Event Manager

ASM Global is seeking an Event Manager in Ontario, CA, to coordinate logistics for events at the Ontario Convention Center. Responsibilities include planning event logistics, advising tenants on space utilization and regulations, acting as a Duty Manager during events, and managing contracts and billing. Candidates should have event management experience and a valid California Driver's License. The position requires physical activity and irregular hours.
Position Title: Event Manager

Department: Event Services

Reports To: Director of Event Services

Compensation: Annual Salary up to $69,000.00

Classification: Salaried, Exempt

Position Summary: Under administrative direction, assists major tenants with the coordination of logistics for their events at the Ontario Convention Center. Duties include all event coordination from event booking through conclusion.

Essential Functions:

Assists tenants in planning the logistical requirements for events.

Assists tenants in determining manpower requirements (i.e., security, crowd control, private security, IATSE, box office, and police).

Provides tenants with technical and physical data on facility (i.e., electrical, sound, lighting, and plumbing).

Acts in a sales role for rental of Convention Center equipment and sells services of departmental part-time personnel.

Advises tenants of most advantageous utilization of space.

Advises tenants of building policies, fire regulations, and other governing districts that may impose regulations on the tenant.

Acts as a Duty Manager during events.

Transmits event information to all departments within the facility by means of Delphi Event Management System.

Obtains unused space from contracted tenant for resale.

Reviews tenant's contract for space utilization, special arrangements, etc.

Coordinates with tenant's private contractors (decorators, electrical, A/V, plumbing, bus service, etc.).

Enforces exclusivity of Catering by SMG Food & Beverage services.

Reviews and provides billing information to client for final settlement and to Accounting for invoicing.

Secures required tenant insurance.

Prepares diagrams for special room set-ups.

Assists on special assignments as required. Required: High School Diploma or GED Desirable: Convention center or major hotel experience.

License/Certificate:

One to two years management level experience coordinating events in a multi-purpose facility which services conventions, exhibits, trade and consumer shows, athletic events, concerts, sales meetings, food and beverage functions, etc.

Experience/Training/Education:

Valid California Driver's License (DMV)

Knowledge/Abilities/Skills:

Knowledge of:

Terminology used in the convention, trade show, and entertainment business

Audio-video equipment and its uses

Set-ups and take-downs

Utilities (i.e., special lighting, booth wiring, compressed air, etc.)

Computer software, including Microsoft Word and Excel

Ability to:

Read, write, and speak English

Communicate effectively both verbally and in writing

Be detail oriented

Present a professional appearance and demeanor at all times during the workday

Establish and maintain effective working relationships with tenants, employees, and the public

Skill to:

Operate modern office equipment, including computer, fax, phone, and copy machine

Operate a motor vehicle

Physical and Environmental Requirements:

This position requires lifting up to 50lbs without assistance; walking long distances for more than 50% of the workday; some sitting, bending, and stooping may be required; subject to adverse conditions; irregular hours are required.

Note

The essential responsibilities of this position are described under the headings above. They may be subject to change at any time due to reasonable accommodation or other reasons. Also, this document in no way states or implies that these are the only duties to be performed by the employee occupying this position.

Recruiter- Wendy Canahui

ASM Global - Ontario Convention Center

2000 E Convention Center Way

Ontario, CA. 91764

Applicants that need reasonable accommodations to complete the application process may contact 909-937-3013

Legends/ASM Global is an Equal Opportunity/Affirmative Action employer, and encourages Women, Minorities, Individuals with Disabilities, and protected Veterans to apply. VEVRAA Federal Contractor.