Proposal Coordinator "Energy and Environment Science & Technology"

Idaho National Laboratory seeks a Proposal Coordinator for the Energy and Environment Science & Technology division in Idaho Falls, ID. The role involves collaborating with stakeholders to develop project plans, manage proposals, and enhance operational efficiency. A 9x80 work schedule is offered, with potential hybrid work options. Responsibilities include communication with collaborators, organizing proposal teams, reviewing solicitations, and providing strategic advice to management.
About the position

Idaho National Laboratory is seeking a Proposal Coordinator for the Energy and Environment Science & Technology division. This role is integral to the Program Development Department, where the successful candidate will engage in a 9x80 work schedule, allowing for every other Friday off. The position is primarily based at the Idaho Falls facility, with potential hybrid work opportunities available. The Proposal Coordinator will collaborate closely with program managers, project managers, and other stakeholders to effectively plan, program, monitor, and integrate schedules and budgets across various projects and portfolios. This role requires a keen analytical mindset to assess program systems and operations, identifying areas for improvement and ensuring alignment with organizational goals. The Proposal Coordinator will be responsible for communicating with key collaborators to ascertain project requirements and objectives. They will work alongside Capture managers to assemble proposal teams, which may include leadership, financial specialists, technical editors, and reviewers. A critical aspect of the role involves reviewing solicitations and conveying necessary actions to proposal development teams, as well as creating templates and checklists based on solicitation requirements. The coordinator will also prepare status presentations for stakeholders, develop comprehensive project plans, and analyze work problems and procedures to enhance operational efficiency. In addition to these responsibilities, the Proposal Coordinator will gather and organize information on various issues, analyze data to determine optimal solutions, and provide strategic advice to management on technical and process-related matters. They will play a pivotal role in implementing and maintaining programs that align with the organization's strategic objectives, developing tools and practices for program assessment and improvement, and ensuring that projects adhere to the program area's strategy. Other duties may be assigned as necessary, making this a dynamic and multifaceted position.

Responsibilities
• Communicate with main collaborators to determine portfolio and project requirements and goals.
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• Work with Capture manager(s) to organize proposal teams for each assigned effort including leadership, financial specialists, technical editors, reviewers, and other experts.
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• Review relevant solicitations and communicate requirements/actions to proposal development teams, and develop/provide templates, checklists, and required forms based on solicitation requirements.
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• Create portfolio and project status presentations for delivery to customers, sponsors, and other collaborators.
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• Develop portfolio and project plans including information such as goals, technologies, schedules, funding, and staffing.
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• Collaborate with project managers, project controls analysts, planning and financial control specialists.
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• Plan study of work problems and procedures, such as organizational change, communications, information flow, integrated production methods, or cost analysis.
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• Observe, receive, and otherwise obtain information from all relevant sources.
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• Provide information to management, co-workers, and team members by telephone, in written form, email, in person, or through other available communications management systems.
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• Develop constructive and cooperative working relationships with others and maintain them over time.
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• Gather and organize information on problems or procedures.
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• Analyze information and evaluate results to choose the best solution.
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• Provide advice to management or other groups on technical, systems-, or process-related topics.
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• Strategize, implement, and maintain program area programs that follow organizational goals.
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• Develop the program area tools and practices along with assessment protocols for evaluation and improvement.
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• Lead the implementation of the program area that enables us and Project and Portfolio Teams.
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• Ensure projects are aligned with the program area's strategy through guidance.
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• Other responsibilities as assigned.

Requirements
• Bachelor's Degree in relevant field from an accredited institution.
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• EX3 - Bachelor's and 5 years of experience. Master's and 2 years of experience. Ph. D and 2 years of experience.
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• EX4 - Bachelor's and 9 years of experience. Master's and 6 years of experience. Ph. D and 4 years of experience.
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• Relevant experience determined by level, including work in financial, scheduling, and work management processes such as P6 and Cobra.
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• Proven track record bringing program data into a usable and manageable format.
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• PMI PMP, PgMP, APMP, or other relevant professional certification.

Nice-to-haves

Benefits
• Medical, Dental, Vision, and Flexible Spending Accounts
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• 401(k) with a 4.2% employer contribution and up to 4.8% match
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• Paid time off (personal leave)
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• Employee Education Program (tuition assistance)
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• Comprehensive Relocation Package