coordinating meetings, and maintaining facility documents. A GED/HS diploma and advanced MS Office skills are required, along with at least 5 years of experience.
Who we are





For more than 40 years, Reworld has been a leader in sustainable waste solutions, providing our customers with innovative solutions that help them achieve carbon-negative outcomes.





Our Vision





Reworld is leading the charge to a carbon-negative future through revolutionary sustainable materials management solutions that reduce, reuse, recycle and reimagine waste for the benefit of society and the environment.





Our Business





Reworld partners with businesses by offering cutting-edge engineering and innovative solutions, to help customers reduce, reuse, recycle and recover value from waste streams and meet or exceed their sustainability goals.





Our Value





Reworld's differentiator comes from our ecosystem of technology, facilities and partnerships, trusted by the world’s largest organizations to reimagine waste management for a smarter, more sustainable world.





All that we’re missing is you. Apply today!





About the role





Reporting to the Facility Manager, the Facility Administrative Assistant will provide vital support to our management team, Human Resources, and day-to-day operations. This multifaceted role demands self-drive, organization, and proficiency in Microsoft Office suite. Responsibilities include reporting, account reconciliation, supply procurement, and HR assistance.





Position Responsibilities:



Primary function is HR Administrative tasks including assistance with recruiting, interview coordination, new hires, training increases, benefit updates, etc. Confidential assistance with handling of employee issues when requested
Communicates Corporate, Regional and Facility announcements and programs
IT and Telephone liaison – communicate with corporate IT with issues and assist office personnel with IT questions/issues as applicable
Liaison for Dimensions/timekeeping assistance and resolving issues
Liaison with Payroll for Job Status Change processing, recordkeeping of changes
Assist with coordinating and communicating meetings and events when requested such as tours, training, meetings, luncheons, and company parties; this may require the Administrative Assistant to adjust their schedule, at times, so they may be present to support these meetings and events
Prepare/update excel spreadsheets, power point presentations, reports for management including operations, safety, and environmental, as well as assisting with special projects
Maintain facility documents and offsite storage in accordance with the document retention policy
Support community relations and other projects
Support the Facility Safety Coordinator to manage safety documents and databases, provide updates on the status of safety programs, administer the Medical Surveillance program and track safety training
Basic accounting/purchasing duties (AR, data entry)
Supports the Facility Manager and other members of the management staff as needed
Administrative assistance as necessary ordering supplies, sending and distribution of mail/UPS/packages, organizing meeting requests, travel arrangements, managing schedules, assisting employees with travel and expense reimbursements




Qualifications:



GED/HS Diploma
Advanced knowledge level in MS Excel, PowerPoint and Outlook
At least 5 years of experience in Executive Admin/Office Admin
Accounting-based functions or in a related area (preferred)
Excellent time management skills and ability to multi-task and prioritize work




Physical Demands:



While performing the duties of this job, the employee may be regularly required to stand, sit, talk, hear, reach, stoop, kneel, and use hands and fingers to operate a computer, telephone, and keyboard.




What Reworld Offers You:



Health Care Benefits - start 1st day of employment
Wellness Program Incentives & Rewards
401k - match up to 7%
Paid Time Off (Vacation & Holiday)
Paid Parental Leave
Short-Term & Long-Term Disability Benefits
Tuition Reimbursement
Employee Referral Bonus




In addition to salary, this role is eligible for benefits. The benefits would include medical, prescription drug, vision, and dental plans; 401(k) plan; paid parental leave; paid time off; and paid holidays.


Additional details are available at https://www.reworldwaste.com/careers/benefits.


For additional information, refer to the Pay Transparency section below





All Reworld positions require a candidate's ability to perform the duties and responsibilities of the role while upholding Reworld's Values, including (but not limited to) contributing to a safe and inclusive workplace, delivering results through trust, and building breakthrough capabilities.





Please note that Level, Title and/or Salary may be adjusted based on the applicant's experience or skills.







Pay Transparency





Reworld is committed to paying its staff equitably, and we strive to provide competitive compensation and benefits packages. The range below reflects Reworld’s reasonable estimate of base pay for this role based on primary posting location. It is expected that most qualified candidates in this location will fall within the posting range. The final salary offered for this role will be determined based on factors including, but not limited to: experience, education, geographic location, skills and competencies, travel requirements and/or union contracts (if applicable). Pay ranges are reviewed from time to time and may be modified in the future.




The pay range for the primary location of this position is: $43,100.00 - $57,400.00 USD. For hourly roles, this is the annualized salary. To calculate the hourly rate, divide by 2080.



Our DEI Commitment





Reworld is an Equal Opportunity Employer, has developed an Affirmative Action Program (AAP), and will not discriminate against any qualified applicants because of race, color, religion, sex, national origin, sexual orientation, gender identity, disability (including perceived disability, physical, mental, and/or intellectual disabilities), veteran status, liability for service in the Armed Forces of the United States, or any other characteristic protected by law.







Know Your Rights (Click to view poster)







If you are an individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to access job openings or apply for a job on this site because of your disability. You can request reasonable accommodations by going to Reworldwaste.com and clicking on the ‘Contact Us’ button. Under Inquires, select ‘Careers’ in the Interest field, fill out all required fields including your message. In the message section, please note this is a ‘Job Application Accommodation Request’.





Attention Staffing Agencies & Search Firms





Reworld may sometimes selectively collaborate with staffing agencies and search firms (Agencies). Reworld will only consider candidates from Agencies with whom a signed agreement and a duly authorized work order (for a specific role) has been duly executed. Any unsolicited candidate submissions or candidate submissions from Agencies that do not meet these criteria, will be deemed invalid and ineligible for any fees.