Purchasing Specialist

H.J. Martin and Son is seeking a Purchasing Specialist in Green Bay, WI, responsible for sourcing, negotiating, and procuring materials and services. Key duties include purchasing materials, maintaining supplier relationships, negotiating prices, and addressing invoice discrepancies. Candidates should have at least three years of purchasing experience and proficiency in RFMS Software and MS Office. The role requires strong organizational and communication skills.
H.J. Martin and Son is a diversified construction company specializing in commercial and residential flooring, glass and glazing, walls and ceilings, commercial doors and hardware, and millwork and fixture installation.

Purchasing Specialist Position Description: This position is responsible for sourcing, negotiating, and procuring materials and services, while ensuring cost efficiency.

Purchasing Specialist Principal Responsibilities:
• Purchase stock and special order/job-specific materials with suppliers
• Establish and maintain working relationships with customer service representatives and sales representatives of suppliers
• Negotiate purchases with vendors as to price, specifications, terms and delivery and stocking agreements
• Identify potential new suppliers and investigate the same products from different suppliers (best price)
• Research and address invoice discrepancies and forward to accounts payable for payment
• Setup new and update vendor information
• Coordinate with staff for materials shipped directly to job sites for acceptance of delivery and receiving of goods
• Implement purchasing and contract management instructions, policies, and procedures
• Order follow up – no confirmation or ETA of orders
• Monthly, quarterly, and annual rebate data submission
• Communicate directly with the team regarding procedure changes, special pricing, special discounts
• Maintain purchasing contacts, fax contacts, customer service reps and vendor website login information
• Update any training documents with changes in procedures
• Work with internal team and vendors to collect credits on material returns

Other Duties As Assigned: Performs other related duties as assigned including supporting team members in the completion of their work for the purpose of ensuring the efficient and effective functioning of the business.

Experience/Education Required:
• Minimum of three years of experience in purchasing and procurement, preferred
• Proficiency in using, RFMS Software (preferred), MS Office: Word, Excel, and Outlook
• Must be able to work in a schedule-driven environment
• Detail-oriented and possess the ability to multi-task, while meeting tight deadlines under pressure
• Strong organization, written and verbal communication, analytical and negotiation skills

Conditions of Employment: Must be able to pass pre-employment background and drug test. The employee is expected to all adhere to all company policies.

AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER