Executive Administrative Manager- Legal & Human Resources

Carbon Mapper is seeking a Senior Administrative Assistant to provide high-level support to the Legal General Counsel and HR Director. The role involves managing calendars, coordinating meetings, and assisting with legal and HR documentation. The ideal candidate is organized, discreet, and able to handle competing priorities in a fast-paced environment. This position is based in Pasadena, CA, indicating it is not a remote job.
About Carbon Mapper

Carbon Mapper is a non-profit organization based in Pasadena, CA with the mission to drive greenhouse gas emission reductions by making methane and carbon dioxide data accessible and actionable. We leverage remote sensing technology to detect, pinpoint, and quantify methane and carbon dioxide (CO2) emissions at the scale of individual facilities. All of our methane and CO2 data is made publicly available for non-commercial use on our Carbon Mapper Data Portal to provide decisionmakers with the information they need to prioritize and take mitigation action.




Carbon Mapper also works with stakeholders and decision makers to fill data gaps, lead on cutting edge science, collaborate to drive reductions, and advance education and insights on emissions globally. To do this, we work with partners to leverage a constellation of satellites. Data from these satellites will offer the next major step in scaling up the organization's robust data portal featuring thousands of direct observations of global methane and CO2 super-emitters.




To learn more about Carbon Mapper, please visit us at https://carbonmapper.org. To view our data, please visit us at https://data.carbonmapper.org.




About The Role

Carbon Mapper is seeking a Senior Administrative Assistant who will provide high-level administrative and operational support to the Legal General Counsel and Director of Human Resources. This role ensures smooth coordination of confidential, time-sensitive, and compliance-related activities across both departments. The ideal candidate is highly organized, discreet, and able tomanage competing priorities in a fast-paced environment while maintaining a high degree of professionalism and judgment.




This position serves as a critical coordination point between Legal, HR, and executive leadership, supporting both day-to-day operations and strategic initiatives.




Essential Duties and Responsibilities

The following responsibilities are representative of the duties required in this role and are not intended to be all-inclusive:




Executive & Administrative Support

Provide direct administrative support to Legal Counsel and HR leadershipManage complex calendars, scheduling, and meeting coordination across multiple stakeholdersPrepare agendas, briefing materials, and follow-up notes for meetingsCoordinate domestic and international travel arrangements and expense reportingDraft, edit, and format internal and external communications


Legal Department Support

Assist with document preparation, formatting, and version control for legal agreements and policiesTrack contract workflows, signatures, and renewalsMaintain organized and secure filing systems for legal documentationSupport governance activities including board materials and compliance trackingCoordinate with external counsel as needed


Human Resources Support

Support HR operational processes including onboarding, offboarding, and employee changesMaintain confidentiality of employee records and sensitive personnel informationAssist with HR compliance documentation and policy distributionCoordinate interviews, candidate scheduling, and recruitment logisticsHelp prepare HR communications, templates, and employee letters


Cross-Functional Coordination

Act as liaison between Legal, HR, Finance, and executive leadershipTrack action items and ensure timely follow-through across departmentsSupport project coordination for HR and legal initiativesMaintain high attention to detail across multiple parallel workstreams


Minimum Qualifications (Knowledge, Skills, and Abilities) Must-Have Skills & Experience:

5+ years of experience in a senior administrative or legal/HR support roleStrong experience handling confidential and sensitive informationExcellent organizational, time management, and prioritization skillsStrong written and verbal communication skillsProficiency with Google Workspace and/or Microsoft Office SuiteExperience managing calendars, scheduling across time zones, and coordinating executivesAbility to work independently with minimal supervision


Nice-to-Have Skills:

Experience supporting both Legal and HR functions in a corporate or nonprofit environmentFamiliarity with employment documentation, contracts, or HRIS systemsExperience working in a remote-first or distributed organizationExposure to compliance, governance, or regulated environmentsParalegal or HR certification (not required, but helpful)


Location

Carbon Mapper is headquartered in Pasadena, California, but we embrace the virtual office and are continuing to grow our team across the United States. This role be in-office at least 2-3 days a week.




Compensation

The total compensation for this opportunity includes a base salary range of $95,000 –

$110,000 This is our target compensation range and is subject to multiple factors including level, experience, and location. As you go through our interview process, our recruiter will work with you to identify a competitive base salary within the proposed range.




Benefits

As a Carbon Mapper employee, you will have access to a wide range of benefits including affordable health coverage (medical, dental, vision), a generous time-off policy, professional development, and more.







To apply, please visit us at https://carbonmapper.org/about/careers







Carbon Mapper is an equal opportunity employer that believes a diverse team will not just lead to a better working environment, but will also help us create better products and services.




Carbon Mapper is committed to the full inclusion of all qualified individuals. If any reasonable accommodation is needed in our process, please reach out to hr@carbonmapper.org.