South African Fair Finance Coalition Administrative

350.org is seeking an Administrative Project Coordinator for the South African Fair Finance Coalition in Johannesburg. The role involves managing finances, coordinating meetings, and facilitating communication among Coalition members. Responsibilities include budget tracking, supporting audits, organizing information resources, and preparing reports for funders. 350.org promotes inclusivity and values diverse perspectives in its mission to address the climate crisis through grassroots organizing and online campaigns.
350.org is looking for a detailed oriented Administrative Project Coordinator to support the Fair Finance Coalition. The role involves managing finances, reporting to donors, coordinating meetings and research, and ensuring smooth communication between Coalition members and with other stakeholders.
• About 350.org

350.org is building a global grassroots movement to solve the climate crisis. Our online campaigns, grassroots organizing, and mass public actions are led from the bottom up by thousands of volunteer organizers in over 188 countries. 350.org works hard to organize in a new way—everywhere at once, using online tools to facilitate strategic offline action. We want to be a laboratory for the best ways to strengthen the climate movement and catalyze transformation around the world. The values that guide and drive our work are listed here.
• 350.org is an equal opportunity employer. 350.org strives to be an inclusive and collaborative group of people who bring a variety of approaches to the work we do. We're committed to the principles of j**ustice, and we try to build a safe workplace where everyone is treated fairly and enjoys working together. We value new perspectives, ideas of all sorts, and different ways of working. Diverse perspectives and experiences improve the way 350.org carries out our work - including what we decide to work on and how creatively/effectively we do that. We do our best to make staff positions accessible to all potential team members, regardless of race, national origin, ethnicity, age, disability, assigned gender, gender expression or identity, sexual orientation or identity, religion or creed, veteran status, marital or parental status, and genetic information. We also strive to include team members in communities most impacted by climate change or impacted by other kinds of environmental, social, and economic injustice.
• About the role

The coordinator will be employed by 350.org and report to the 350.org South African Team Leader (350.org is the lead partner of the Coalition), but will work closely with all Coalition partners. Currently the other Coalition partners are: CER, ACRP, CALS, Oxfam South Africa, Justica Ambiental and Earthlife Africa.
• Responsibilities:

- Finance
- Working with the 350.org finance team, prepare and track the FFCSA budget, including tracking of subgrants. Provide regular reports on the budget.
- Support the annual audit: ensure that the project finances are meticulously up-to-date, all supporting documentation is stored and easily accessible and during the audit, support the finance team in responding to audit queries.
- Administrative
- Coordination of the monthly and ad-hoc FFCSA meetings: scheduling, preparing the agenda and ensuring minutes are captured and shared with clear, time-bound action points.
- Manage FFCSA information resources - ensure all relevant documents and information is stored, organised and easily accessible to partners.
- For in-person meetings, organise the logistics of the meeting including venue, accommodation and transport.
- Respond to and direct enquiries to the Coalition to relevant members.
- Together with the 350.org development team, compile regular reports on FFCSA work for funders and ensure reporting/project spreadsheets are kept up to date with accurate information.
- Project work
- Coordinate research projects. Working with the Coalition to develop terms of reference, engage researchers (either FFCSA partners or consultants) and manage the research project through to completion including regular feedback and support in disseminating research outputs to relevant stakeholders.
- Provide support to partners for FFCSA projects, including logístical support and potentially on-ground support. Projects could include a DFI/Civil Society Forum, a research project with and in a community affected by a DFI project and the FFCSA website.
- From time to time, take on other tasks assigned by FFCSA (e.g. media reviews and alerts pertaining to target DFIs).
• Competencies*
- Technical: Bookkeeping, administrative and finance management, particularly for not-for-profit organisations, including tracking budgets, preparing narrative and financial reports - high proficiency with spreadsheet basics is required. Experience in reporting to funders, management of logistics of meetings, travels, workshops and other events. Knowledge and experience in organising files, data, etc.
- Relationship Management: Ability to build, nurture, promote and influence healthy work relationships, particularly across different organisations with different ways of working and to work as an effective member of the Coalition. Ability to discuss work issues and to manage conflict. Ability to interact with staff from diverse cultures and backgrounds with sensitivity and respect.
- Self-Management: Ability to set professional boundaries. Resilient and able to manage oneself and