Part-Time Administrative Assistant

Wildlife Conservation Society is hiring a Part-Time Administrative Assistant for its Zoological Health Program at the Bronx Zoo. The role involves supporting clinical and pathology staff with administrative tasks, including reception, mail distribution, and maintaining filing systems. Candidates should have 1-2 years of administrative experience, strong communication skills, and proficiency in Microsoft Office. The position requires 1-3 days onsite per week, with no weekend or holiday work.
Job Description

Position Title: Zoological Health Program (ZHP) Part-time Administrative Assistant

Reports To: Administrative Assistant

Position Managed: None

Location: NYC based; In-Person

Department: Zoological Health Program

Scope: Bronx Zoo

Position Type: Part-Time

About Wildlife Conservation Society (WCS)

WCS stands for wildlife and wild places. As the world’s premier wildlife conservation organization, WCS has a long track record of achieving innovative, impactful results at scale. We run field programs spanning 60 countries and the entire ocean. We build on a unique foundation: Our reach is global; we discover through best-in-class science; we protect through work on the ground with local and indigenous people; we inspire through our world-class zoos, aquarium, and education programs; and we leverage our resources through partnerships and powerful policy influence. Our more than 4,000 diverse, passionately committed team members in New York City and around the world work collectively to achieve our conservation mission.

Position Objective

The Part-time Administrative Assistant is an integral member of the ZHP administrative team, providing support to ZHP clinical and pathology staff to facilitate their ability to perform their duties. This position reports to the Administrative Assistant and supports the Bronx-Zoo based Zoological Health Program. The position is collaborative and works closely with department staff and across many WCS departments. Excellent attention to detail, being proactive, and possessing strong writing, communication and problem-solving skills are all important elements contributing to success in the role.

Principal responsibilities

The individual’s main responsibilities will be to support the Administrative Assistant and ZHP staff with administrative duties. Responsibilities include:
• Perform reception, switchboard/paging, communication, mail distribution, and administrative functions for Zoological Health Program.
• Provide administrative and logistical support for ZHP operations.
• Receive and screen visitors and staff entering the Wildlife Health Center.
• Maintain Wildlife Health Center (WHC) filing systems and library records.
• Complete clerical duties as directed (photocopying, medical records, check requests, travel reimbursements, scheduling tours).
• Operate and maintain office equipment.
• Assist in updating ZHP written materials and records, including the digital wall directory, tour packets, Safety Data Sheets (SDS), and others as needed.
• Perform cross coverage for the Administrative Assistant when absent and as directed.
• Other duties and responsibilities as assigned.

Qualification Requirements

Qualifications
• 1-2+ years of administrative support in any setting
• Working knowledge of Microsoft Office Suite (Word, Excel, PowerPoint, Publisher)
• High school diploma or equivalent is required, although some college is preferred
• Excellent writing, organizational, and interpersonal skills with fine attention to detail
• Experience communicating across a variety of departments
• Basic math and critical thinking skills
• Ability to handle several projects from start to finish simultaneously
• Valid Driver’s License preferred

1-3 days onsite per week; no weekends or holidays; 7 hours per day, 9am-5pm

Hourly rate – $16.50-$19.00/hour, depending on experience

WCS is an equal opportunity employer, and the organization complies with all employment and labor laws and regulations that prohibit discrimination in hiring and ensures that candidates from all backgrounds are fairly and consistently considered during the recruitment process. We are dedicated to hiring and engaging in a diverse workforce. We are committed to cultivating an inclusive work environment and looking for future team members who share that same value. The organization provides equal employment opportunities for all qualified candidates. The organization does not discriminate for employment based on gender, race/ethnicity, religion, color, national origin, sex, age, disability, marital status, sexual orientation, citizenship status, caste, genetic information or any other covered status or characteristic protected by laws and regulations/and similar categories.

It is everyone’s responsibility to ensure that we do not tolerate discrimination or harassment based upon a person’s membership in one of these protected categories in areas such as recruitment, selection, job assignment, supervision, training, promotions, promotions, job grading, transfers, termination, compensation, benefits, educational opportunities, WCS sponsored recreational activities and facilities. The organization complies with the spirit and intent of relevant local laws and WCS’s employment policies.

Note that the salary offer will reflect the selected candidate’s individual experiences, skills and qualifications, internal equity, work location and country of work.