Materials Coordinator

Green Infrastructure Partners is hiring a Materials Coordinator in Hamilton, ON. The role involves customer service, documentation control, logistics coordination, and administrative support. Key responsibilities include managing orders, preparing Bills of Lading, coordinating dispatch schedules, and processing payroll entries. Candidates should have 2+ years of relevant experience and familiarity with ERP systems, preferably JDE. The position offers a salary range of $45,000 - $55,000 plus benefits.
SUMMARY

Reporting to the General Manager, Yellowline, the Materials Coordinator supports day‑to‑day customer service and site operations administration, including documentation control (BOLs, scale tickets), coordination with dispatch/haulers, and accurate ERP entries (JDE). Partners with site supervisors and yard/plant teams to ensure timely movement of materials and excellent stakeholder communication.

PRIMARY SCOPE OF ROLE

CUSTOMER, ORDER & DOCUMENTATION MANAGEMENT
• Serve as the first point of contact for internal/external customer inquiries related to orders, deliveries, and job‑specific documentation.
• Retrieve, review, and process daily scale tickets; resolve discrepancies with scale house/operations before billing.
• Prepare and manage Bills of Lading (BOLs); verify BOLs against logistics invoices (including direct shipments) for inventory accuracy.
• Create/edit quotes, review/edit tickets in JDE prior to billing; set up new vendors and product items.

LOGISTICS & COORDINATION
• Coordinate dispatch/logistics schedules with internal teams and carriers to meet site deadlines.
• Receive and track inventory (raw materials); enter receipts in JDE based on packing slips.

ADMINISTRATIVE & OPERATIONAL SUPPORT
• Process approved hourly payroll entries for site teams and support expense reimbursements.

POSITION REQUIREMENTS
• 2+ years of experience in customer service, operations support, dispatch/logistics coordination, scale house administration, or construction/aggregate industry support roles.
• Experience working with Bills of Lading (BOLs), scale tickets, or shipping/receiving documentation.
• Prior experience using ERP systems, preferably JDE (JD Edwards), including quotes, ticket edits, inventory receipts, and vendor/product setups.
• Experience working with field/operations teams and supporting hourly payroll processes is an asset.

WHAT WE OFFER:
• Expected Base Salary: $45,000 - $55,000 per year. The actual base salary will depend on several factors including experience, qualifications, internal equity, work location and market expectations.
• Annual performance-based bonus.
• Comprehensive group benefits program.
• Retirement savings program.
• Career growth and advancement opportunities.

DISCLAIMERS

Artificial Intelligence (AI) Disclosure: AI tools are not used in the screening or assessment of applicants for this position.

Vacancy Status: This posting is for an existing job vacancy.

GIP does not accept unsolicited resumes from external recruiters or agencies. We only work with approved partners, directly engaged by our Talent Acquisition team, for specific searches. Unsolicited submissions will not be eligible for placement fees.

We thank you for your interest. Only those selected for an interview will be contacted.

Green Infrastructure Partners Inc. “GIP” is an equal opportunity employer and encourages women, Indigenous peoples, persons with disabilities and members of visible minorities to apply. We seek to hire individuals with diverse characteristics, backgrounds and perspectives.

We strongly believe that world-class talent makes no distinctions based on gender, ethnic or national origin, sexual identity and orientation, age, religion or disability, but enriches itself through these differences. GIP will provide accommodations to job applicants with disabilities throughout the recruitment process. If you require an accommodation, please notify us and we will work with you to meet your needs.