Administrative Assistant, Professional Standards

The Fraser Valley Real Estate Board is seeking an Administrative Assistant for its Professional Standards department in Surrey, BC. This 12-month contract role involves supporting Board committees, managing meeting logistics, maintaining departmental records, and providing administrative assistance. Ideal candidates should have administrative experience in legal or regulatory environments and demonstrate strong teamwork and integrity. The position offers a competitive benefits package and emphasizes work-life flexibility.
Administrative Assistant, Professional Standards

The Organization

Based in the progressive Guildford area of Surrey, the Fraser Valley Real Estate Board (FVREB) is an association of over 5,100 real estate professionals who live and work in the BC communities of North Delta, Surrey, White Rock, Langley, Abbotsford, and Mission. The FVREB marked its 100-year anniversary in 2021.

The FVREB is small enough to be nimble and bold, yet large enough to be able to make a difference. With a long tradition of excellence, our mission is to enable the success of our members by providing tools, education, thought leadership and opportunities to enhance their expertise. As such, our members are publicly valued for their skill, professionalism and contribution to their community.

We are an employer that fosters a culture of innovation, entrepreneurship, and connectedness. We demonstrate care, value and support of our people with an emphasis on wellness. We dream big, we imagine the future, and then we make it happen. Because we can.

We invite you to join our team and be a part of our journey.

The IDEAL Candidate

We are looking for an outgoing, proficient and skilled individual to support the work of the Professional Standards department on a 12-month contract basis.

Ideally, you have experience working in an administrative role in the legal profession or with a professional regulatory organization.

It goes without saying that you’re a great team player who works well collaboratively or as a productive and proactive individual contributor, bringing a high degree of integrity to your role.

What You’ll Do
• Support the work of applicable Board Committees, and respond to questions or concerns from Committee members in a discreet and timely manner.
• Schedule, support and attend Committee meetings, as required as well as:
• Prepare and circulate meeting agendas to participants;
• Record attendance as well as the meeting proceedings and produce accurate and timely minutes of those meetings;
• Book meeting space and make other necessary arrangements like catering;
• Arrange for virtual attendance of committee members, as required.
• Serve as the custodian of Departmental records, ensuring to safeguard the confidentiality of all records, and ensuring that digital records are maintained, current and well organized.
• Provide administrative support to investigators in the conduct of investigation interviews.
• Assist in the organization or orientation and training sessions for active committee members.
• Maintain database of Professional Standards cases.
• Respond to inquiries from staff, volunteers and Directors.
• Collaborate with, support and inform other organizational standing or ad hoc committees, and all other organizational activities, as necessary to support professionalism and the goals of the Department.

What’s In It for You:
• A competitive Total Rewards package that includes employer-paid “top tier” group health benefits (also available to full-time contract employees). Exceptional paid time off that includes vacation + 13 observed stats, an optional flex-day program, various personal leaves as well as a yearend office closure
• - all in support of work life flexibility.
• Our own free-standing building with modernization plans in the works, FREE on-site parking; close to shopping and green space.
• A great values-driven and fun team with a renewed focus on continuous improvement, career progression, self-actualization and MORE. Yes, you can make a difference here!

What You’ll Need:
• Minimum three (3) years demonstrated experience performing administrative functions, including working with professional staff, senior management and the public.
• Experience working in a legal, regulatory or professional regulation is a definite asset.
• Above-average communication skills and typing speed.
• Experience working with boards and committees.
• Proficiency in Microsoft Office (Outlook, Excel, Word, Power Point), and exposure to and ability to learn proprietary / industry software necessary to meet organizational needs.
• High level of professional integrity.
• Strong organizational, interpersonal, time management and multitasking skills.
• Demonstrated attention to detail and accuracy.
• Ability to collaborate effectively with team members and other departments.
• Positive attitude, ability to adapt to change, and superior sense of accountability and responsibility over assigned objectives and outcomes.

Please apply by submitting your resume and cover letter.

To be considered for employment candidates will be required to provide proof of citizenship, permanent residency, or eligibility to work in Canada with no restrictions. Employment is contingent on the satisfactory completion of a pre-employment background check. This posting will remain open until a qualified candidate is hired. We sincerely thank all applicants who express an interest in this role but wish to let you know that we will only be contacting applicants that are aligned with our requirements.