Secretary III, Environmental Health & Safety

Salt Lake Community College is seeking a Secretary III for Environmental Health & Safety in Salt Lake City, UT. Responsibilities include receptionist duties, tracking safety training compliance, maintaining office appearance, and supporting the Environmental Health and Safety manager. Candidates should have at least one year of post-secondary education and two years of administrative experience. The job offers flexible hours between 8 a.m. and 5 p.m., Monday to Friday.
Provide general office coverage for the facilities offices. Related functions will include acting as receptionist, answering phones, directing students / staff / and guests to appropriate locations within the building and on campus.
Maximum of 125 hrs. per mo. Hours are flexible between 8 a.m. – 5 p.m. Monday – Friday

Essential Responsibilities and Duties

Perform receptionist duties including but not limited to:
• Greet people, screen phone calls, record messages, enter data, create calendar appointments, receive and distribute mail and packages.
• Track OSHA safety training compliance for SLCC staff / faculty / students and volunteers. Help facilitate Safety Data Sheet (SDS) Compliance for the Environmental Health and Safety Manager.
• Help maintain the physical appearance of the Facilities Office spaces.
• Filing and other duties as assigned.
• Knowledge of standard office practices and procedures.
• Proper business English, including spelling, punctuation and grammar for reading, writing and speaking skills. Proficient in Microsoft office suite, including Word and Excel.
• Excellent interpersonal and communication skills required.
• Work with diverse personalities and backgrounds.
• Communicate effectively orally and in writing. Perform clerical duties with limited supervision.
• Computer applications (ie. Microsoft Word, Excel, Outlook, data retrieval systems etc.).
• Excellent, accurate keyboarding skills are required.

Essential Responsibilities and Duties Continued

Provide support for Environment Health and Safety manager, this includes Recycling, Waste and Environment Health and Safety for the college.
Act as a greeter and information coordinator for the Facilities Division.

Minimum Qualifications
• Valid Utah Drivers license or able to obtain on within 3 months.
• Must have at least one full year of post – secondary education (approx. 32 credit hours completed).
• 2 years of direct experience in any administrative type field

Preferred Qualifications

Associate degree in business administration or other appropriate business management field.

Knowledge, Skills & Abilities
• Able to work with minimal supervision in a fast paced, demanding environment, quickly and efficiently, working knowledge of Microsoft Office 365,Teams & Zoom meeting setup.
• CMMS System (Computerized Maintenance Management Systems) Banner, Fleet Focus, and other software programs as the need arises.
• Ability to communicate effectively with a broad range of people with a variety of abilities and backgrounds, to maintain good working relationships across the College.
• Ability to work with all groups from a variety of academic, socioeconomic, cultural, and ethnic backgrounds, and with community college students, faculty, and staff, including those with disabilities.

Non-Essential Responsibilities and Duties
• Help maintain data for over 200 + vehicles and components, registrations, licensing, safety and emissions inspections, compliance reporting and preventative maintenance scheduling.
• Schedule motor pool vehicle reservations.
• Assist in tracking SLCC purchases: receipts, reallocations, and processing end of month billing statements.

Special Instructions

Flexible work hours between 8 a.m. – 5 p.m. Monday — Friday

SLCC Highlights

Salt Lake Community College is Utah’s largest open-access college with the most diverse student body in the state. We proudly educate 45,000+ students pursuing degrees in 100+ programs across 8 areas of study, and Utah’s fastest growing industries and four-year baccalaureate programs consistently welcome SLCC graduates. Every SLCC employee has a hand in transforming students’ lives to strengthen its surrounding communities. SLCC employees work at 11 locations across the valley and capital city of Salt Lake with easy access to the beautiful Wasatch Mountains, world-class outdoor recreation, sporting events, museums, history, and arts and entertainment.

FLSA Non-Exempt SLCC Information

Salt Lake Community College (SLCC) is fully committed to policies of equal employment and nondiscrimination. The College does not discriminate on the basis of race, color, national origin, age, sex, sexual orientation, gender identity, genetic information, disability, religion, protected veteran status, expression of political or personal beliefs outside of the workplace, or any other status protected under applicable federal, state, or local law.

This position is subject to a successful completion of a criminal background check.