Procurement Specialist

Eastern Bank is seeking a Procurement Specialist in Lynn, MA, responsible for managing procurement functions, including cost analysis, negotiations, invoice processing, and contract management. The role involves supporting business lines with customer service, overseeing supply orders, and facilitating RFPs and contract renewals. Candidates should have over 3 years of procurement experience, with a preference for a bachelor's degree or relevant certifications.
The Procurement Specialist position is responsible for all Procurement for the organization. This includes supporting business lines by providing stellar customer service. This includes coordinating and providing cost analysis, cost negotiations, and customer service. Invoice resolution and processing as needed. This position will also work with CPO, Head of Facilities, business owners and various stakeholders on new contract and renewals.

The Procurement Specialist position is responsible for all Procurement for the organization. This includes supporting business lines by providing stellar customer service. This includes coordinating and providing cost analysis, cost negotiations, and customer service. Invoice resolution and processing as needed. This position will also work with CPO, Head of Facilities, business owners and various stakeholders on new contract and renewals.

MAJOR RESPONSIBILITIES :

Branch Support

Day to day management of ongoing support needs of departments and branches including oversight of the consolidated supply ordering process including Office Supplies and Forms. This includes management and oversight of the contract list of items at the office supply and form supply vendor sites. Attendance in retail ongoing support meetings as needed.

Invoice Processing and Resolution

The Procurement Specialist manager invoices including reconciliation and research as needed. This position helps to identify areas for improvement and consolidation. Ensure invoices are processed in a timely manner.

RFP, RFQ, Single Source Negotiation

The Procurement Specialist will work with various business lines to facilitate requirements and needs for smaller RFP’s, RFQ’s and sole source requirements. This includes cost negotiation, commercial terms including caps on cost. This position is also responsible for having an understanding of market conditions and available vendors in the market space. This position is responsible for helping and guiding the business lines as needed.

Facility Contract Management

The Procurement Specialist is responsible for working with the Head of Facilities to help facilitate contracts to support the Real Estate needs of the organization. This includes identification of vendors for services and the negotiation of contracts. Identifying alternate suppliers as needed.

Contract Renewals

The Procurement Specialist is responsible for working with various business owners throughout the organization to facilitate renewals or terminations based on business requirements. Renewals may require cost negotiations and the evaluation of terms including incorporating enhancements as identified. Terminations will require the formal notification to the vendors to ensure contracts are not automatically renewed.

PROBLEM SOLVING & DECISION MAKING :

The Procurement Specialist works at the direction of the CPO and Head of Facilities. Daily tasks and regular projects are performed with little guidance. The Procurement Officer I is tasked with managing many projects with little guidance. The Procurement Specialist is required to interpret and resolve issues using their best judgment on a daily basis with little guidance and direction.

REQUIREMENTS :

Education and Experience
• 3+years Procurement experience
• Bachelor’s degree preferred, High School education combined with certifications from ISM, CTPRP and/or related work experience is acceptable.

Skills/Knowledge
• Knowledge of cost analytics and negotiations.
• Knowledge of the principles of Procurement Management
• Skill in using personal computer, data management, spreadsheets, and word processing software in performing duties.
• Ability to organize multiple priorities; Ability to communicate and work effectively with customers, contractors, co-workers, and vendors.
• Effective facilitation and personal interaction skills appropriate to achieving objectives.
• Ability to assemble, organize and present statistical, financial, or factual information derived from a variety of sources.
• Ability to multi-task

Working Conditions
• M-F 8:30am to 5pm. Hours as needed for business requirements.

At Eastern Bank, we pride ourselves on supporting our employees by offering tremendous opportunity for individual growth. As an inclusive company, we work to ensure that our valued employees are treated fairly, recognized for their individuality, and encouraged to reach their fullest potential. These values have earned us a reputation as a great place to work and provide a strong reason why you should consider a career with us. We are proud to offer comprehensive compensation plans and a benefits program called Total Rewards that includes medical, dental, vision, life and disability insurance, retirement, vacation and tuition reimbursement.

Eastern Bank is an equal opportunity employer. All job applicants will be considered for employment without regard to race, color, religious creed, national origin, sex, sexual orientation, gender identity, genetic information, military service, age, ancestry, or disability.

At Eastern Bank, we are dedicated to building a diverse, equitable, inclusive and authentic workplace. If you’re excited about this role but your experience doesn’t fully align with every qualification, we still encourage you to apply! You may be just the right candidate for this position or others across the company. Our Recruitment team is waiting to chat with YOU.