Program Consultant

The Kansas Department of Health and Environment is hiring a full-time Program Consultant to manage loan agreements and amendments, review project files, and coordinate with the project engineer. The role involves scanning documents and requires technical expertise in relevant laws and regulations. The position is based in Topeka, Kansas, offers flexible schedules, benefits, and a salary range of $18.26 - $18.70 per hour.
Job Posting

Important Recruitment Information for this vacancy
• Job Posting closes: March 10, 2025
• Required documents uploaded by: March 10, 2025

Kansas Department of Health and Environment:

Our agency is led by Secretary Janet Stanek, who was appointed by Gov. Kelly in Dec 2021. KDHE is comprised of three divisions: Public Health, Environment, and Health Care Finance (which includes the State’s Medicaid program, KanCare). We are the only agency in the nation to have these three entities under one roof which allows us to take a holistic approach to improving and protecting the health and well-being of all Kansans.

http://www.kdhe.ks.gov/

About The Position
• Who can apply: Anyone (External)
• Classified/Unclassified Service: Classified
• Full-Time/Part-Time: Full-Time
• Regular/Temporary: Regular
• Work Schedule: Monday-Friday, 8am-5pm (Flexible schedules available)
• Eligible to Receive Benefits: Yes
• Veterans' Preference Eligible: Yes

Compensation:
• Hourly Pay Range: $18.26 - $18.70
• Salary can vary depending upon education, experience, or qualifications.

Employment Benefits
• Comprehensive medical, mental, dental, vision, and additional coverage
• Sick & Vacation leave
• Work-Life Balance programs: parental leave, military leave, jury leave, funeral leave
• Paid State Holidays (designated by the Governor annually)
• Fitness Centers in select locations
• Employee discounts with the STAR Program
• Retirement and deferred compensation programs

Visit the Employee Benefits page for more information…

Position Summary & Responsibilities

Position Summary:

The position (K0104193)

The Kansas Department of Health and Environment has a Program Consultant opening in Topeka. This position will scan all KWPCRF and KPWSLF loan agreements and loan amendments into PWS Perceptive Content and WPC Perceptive Content. Scanning into WPC Perceptive Content requires coordination with the Kansas Environmental Information Management System (KEIMS). Scan all KWPCRF and KPWSLF repayment statements, deposits, and audits into PWS Perceptive Content and WPC Perceptive Content. Reviews both KWPCRF and KPWSLF files for completeness prior to Final Amendment and "close out" of construction portion of project. Consults with KDHE project engineer through the sharing of this review and contacts applicants to discuss submission of additional information. This review requires technical expertise and knowledge of all program laws, rules, regulations, policies, etc. These requirements are Federal, State, and agency initiated. Coordinates forwarding of completed paper files to storage, achieves, and to be destroyed.

This position requires light physical exertion, as paper files are boxed and sent to off-site storage.

Job Responsibilities may include but are not limited to the following:

Prepares loan amendments as requested by the CWSRF and DWSRF Program Managers to increase or decrease loan agreements as required. Prepare amendments, transmittal memo and route slip to obtain appropriate signatures and once signed prepare letters transmitting amendments to loan recipients for execution. Compiles, enters, and analyses KWPCRF/KPWSLF information from various computer data files on personal desktop computer and through the internet including the Federal Reporting Data System (FFATA) and Office of Water State Revolving Funds (OWSRF) as needed for the text and Exhibits to the KWPCRF Annual Report. This duty involves entering raw data into the respective systems and retrieving data to assist in monitoring various EPA/KDHE SRF program requirements. Entering information into the OWSRF requires coordination efforts with two outside agencies in addition to KDHE personnel. This effort requires the research, analysis and breakdown of program costs and the matching action dates prior to entry into the system. During the research of this information the incumbent confers with project engineers and consulting engineers to obtain the most current up to date information, including tracking construction start dates, initiation of operation dates, receipt of construction completion certificate, sending out one year project performance letter and receipt of responses, entering loan funding for category of needs. Provide information and responses as needed and as necessary to Auditors during A-133 federal program audits, annual financial audits, and to EPA staff during annual on-site reviews. Maintain data of required projects to conduct A-133 and financial audits and acquire Audit Reports as needed.

