Proposal Coordinator

WestLand, a Trinity Consultants team, is seeking a Proposal Coordinator in Arizona City, AZ. This role involves managing the proposal development process, ensuring compliance with requirements, and collaborating with various teams to create compelling proposals for environmental consulting projects. The position supports career growth within a collaborative environment focused on impactful solutions in the Water and Ecology sector. The role may be based in specific office locations.
At WestLand Engineering and Environmental Services, a Trinity Consultants team, we are driven by purpose, innovation, and a shared commitment to the work that we do. As part of Trinity Consultants' Water and Ecology division, we tackle complex environmental challenges, blending expertise in environmental consulting, wetlands, cultural resources, GIS, landscape architecture, and engineering.

WestLand empowers our teams to develop their unique skills while fostering career growth within a company that is large enough to offer diverse opportunities yet agile enough to value individual contributions. Collaboration is at the heart of what we do-our professionals work together on meaningful and impactful projects, delivering solutions that help clients navigate regulatory complexities and see positive project outcomes. Make a difference with us at WestLand!

WestLand is seeking a detail-oriented, organized, and proactive Proposal Coordinator to join our Marketing & Business Development team. This role is pivotal in supporting our proposal development efforts across the environmental consulting, cultural resources, GIS, landscape architecture, and engineering service lines. The Proposal Coordinator will lead the coordination and production of high-quality, compliant, and compelling proposals and qualifications packages in response to public and private sector solicitations.

The Proposal Coordinator will work closely with the Marketing and Proposal Manager, technical staff, and project managers to create documents that highlight WestLand's expertise, align with client expectations, and support our growth in the Water and Ecology sector under the Trinity Consultants family. This position may be based out of WestLand's Phoenix, Portland, Seattle, or Tucson office locations.

What will I be doing?
• Proposal Development & Management
• Coordinating the full lifecycle of proposal development, from opportunity identification and RFP analysis to final submission.
• Interpreting and ensuring strict compliance with solicitation requirements (formatting, content, deadlines, and delivery instructions).
• Developing and managing proposal schedules, facilitating kickoff meetings, and assigning roles/responsibilities.
• Leading internal coordination of input from subject matter experts, technical staff, and subconsultants.
• Content Creation & Editing
• Writing, editing, and tailoring proposal content including project descriptions, staff resumes, cover letters, and executive summaries.
• Collaborating with team members to ensure that content is accurate, compelling, and aligned with WestLand and Trinity's brand and messaging.
• Maintaining proposal templates and ensuring consistency in formatting, style, and tone.
• Database & Resource Management
• Supporting and maintaining the employee resume database and project history system for streamlined proposal development.
• Maintaining and organizing boilerplate text, templates, and graphics for efficiency and consistency.
• Tracking and reporting on proposal outcomes, win/loss metrics, and post-submission debriefs for process improvement.
• Collaboration & Team Support
• Working with business development, technical, and marketing staff to support pre-positioning and client engagement strategies.
• Assisting with marketing initiatives including collateral development, presentations, and client outreach materials as needed.
• Contributing to the development of best practices, process improvements, and tools to enhance proposal efficiency and quality.

What qualifications are required for this role?
• A Bachelor's degree in Communications, Marketing, English, Environmental Sciences, or a related field.
• 2 or more years of experience in proposal coordination, preferably within the A/E/C or environmental consulting industry.
• Strong knowledge of proposal processes for public agencies and private clients, particularly in the environmental and water sectors.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Adobe InDesign, and proposal management tools (e.g., SharePoint, CRM systems).
• Excellent writing, editing, organizational, and time-management skills.
• Ability to manage multiple projects with varying deadlines in a collaborative, deadline-driven environment.

The salary range for this position is $68,000 to $78,000 annually.

What does WestLand offer you?
• Comprehensive benefits package: 9 paid holidays, healthcare benefits, PTO, and 401k matching for full-time employees. Flexible work schedules and remote/hybrid possibilities for most roles.
• Multidisciplinary environment: Unique, creative, and challenging projects where you can develop your vision of clientele and work with industry leaders daily.
• Success-oriented environment: Two-way mentorship, financial incentives to publish work, tuition reimbursement, and a career-path structure to help you reach the next steps in your career.
• Collaborative work environment: Clear and frequent communication, shared information and ideas across teams, and a welcoming atmosphere for everyone.

WestLand is committed to creating a diverse environment and is proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, age, gender identity or gender expression, national origin, disability, or veteran status. We maintain a drug-free workplace and perform pre-employment background checks.

To apply, visit WestLand Resources Job Listings

Resumes submitted by a recruiting/staffing agency without current/valid vendor agreement will become property of WestLand. Any recruiting/staffing agency wishing to do business with WestLand must contact the Human Resources Department through our website. Recruiting/staffing agents may NOT contact hiring managers directly. Firms that do not honor this request will be removed from consideration.

Salary: $68000 - $78000 per year

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