Event Coordinator

Dog Tales Rescue and Sanctuary is seeking a passionate Event Coordinator to manage weekly Open House events and other large gatherings on-site in King City, ON. Key responsibilities include event planning, sourcing sponsors, and coordinating with various teams. The role requires 2+ years of event planning experience, strong organizational skills, and the ability to work independently. This is a full-time position requiring work every Sunday.
Opportunity

We’re looking for a passionate and detail-oriented Event Coordinator to join our team on-site. In this role, you’ll be responsible for planning and coordinating our weekly themed Open House events, held every Sunday afternoon. You’ll bring creative ideas to life, source sponsors, and help promote the sanctuary’s mission to visitors.

About Dog Tales Rescue and Sanctuary

Dog Tales is a world-renowned dog rescue and horse sanctuary set on an incredible 50 acres of green fields, rolling hills, and wooded areas in King City, Ontario. Our picturesque location - complete with kilometers of walking trails, therapy pools, and a grooming spa - is the perfect setting for abused and neglected animals to heal and be rehabilitated while they wait for forever homes. Along with medical care, our team provides all of the love, attention, and training that our rescue animals need to recover from their difficult pasts, so that they can move on to permanent, loving homes, which most do. For the rest, Dog Tales is home for as long as they need it to be.

If you would like to be part of an energetic and compassionate team, where you can make an impact and difference in the lives of countless animals, join us!

The Role

As an Event Coordinator, you will take charge of organizing and executing our weekly Open House events, as well as occasional festivals and other large events. Your role is essential to creating a welcoming and enjoyable experience for visitors while promoting our mission to care for rescued animals. Your key responsibilities will include:

- Planning and executing Open House events every Sunday afternoon.
- Brainstorming creative themes and engaging activities for each Open House.
- Setting up and taking down decorations, props, and event materials.
- Sourcing event sponsors and vendors while nurturing current relationships.
- Managing event inventory and ensuring all supplies are on hand.
- Coordinating with other departments to ensure smooth event operations.
- Partnering with our Media team to create weekly ads.
- Organizing and storing decorations and event materials.

What You Bring

We understand that the "ideal candidate" doesn’t exist, so if you don’t meet every single requirement, we still encourage you to apply. We value passion and a willingness to learn!

- 2+ years of event planning experience, particularly with live or public events.
- Experience with planning and setting up decor.
- Excellent communication and interpersonal skills.
- Strong organizational skills with the ability to manage multiple tasks simultaneously.
- Critical thinking and problem-solving skills.
- Ability to work independently while collaborating with the team when needed.

What We Offer

We believe in supporting our team with great perks that make work enjoyable and life easier:

- Free Staff Meals: Enjoy free meals during your workday, making things a little more convenient.
- Employee Appreciation Events: We regularly hold events to celebrate our team’s hard work.

Schedule

- This is a full-time role, with work required every Sunday.
- Flexibility to support additional events on weekends as needed.

Please note, this position is onsite. Additionally, reliable access to a car is necessary as there is no public transit near our facility.

We thank all applicants in advance, and only those selected for an interview will be contacted.

Job Type: Full-time

Work Location: In person