Assistant Director, Administration

The Kenya Marine and Fisheries Research Institute (KMFRI) seeks an Assistant Director of Administration in Mombasa, Kenya. Responsibilities include advising on administrative policies, leading budget development, managing transport operations, coordinating disaster management, and ensuring compliance with regulations. Candidates should have at least eight years of relevant experience, a Master's degree in administration or management, and strong leadership and communication skills. This is a full-time position.
JOB DETAILS: Duties and responsibilities of the officer entail:- • Advising management on administrative policies, procedures and regulations; • Providing leadership in the development and implementation of administration plans and budgets, within and outside the department in order to ensure efficient and cost-effective provision of and Administration services throughout KMFRI; • Responsible on day-to-day operations on transport activities through authorizing official engagement to ensure smooth and timely operation; • Developing and implementing administration policies and strategy, by enforcing relevant institutional regulations to achieve the desired efficiency in the utilization of human capital; • Preparation of annual operating budgets and work plans for the administrative department and establish proper internal monitoring and control systems; • Interpreting administration regulations to guide their implementation and ensure compliance for smooth running of the institute; • Coordinating disaster management activities in the institute; • Ensuring staff appraisals and staff development of the department; • Initiating administrative staff training and development and other policy matters; • Providing cross-functional liaison for administrative matters; • Facilitating meetings, conferences and other special events; • Ensuring general maintenance of office equipment’s and building is undertaken; • Generating administrative reports on repairs and maintenance; • Ensuring acquisition of legal documents such as motor vehicle and assets insurances; • Facilitating renewal of insurance policies for company property and motor vehicles. Requirements for Appointment/Person Specifications • At least eight (8) years in relevant work experience and at least three (3) years in a management position in public service or private sector; • Master’s degree in Public Administration; Business Administration; Business Management; Office Management or its equivalent qualifications; • Bachelors Degree in Public Administration; Business Administration; Office Management or its equivalent qualifications; • Minimum KCSE C+ (plus) or its equivalent; • Management course lasting not less than four (4) weeks, or equivalent, from a recognized institution; • Member of a relevant professional body in good standing; • Proficiency in computer applications; • Demonstrated good results in work performance; and • Meets the requirements of chapter six of the constitution. Key competencies and Skills • Strategic and innovative thinking • Mentoring, coaching and leadership skills; • Good interpersonal and negotiation skills; • Organization skills; • Strong communication and reporting skills; • Problem solving skills; • Analytical skills; and • Conflict resolution skills. Work Hours: 8 Experience in Months: 96 Level of Education: Bachelor Degree