Procurement Officer (Climate Resilient Cities

Catholic Relief Services seeks a Procurement Officer for the Climate Resilient Cities project in Manila, Philippines. The role involves coordinating local procurement activities, ensuring compliance with CRS and donor regulations, and maintaining procurement plans. Responsibilities include market assessments, vendor selection, monitoring deliveries, and managing supplier relationships. The position supports high-quality programming for vulnerable populations and requires effective communication with the project team and suppliers.
About CRS

Catholic Relief Services is the official international humanitarian agency of the Catholic community in the United States. CRS works to save, protect, and transform lives in need in more than 100 countries, without regard to race, religion or nationality. CRS’ relief and development work is accomplished through programs of emergency response, HIV, health, agriculture, education, microfinance and peacebuilding.

CRS Philippines, established in 1945, is the longest running, continuous CRS country program with extensive programming in peacebuilding, emergency response and recovery, and disaster risk reduction and climate change adaptation. The Philippines country program has over 1o0 staff members in Manila, Davao, Cotabato and Tacloban offices. CRS Philippines is committed to collaborate with our strong network of church partners, national and subnational government agencies and secular NGOs throughout the country, strategically advancing local leadership to achieve sustainable development goals in the Philippines.
• Job Summary:
With support from the CRS/Philippines Senior Procurement Officer and CRC Deputy Chief of Party, you will coordinate local procurement activities for the 5-year USAID funded Climate Resilient Cities (CRC) project, and processes to acquire goods and services in support of the delivery of high-quality programming to the poor and vulnerable. Your knowledge and experience will allow you to successfully coordinate the quality and efficiency of procurement and purchasing activities and ensure stewardship, integrity, transparency, and accountability within the CRC project.
• Roles and Key Responsibilities:

- Coordinate fully compliant CRC procurement systems and operating procedures. Assess effectiveness and efficiency and recommend improvements. Contribute to ensuring CRC compliance with CRS procurement principles, standards, and policies, donor regulations, and local statutory requirements.
- Coordinate with CRC team to develop and maintain an up-to-date procurement plan with all quantities, quality and delivery requirements for goods, cash and services. Provide pricing information to assist budget holders with budget preparation.
- Coordinate CRC sourcing process to ensure the best value for money. Key activities include: market assessments and price monitoring, defining supplier evaluation criteria, facilitating transparent and consistent bidding and vendor selection processes, quality and availability of goods assessment, negotiation, and contract/purchase order preparation.
- Communicate with other CRS/Philippine’s procurement staff and CRC project team to coordinate and track goods/services delivery and receipt and keep everyone informed of the status. Collect information to confirm that goods/services delivered are what have been ordered in the correct quantities and quality, they arrive on schedule and at the right cost.
- Maintain correspondence and constant contact with suppliers and vendors to follow up on the execution of contractual terms and conditions, and handle issues if needed. Monitor and report on supplier performance, noting current and/or potential issues and/or inefficiencies and assist with contract/purchase order modifications. Advise CRC team on contract/purchase order modifications, if needed.
- Monitor payment terms and schedules through maintenance of open order report and oversee coordination with the finance team to ensure timely payments to vendors.
- Accountable for transparency within CRC procurement through ensuring a complete, accurate and up-to-date document trail of all procurement processes, vendor files, procurement and inventory database to assist with control and accountability. Prepare reports and facilitate document retrieval. Prepare reports and analyze data for decision-making.
- Perform functions of a Procurement Officer Persona in Insight which include creation of Request for Quotation (RFQ), Contract Purchase Agreement (CPA)/Blanket Purchase Agreement (BPA) and Purchase Order supported with complete and accurate supporting documents.