Safety and Risk Management Administrative Assistant

The Safety and Risk Management Administrative Assistant at External SA Recycling in Orange, CA, is responsible for recordkeeping, communication with vendors, supporting the Director of Safety, managing safety programs, and assisting with corporate EHS events. Qualifications include basic MS Office skills, effective communication, and bilingual proficiency in English and Spanish. The position requires passing a medical and background check, and offers a pay rate of $24-$28.
Job Duties

· Perform recordkeeping in manual, pdf and electronic database formats;

· Works independently when using MS Excel, Word, and Outlook;

· Phone etiquette that includes noting information, takes messages, schedules return calls, forwards calls, and any other task related to the phone;

· Communicates with modern data lines, Instant Messaging, email, phone, and face to face;

· Interface with vendors;

· Supports Director of Safety by creating purchase orders for good and services;

· Maintains the medical surveillance employee database according to OSHA standards;

· Supports the company EHS software and platforms;

· Manages the company Safety Incentive, Boot Voucher and Prescription Safety Glasses Programs;

· Schedules meetings and activities associated with meetings;

· Supports corporate EHS events and functions;

· Supports the Risk and Claims Manager for property damage related incidents

· Answers the Injury Hotline, and gathers information then emails to the group

Qualifications

· Employees in their position prior to April 2014 are presumed to be qualified and are "grandfathered" into their positions;

· Must pass a medical physical and drug test;

· Must pass a background check;

· Preferred – high school diploma or GED and/or foreign education acceptable;

· Some college one year or more preferred;

· Bi-lingual, English & Spanish, language skills required (verbal and writing)

· Basic understanding of MS Office products;

· Ability to: communicate with others effectively; understand direction, written or oral and use basic math skills as the job demands;

· Self motivated and exhibits good organizational skills.

Pay Rate: $24-$28

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