Program Coordinator

The Program Coordinator at Louisiana State University supports educational and outreach initiatives related to space and aerospace research. Responsibilities include managing programs, processing materials, handling logistics, and assisting with outreach events. The role requires a Bachelor's degree and one year of experience, along with proficiency in Microsoft Office. It is an entry-level position based in Eunice, LA, with various administrative and event planning duties.
About the position

The Program Coordinator position at the Louisiana Space Grant Consortium (LaSPACE) is an entry-level role focused on supporting various educational and outreach initiatives related to space and aerospace research. The coordinator will assist in managing programs that promote STEM education, student fellowships, internships, and public outreach throughout Louisiana, in collaboration with NASA and other educational institutions. This role involves administrative support, documentation, event planning, and outreach activities to enhance the mission of LaSPACE.

Responsibilities
• Monitor the LaSPACE email account and handle incoming phone calls, interfacing with stakeholders.
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• Process incoming materials such as invoices and ensure accurate and timely processing of materials.
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• Handle travel and procurement logistics for the program, assisting stakeholders with procurement and travel processes.
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• Process proposals and project amendment requests, performing compliance checks and logging submissions.
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• Assist in the dissemination and advancement of policy and strategic planning documents.
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• Prepare subawardee documents and track invoices and reporting forms for subawardees.
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• Collect and track data for NASA reporting and reporting to other stakeholders.
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• Assist with planning and executing outreach events and meetings to further the program's mission.
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• Assist the outreach coordinator with events like International Astronomy Day and LSU's 6th Grade Day.
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• Assist in planning local, statewide, and national meetings.

Requirements
• Bachelor's degree in a related field with one year of related experience.
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• Basic proficiency in commonly used Microsoft Office Products (Word, PowerPoint, Excel).
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• Ability to communicate effectively verbally and in writing.
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• Ability to compile, review, and reconcile data for accuracy, completeness, and compliance.
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• Ability to perform accurately in a detail-oriented environment.
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• Ability to document existing and new processes.
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• Ability to gather, interpret, report, and/or edit information.
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• Ability to meet project deadlines.
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• Ability to receive and respond to constructive criticism.
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• Ability to provide feedback and change recommendations.
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• Ability to adapt to ongoing change in a fast-paced work environment.
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• Ability to prioritize, organize, and perform multiple work assignments concurrently.
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• Ability to utilize problem-solving skills.
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• Ability to understand and follow written and oral instructions.
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• Ability to represent the University and/or the LaSPACE Program as required.
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• Ability to work collaboratively and independently as needed.
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• Ability to establish and maintain effective working relationships.
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• Ability to prepare and monitor basic budget information.
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• Knowledge or ability to learn basic purchasing, procurement, budgeting, and administrative management.

Nice-to-haves
• Two or more years of university grant administration experience.
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• One or more years' experience with general fiscal management/oversight.
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• Experience with university procurement, contracting, and HRM systems & requirements.
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• Experience with Workday.
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• High proficiency with Excel.
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• Proficiency with Adobe Creative Suite Software.

Benefits
• Health insurance
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• Life insurance
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• Dental insurance
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• Vision insurance
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• Flexible spending accounts
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• Retirement options
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• Various leave options
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• Paid holidays
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• Wellness benefits
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• Tuition exemption for qualified positions
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• Training and development opportunities
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• Employee discounts