Procurement & Logistics Analyst

Fluence is seeking a Procurement & Logistics Analyst in Manila, Philippines. The role involves managing the end-to-end procurement process, vendor accreditation, logistics coordination, and ensuring compliance with import protocols. Responsibilities include preparing purchase orders, maintaining supplier relations, and resolving procurement issues. Candidates should have a relevant bachelor's degree and five years of experience in supply chain management, particularly in construction or renewable energy.
Fluence IS AN EQUAL OPPORTUNITY EMPLOYER and fully subscribes to the principles of Equal Employment Opportunity to ensure that all applicants and employees are considered for hire, promotion, and job status without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, marital or familial status.
Responsibilities
• Responsible for the end-to-end procurement process including analyzing each and every point in the site's supply chain - beginning from demand planning in accordance to approved budget and requests by advance sourcing, product availability, ordering, and delivery to the point where the goods and services reach the end-user on time and favorable terms and conditions to the company;
• Administer the release of RFP/RFQs, bid proper and acceptance of bids; post-approval by APAC Proc and Log Manager and/or Project Team of the winning bid, in charge of preparation and documentation of the award to the chosen bidder;
• Responsible for the accreditation process and performance rating of vendors and contractors to maintain a qualified and abundant pool of vendors and contractors for the present and future needs of the company;
• In charge of after-sales and service warranty and guarantee documentation for future processing of claims;
• Responsible for engagement with logistic providers to facilitate shipment, warehousing, and land transport requirements and concerns; ensure compliance with importation protocols and procedures;
• Prepares Purchase Order via Netsuite and assist Vendor/Supplier in payment claims;
• Ensures delivery of goods and/or services are in accordance with the agreed quantity, price, quality, and timeline;
• Reviews, checks and ensures that all invoices are in accordance with the terms and conditions stated in the PO and/or Service/Contract agreement;
• Maintains active communication and cooperation with the suppliers to ensure good performance and prompt resolution of disputes and problems;
• Promotes and maintains ethical, fair, and objective business and negotiating practices in order to have a positive and effective relationship with suppliers/creditors’ performance and reliability;
• Perform periodic reviews with key strategic suppliers when appropriate to monitor supplier performance and improve supplier relationships;
• Resolves complaints/issues/concerns on all purchased goods and services and/or the procurement process to both internal and external customers;
• Maintains complete and accurate procurement documents and data;
• Prepare and submit procurement and logistics reports on a regular basis;
• Recommends initiatives to save on costs and processes.Requirements
• Bachelor’s degree in electrical, civil, mechanical, management and industrial engineering, business course or any other related course
• Five (5) years related to the Supply Chain in Construction, Power and/or Renewable Energy is preferred.
• Adaptability in the workplace and environment;
• Skills in Presentation and Influencing Stakeholders;
• Knowledge of Procurement tools and systems;
• Expertise in strategic procurement and supply chain management;
• Expertise in Vendor/Supplier Management;
• Knowledge of contract management and its legal terms & conditions;
• Negotiating skills;
• Oral and written communication skills;
• Critical thinking and analytical skills; and Problem solving and decision making skills
• Open to hybrid working arrangement