Recruiting Operations Assistant

ESG Consulting is hiring a Recruiting Operations Assistant in Atlanta, GA. The role involves administrative tasks such as candidate management, resume preparation, and communication support, with training provided. Ideal candidates are organized, detail-oriented, and comfortable with technology. The position is hybrid, requiring occasional onsite work in Buckhead, and involves a 40-hour work week from Monday to Friday.
We are seeking a highly organized Operations Assistant to support a technical recruiting professional. This role focuses on handling administrative and operational tasks related to candidate management, resume preparation, and sourcing support. No prior recruiting experience is required. Training will be provided. The ideal candidate is detail-oriented, organized, comfortable working with technology tools, and able to follow structured processes.

Key Responsibilities

Resume & Candidate Management
• Search for resumes in job boards and candidate databases
• Organize resumes by job opening
• Format resumes into required client templates
• Upload resumes and candidate information into tracking systems
• Maintain candidate records and notes accurately

AI Resume Review Support
• Use AI tools to analyze resumes against job descriptions
• Flag candidates that appear to match job requirements
• Send recommended candidates to the hiring manager for review

Administrative & Data Entry
• Enter candidate information into tracking systems or spreadsheets
• Maintain organized digital folders for resumes and job openings
• Track candidate submissions and responses
• Maintain clear documentation of candidate activity

Communication Support
• Contact candidates to confirm availability and interest
• Schedule interviews when requested
• Communicate with third-party recruiting vendors regarding candidate submissions
• Send follow-up messages to candidates when needed

Operational Support
• Help maintain organized workflows for each job opening
• Assist with tracking multiple roles and candidate pipelines
• Support process improvements for sourcing and candidate management

Required Skills
• Strong attention to detail
• Excellent organizational skills
• Ability to follow structured instructions and processes
• Comfortable using computers and online systems
• Strong written communication
• Ability to handle confidential information professionally

Preferred (Not Required)
• Experience working with spreadsheets or databases
• Experience with online research or searching databases
• Experience formatting documents
• Familiarity with LinkedIn or job boards

Training Provided
• Resume searching techniques
• Resume formatting standards
• AI resume analysis process
• Candidate communication guidelines
• Workflow and candidate tracking systems

Ideal Candidate
• Highly organized and dependable
• Process-driven and detail focused
• Comfortable learning new tools quickly
• Able to manage repetitive tasks accurately
• Professional when communicating with candidates

Work Structure
• Hybrid- Occasional onsite in the Buckhead area as needed for training.
• 40 hrs per week. Mon-Friday 8:00AM to 5:00PM

Required Skills:
• MS Office suite
• MS Excel

Benefits:

Health, Dental, Vision, 401K

ABOUT ESG CONSULTING:

ESG Consulting is an award-winning national provider of diversified information technology consulting services to Fortune 1000, public sector entities, and emerging growth firms nationwide.

Founded in 1986, ESG offers more than 30 years of experience in the IT staffing, Engineering and consulting industry. While local to Atlanta we are headquartered in Santa Clara, we have opened offices nationwide and to this day are consistently re- evaluating and expanding our service offerings and geographic capabilities. Today, we serve most major metropolitan markets.

ESG is an equal opportunity company. Our flexible management culture believes in creating a business environment that fosters personal and professional growth and achievement. We make ESG a place where people are treated not as employees but as "partners".