E-Billing Team Leader - NEW ROLE - Flexibility to be Sydney or Melbourne based

King & Wood Mallesons is seeking an E-Billing Team Leader based in either Sydney or Melbourne. This leadership role involves enhancing e-billing processes, supporting the Finance Division, and ensuring accurate invoicing. The position requires extensive knowledge of e-billing platforms and financial systems, with a focus on continuous improvement. The role offers flexibility for remote work, reflecting the firm's commitment to balancing office presence with work-from-home options.
• Take the next step in your e-billing career into a leadership position.
• This is a value-add role that will continue your specialisation in a niche and growing area.
• Given the increasing complexity of many e-billing platforms, and the increased appetite for e-billing from clients, this newly created Team Leader role is essential to evaluate our current practices and explore innovative solutions, taking the team with it.

Who are we?

A firm born in Asia, underpinned by world class capability.

With over 3700 lawyers in 27 global locations, we help our clients manage their risk and enable their growth. Our full-service offering combines un-matched top tier local capability complemented with an international platform.

We have deep roots in Australia spanning almost 200 years and acknowledge Aboriginal and Torres Strait Islander peoples as the traditional owners and custodians of these lands and waters.

Role Detail

Joining the wider Finance Division, this new position will play a crucial role within the Matter Accounting function. With flexibility to be based out of our Melbourne or Sydney office, and with a balanced approach to WFH, this role will draw on your experience with e-Billing, relying on you to elevate our current e-Billing process and ensure ongoing excellence in this space.

Designed to meet the growing demand for electronic billing (eBilling) services from our clients, the Team Leader will provide leadership and support to the firm's Partners and staff, ensuring efficient and accurate eBilling processes.

Reporting to the Matter Accounting Manager, you will spearhead the firm's e-billing capabilities, collaborating closely with the Matter Accounting Manager and the Finance Operations & Support Senior Manager.

The primary responsibilities will include:
• Reducing the administrative burden associated with e-billing processes
• Enhancing the accuracy and speed of e-bill uploads
• Improving overall working capital by ensuring timely and accurate invoicing
• This role is pivotal in shaping the future of e-billing support at KWM, ensuring we remain competitive and responsive to client needs.

You will also:
• Lead the electronic invoicing function, ensuring accurate and timely submission of invoices across the firm
• Address invoice rejections and implement process improvements to mitigate recurring issues
Streamline the e-billing process, which directly impacts cash flow, client satisfaction, and overall financial hygiene

By optimising the e-billing function, you will actively upskill the team, identify potential issues, and enhance process efficiency.

About You

As with all KWM finance roles, you need to be passionate about what you do and align with 3 of our firm's key principles - betterment, clarity and trust.

You will also bring:
• Extensive knowledge of eBilling LEDES EBilling formats and UTBMS codes.
• Extensive experience using eBilling platforms such as Legal Tracker, Collaborati, Vendor Café, Ariba, CounselGo, CounselLink and T360
• Knowledge and experience with financial practice management systems (ideally Elite 3E) and matter accounting processes gained within a professional services environment
• A continuous improvement mindset
• Previous leadership experience working within a finance function in professional services would be looked on favourably
• Knowledge of accounting concepts
• Knowledge and understanding of rates in Elite 3e desirable or other practice management systems.
• Excellent client service focus with a confidence to liaise with internal and external clients with professionalism and ease
• Excellent communication skills (written and verbal)
• High level attention to detail
• Working knowledge of Excel, Word, Outlook
• Demonstratable strong problem solving and resolution capabilities

Next Steps

Please click 'Apply Now' to apply online with your cover letter summarising why you're applying and your resume to support your experience.

Applications close COB Thursday 17th April 2025.

If you have any questions or need any further information, please don't hesitate to reach out to Bridget on 02) 9296 3563.

You must be an Australian citizen or permanent resident for this role.

Why work with us?

We promote a collaborative culture where people feel respected, valued and supported both personally and professionally, and where diversity and inclusion also play an important role in enhancing our knowledge, driving innovative solutions for our clients and creating positive social impact.

We live by our Principles, and strive for mastery in all that we do. We take pride in the high quality work we deliver. Working with colleagues and clients who are leaders in their fields, means the ability to explore new paths to progress with continual learning and development, career and leadership opportunities.

As part of the KWM community you'll have access to a suite of wellbeing initiatives, benefits, policies and processes, to enable you to achieve your career goals.

At KWM, we'll provide you with the platform to Learn, Master, Lead.