Special Events Coordinator TERM

The University of Toronto is seeking a Special Events Coordinator for its Mississauga campus. The role involves planning and executing events, managing logistics, liaising with clients and vendors, and conducting post-event evaluations. Candidates should have a Bachelor's Degree and at least three years of event planning experience. Strong communication and organizational skills are essential. This position is not remote, as it is based on-campus in Toronto.
Special Events Coordinator TERM

Date Posted: 02/25/2025
Req ID: 41781
Faculty/Division: UofT Mississauga
Department: UTM: Hospitality and Ancillary Services
Campus: University of Toronto Mississauga (UTM)
Position Number: 00031375

Description:

About us:

The university’s second largest division, U of T Mississauga has 17 academic departments and offers 156 programs in 92 areas of study. Home to approximately 15,000 students and over 1,000 faculty and staff, the campus houses the Mississauga Academy of Medicine, Centre for Medicinal Chemistry and Institute for Management and Innovation. With its distinctive interdisciplinary programs such as forensic sciences and biomedical communications, U of T Mississauga offers a broad array of continuing education programs and professional masters programs. Established in 1967, the campus features award-winning architecture, robust community partnerships and a dynamic student environment set amongst 225 acres along the Credit River in Mississauga.

Your opportunity:

The Hospitality & Ancillary Services Department is committed to providing value to the University of Toronto Mississauga community through the provision of dining, event planning, retail and postal services. We strive for excellence in the delivery of these services. Our goal is to contribute to the success of each University of Toronto Mississauga community member.

Under the general supervision of the Manager, Conference and Special Events, the Special Events Coordinator develops and executes all aspects of events and conferences from initial planning, contracts, floor plans, set ups, bedroom, meeting room, classroom bookings, food services, and closing. The Coordinator plans event details for a variety of key internal and external events and is responsible for preparing service contracts and invoices, and handling post-event follow-up.

Your responsibilities will include:
• Determining logistical details and activities for events and/or programming
• Analyzing client needs and making recommendations on event logistics and options
• Coordinating the schedule for program and event calendars
• Liaising with clients and vendors to resolve minor complaints and address issues
• Conducting post-event evaluation, analysis and recommendations for changes
• Analyzing client requirements and recommending location for on-campus filming
• Determining logistical details required to provide support for film crews
• Analyzing processes and recommending changes for more efficient coordination of operations

Essential Qualifications:
• Bachelor's Degree or acceptable combination of equivalent experience.
• Minimum three years related experience in event planning and execution, including hands on planning, organizing, executing and follow up.
• Experience providing expertise and recommendations to departments/clients, as well as experience working with internal and external service providers.
• Demonstrated experience planning and executing events for other departments, or comparable clients
• Must have strong computer skills; experience in Word, Excel, PowerPoint and other related software.
• Experience in using event related software and programs.
• Excellent communication and interpersonal skills.
• Demonstrated superior customer service skills.
• Ability to multi-task; strong organizational skills
• Must have food knowledge and experience creating menus for events
• Knowledge, experience and ability to market and promote events and conferences.

To be successful in this role you will be:
• Cooperative
• Meticulous
• Possess a positive attitude
• Problem solver
• Responsible
• Team player

Closing Date: 03/05/2025, 11:59PM ET
Employee Group: USW
Appointment Type: Budget - Term
Schedule: Full-Time
Pay Scale Group & Hiring Zone:
USW Pay Band 10 -- $70,844. with an annual step progression to a maximum of $90,595. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Hospitality

This is a Seven Month opportunity to work Tuesday to Saturday

Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.
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All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.
Diversity Statement

The University of Toronto embraces Diversity and is building a culture of belonging that increases our capacity to effectively address and serve the interests of our global community. We strongly encourage applications from Indigenous Peoples, Black and racialized persons, women, persons with disabilities, and people of diverse sexual and gender identities. We value applicants who have demonstrated a commitment to equity, diversity and inclusion and recognize that diverse perspectives, experiences, and expertise are essential to strengthening our academic mission.

As part of your application, you will be asked to complete a brief Diversity Survey. This survey is voluntary. Any information directly related to you is confidential and cannot be accessed by search committees or human resources staff. Results will be aggregated for institutional planning purposes. For more information, please see http://uoft.me/UP.
Accessibility Statement

The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission.

The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities.

If you require any accommodations at any point during the application and hiring process, please contact uoft.careers@utoronto.ca.

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