Monitors & maintains KWPCRF/KPWSLF data regarding repayments by loan recipients. Requires monitoring specified repayment dates including any changes made of such dates pertaining to loan recipients. Coordinate with Dept. of Administration, in timely disbursement of repayment notices, including verifying that figures are correct, and statements are accurate. Responsible for logging receipt of repayments, preparing deposit forms, entering deposits into SMART system which are forwarded to the KDHE cashier. Prepare deposit forms timely and accurately and reflect appropriate breakdown of repayment into proper accounts to insure maximum income earnings by loan programs to assure adequate funds are available in proper accounts to make future loans, allow KDFA to draw funds to pay bond indebtedness when due and utilization of a portion of repayment for program administration. Upon return receipt of verification, provide copy to Dept. of Administration. Responsible for contacting loan recipients who are not making repayments in a timely manner to assure loan recipients do not default on their loan agreement. Open mail for Municipal Programs Section to assure timely deposit of loan repayment funds, log into mail tracker and distribute. Attend conferences as a vendor with DWSRF Unit Chief to promote both the KWPCRF and KPWSLF Loan Funds.

Qualifications
• Education:
• High School, GED
• Licensing & Certification:
• Valid Driver's License - Incumbent is required to have and maintain a valid driver's license when operating a state vehicle, a private vehicle, or a rental vehicle for the benefit of the State.
• Minimum Qualifications:
• Six months of experience in planning, implementing and monitoring activities relevant to the agency's programs.
• Preferred Qualifications:
• Word, Excel, PowerPoint, Access.
• Proofreading, editing, attention to detail.
• Ability to check and correct numbers.
• Ability to read financial spreadsheets.
• Good organizational skills.
• Three year's experience and knowledge of accounting principles, general methods and procedures in the area of responsibility and state and federal laws, rules and regulations.
• Ability to exercise independent judgment in evaluating situations and making decisions.
• Communicate effectively through both oral and written communication.
• Training and experience in the use of personal computers, email systems, and standard spreadsheet software for tracking financial transactions.
• Ability to create and maintain extensive spreadsheets of financial and programmatic tracking data.

Recruiter Contact Information
• Name: Ariana Paige
• Email: Ariana.Paige@ks.gov
• Mailing Address: 1000 SW Jackson St. Suite 580 Topeka, KS 66612

Job Application Process
• First Sign in or register as a New User.
• Complete or update your contact information on the Careers> My Contact Information page. *This information is included on all your job applications.
• Upload required documents listed below for the Careers> My Job Applications page. *This information is included on all your job applications.
• Start your draft job application, upload other required documents, and Submit when it is complete.
• Manage your draft and submitted applications on the Careers> My Job Applications page.
• Check your email and My Job Notifications for written communications from the Recruiter.
• Email – sent to the Preferred email on the My Contact Information page
• Notifications – view the Careers> My Job Notifications page

Helpful Resources at jobs.ks.gov : “How to Apply for a Job – Instructions” and “How to Search for a Job – Instructions"

Required Documents For This Application To Be Complete

Upload these on the Careers - My Job Applications page
• Transcripts
• DD214 (if you are claiming Veteran’s Preference)

Upload these on the Attachments step in your Job Application
• Resume
• Cover Letter

Helpful Resources at jobs.ks.gov : “How, What, & Where do I Upload Documents”

How To Claim Veterans Preference

Veterans' Preference Eligible (VPE): Former military personnel or their spouse that have been verified as a "veteran"; under K.S.A. 73-201 will receive an interview if they meet the minimum competency factors of the position. The veterans' preference laws do not guarantee the veteran a job. Positions are filled with the best qualified candidate as determine by the hiring manager.

Learn more about claiming Veteran’s Preference

How To Claim Disability Hiring Preference

Applicants that have physical, cognitive and/or mental disabilities may claim an employment preference when applying for positions. If they are qualified to meet the performance standards of the position, with or without a reasonable accommodation, they will receive an interview for the position. The preference does not guarantee an applicant the job, as positions are filled with the best qualified candidate as determined by the hiring manager.

Learn more about claiming Disability Hiring Preference

PLEASE NOTE: The documentation verifying a person's eligibility for use of this preference should not be sent along with other application materials to the hiring agency but should be sent directly to OPS. These documents should be sent either by fax to (785)296-7712, scanned and emailed to Gustavo.Victoriano@ks.gov , or can be mailed/delivered in person to:

ATTN: Disability Hiring Preference Coordinator

Office of Personnel Services

Landon State Office Building

900 SW Jackson, Rm 401

Topeka, KS 66612

Equal Employment Opportunity

The State of Kansas is an Equal Opportunity Employer. We value diversity, equity, and inclusion as essential elements that create and foster a welcoming workplace. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job.

If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the agency recruiter.