SVP/Director of Facilities

The SVP/Director of Facilities at Bell Bank in Fargo, ND, is responsible for managing the bank's physical infrastructure and vehicle fleet. Duties include overseeing maintenance, coordinating projects, managing budgets, ensuring compliance with health and safety regulations, and strategic planning. The role involves leading teams, managing tenant relations, and optimizing space usage while ensuring cost-effective operations and risk management.
Responsible for overseeing the management, maintenance, and operations of Bell's physical infrastructure and vehicle fleet, ensuring that all facilities and company vehicles meet the needs of the organization and comply with health and safety regulations. Position manages teams, budgets, and projects, and is involved in strategic planning, policy development, and long-term facility and vehicle management, and overseeing facility-related project initiatives.

Responsibilities
• Management and Supervision: Lead facility staff, including maintenance and security personnel, contractors, and other related teams, fostering a positive and productive work environment.
• Facility Management: Oversee all aspects of facility maintenance, repairs, and daily operations, including preventative maintenance programs, ensuring they are safe, efficient, well maintained, and meet company appearance standards.
• Facility Coordination: Coordinate furniture, equipment purchases, and storage logistics. Monitor utility usage, real estate taxes, and ergonomic needs.
• Tenant/Landlord Coordination: Administer tenant/landlord relations, manage leases, and ensure compliance with unique property arrangements. Partner with landlords regarding tenant improvements and completion of building space. Negotiate lease terms and track lease expiration dates, renewal dates, change in terms, and rental payments. Establish invoicing and payment method, seek qualified tenants (or subtenants), and communicate with tenant or landlord.
• Vehicle Fleet Coordination: Oversee the bank's vehicle fleet, ensuring proper maintenance, registration, insurance, and titling. Monitor vehicle usage, fuel consumption, and maintenance costs to identify areas for improvement and cost reduction. Monitor the condition of all fleet vehicles and arrange purchase or trade as directed by executive management. Serve as point of contact with the insurance company for any accidents involving Bank-owned vehicles.
• Space Planning: Oversee space planning and allocation to optimize the use of office space and facilities, supporting organizational growth and changes.
• Project Management: Oversee facility-related projects, including renovations, upgrades, and new construction from site development to completion, ensuring they are completed on time, within budget, and to the required quality standards. Determine how and when to use architects, general contractors, and subcontractors.
• Budget Management: Develop and manage the facilities budget, ensuring cost-effective operations while meeting the organization's financial goals.
• Health and Safety Compliance: Ensure that all facilities comply with local, state, and federal health and safety regulations and building codes, conducting regular inspections and risk assessments.
• Vendor Management: Establish and maintain relationships with external contractors and service providers, negotiating contracts and monitoring performance.
• Strategic Planning: Develop long-term strategies and plans for facility management, considering future organizational needs and industry trends.
• Emergency Response: Develop and implement emergency response plans, ensuring preparedness for any facility-related emergencies or disruptions.
• Risk Management: Identify and mitigate potential risks related to facility operations, safety, and security.

Bell Bank Culture, Policy and Accountability Standards:
• Know by name and face as many customers and employees as possible, calling them by name as often as possible.
• Know and practice LOCBUTN, our Golden Rules, and Bell Bank Customer Service Standards.
• Know, understand, and live the company values and bottom line.
• Conduct activities consistent with established Bell Bank policies, procedures and systems, the Bell Bank Employee Conduct policies, the Bank Secrecy Act and all applicable state and federal laws and regulations.
• All employees are responsible for information security, including compliance with policies and standards which protect sensitive information.
• Prompt and reliable attendance.
• Perform other duties as assigned.

Education, Experience, and Other Expectations
• Bachelor's degree in Facilities Management, Business Administration, Engineering, or a related field.
• Minimum 15 years of experience in facilities management/operations or related experience or equivalent combination of education and experience. Experience in fleet management preferred.
• Strong background in operations, facilities planning, and construction management. Skilled in estimating, budgeting, scheduling, and understanding current construction costs and market trends.

Skills and Knowledge
• Technical Skills: Knowledge of building systems, maintenance procedures, and health and safety regulations. Skilled in reading and interpreting complex documents. Proficient in Microsoft Office.
• Leadership Skills: Demonstrated leadership and team management abilities, with a proven track record of leading successful projects and teams.
• Communication Skills: Excellent verbal and written communication skills, with the ability to effectively interact with all levels of the organization and effectively present to management and/or the Board of Directors.
• Problem-Solving: Strong analytical and problem-solving skills, with the ability to make sound decisions under pressure.
• Project Management: Proven experience in managing large-scale facility projects, from planning to execution.
• Financial Acumen: Ability to develop and manage budgets, with a focus on cost control and financial efficiency.
• Confidentiality: Ability to maintain confidentiality and respond appropriately to sensitive inquiries and complaints.
• Certifications: Professional certifications such as Certified Facility Manager (CFM) or Facility Management Professional (FMP) are preferred.
• Flexibility: Able to travel as required and work flexible hours, including after hours and weekends, if necessary.