Administrative Specialist

Graham Packaging is seeking an Administrative Specialist in Casa Grande, AZ. This role involves various administrative tasks, including greeting visitors, maintaining plant files, clerical support for departments, and managing production reports in SAP. The position requires a professional demeanor and offers opportunities for growth within a collaborative culture. A high school diploma and 1-3 years of administrative experience, preferably in manufacturing, are required. Some travel (0-25%) may be necessary.
Company Statement
Graham Packaging is a people, planet and values-based company and a leader in sustainable packaging manufacturing. From the kitchen to the laundry room, Graham Packaging is part of your everyday life. For employees at Graham, our Blue Culture is part of their everyday lives, too. In other words, Blue is how we do things here. At Graham, we are united by a clear vision.

We know our part and help those around us know theirs, encouraging one another to continuously improve. We create a safe, challenging environment to innovate by supporting creative ideas and new ways of thinking. We take the initiative to cultivate our individual growth and help others do the same, while keeping ourselves and one another accountable. And we actively promote cooperation, collaboration, integrity and respect across regions and teams to foster an engaged, diverse and connected workforce.

We value our employees, and a Blue Culture allows for the most rewarding employee experience as part of the Graham family. Blue is how we feel about what we do—together—to create a better tomorrow. Working at Graham means you lead constructively with clear goals, use diverse thinking to drive excellence, accountability, innovation, as well as demonstrating collaboration, embracing learning, and taking action for continuous improvement and growth.

Overview
The Administrative Specialist will be responsible for a variety of administrative tasks. This position is the representative of first impressions for the organization and a professional appearance and demeanor are critical. The individual is responsible for greeting customers and visitors, performing updates of plant reports in a timely and accurate manner, maintaining plant files for the various departments. The Administrative Specialist provides clerical support for all departments of the facility.

Primary Responsibilities
• Understands, follows and enforces all established safety, health, quality GMP and Company policies, procedures and recognized practices.
• Provide clerical support to all departments in the plant.
• Greet all customers and visitors in a pleasant and customer-focused attitude. Promptly answer phone system in a friendly, professional manner.
• Upload daily production reports and review them for accuracy, communicate any production entry errors to the appropriate manager and ensure that they are corrected in SAP.
• Update labor and operational trackers daily.
• Perform weekly and monthly reviews of sessions in SAP, including closing and clearing exceptions and cut-off reports.
• Reconcile 30/60/90 day open receipts and intransits. Keep blocked invoice report clear.
• Assist with HFI and inventory adjustments as needed.
• Maintain current certification of insurance for all vendors and set up new vendors in SAP.
• Order supplies, post goods receipts in SAP, and submit invoices to corporate as needed or pay approved invoices using a PCard.
• Contact vendors for repairs of all office machines as needed.
• Update activity reports for GMP audits.
• Review and reconcile open PO’s.
• Payroll processing, time & attendance tracking. Backup support to Human Resources.
• 0-25% travel may be required.

Qualifications
A High School Diploma or equivalent required. A minimum of 1 to 3 years in administration, preferably in a manufacturing environment.

Administrative Specialists are required to interact with managers, employees, vendors, and customers. Therefore, the following skills and proficiencies are also essential requirements of the position:
• Ability to maintain regular, predictable, and punctual attendance.
• Computer usage and typing skills are essential.
• Excellent verbal and written communication, including the ability to effectively communicate with internal and external customers.
• Must be able to work under pressure and meet deadlines, while maintaining a positive attitude and providing exemplary customer service.
• Ability to work independently and to carry out assignments to completion within parameters of instructions given, prescribed routines, and standard accepted practices.
• Communicates effectively: conveys facts and information clearly both verbally and orally.
• Collaborates well with others:…