Practice Assistant (Legal Secretary)

King & Wood Mallesons is hiring a full-time Practice Assistant (Legal Secretary) for their Environment & Planning team in Sydney, Australia. The role involves supporting a Partner and the team with administrative tasks, client relationship management, meeting arrangements, and billing processes. Candidates should have at least 2 years of legal support experience, strong organizational skills, and proficiency in relevant software. The firm values diversity and offers a collaborative work culture.
Practice Assistant - Environment & Planning
• Full-time, permanent opportunity to work with an exceptional team
• Get involved in high quality work at an international top tier law firm
• As a leading law firm, we actively seek people from diverse backgrounds to enrich our culture

About the Role

We are seeking a proactive and detail-oriented Practice Assistant to join our Sydney Environment & Planning team, supporting Partner Michael Causer, as well as the broader team.

This position is being offered on a full-time, permanent basis and offers the chance to take initiative and anticipate the needs of the Partner and team, leveraging your exceptional organisational skills and attention to detail to stay one step ahead.

The key responsibilities for this role include but are not limited to the following:
• Building and maintaining client and internal relationships
• Arranging internal and external meetings, including diary management
• Organising and overseeing travel arrangements (both domestic and international)
• Managing billing, expense management and reporting processes
• Matter management including opening and closing files, archiving, electronic filing, and physical filing
• Other general administrative tasks as required

About You
• Minimum of 2 years in a legal support role (such as Legal Assistant, Practice Assistant, Legal Executive or Legal Secretary)
• Sound knowledge of the monthly billing process in a legal environment - experience with Elite is highly regarded
• Ability to handle competing priorities
• Typing speed of 70+ wpm
• Advanced knowledge of Outlook, Word, Excel and PowerPoint
• Ability to analyse, problem solve and apply appropriate use of judgement
• Ability to communicate clearly and concisely, choosing an appropriate style for their audience
• Strong attention to detail
• Well-developed interpersonal skills

Who are we?

A firm born in Asia, underpinned by world class capability.

With over 3000 lawyers in 26 global locations, we help our clients manage their risk and enable their growth.

Our full-service offering combines un-matched top tier local capability complemented with an international platform. We have deep roots in Australia spanning almost 200 years and acknowledge Aboriginal and Torres Strait Islander peoples as the traditional owners and custodians of these lands and waters.

Why work with us?

We promote a collaborative culture where people feel respected, valued and supported both personally and professionally, and where diversity and inclusion also play an important role in enhancing our knowledge, driving innovative solutions for our clients and creating positive social impact.

We live by our Principles, and strive for mastery in all that we do. We take pride in the high quality work we deliver. Working with colleagues and clients who are leaders in their fields, means the ability to explore new paths to progress with continual learning and development, career and leadership opportunities.

As part of the KWM community you'll have access to a suite of wellbeing initiatives, benefits, policies and processes, to enable you to achieve your career goals.

At KWM, we'll provide you with the platform to Learn, Master, Lead.

How to apply

Please apply by selecting the "apply now" link below and completing an online application form.

For further information on this role, please contact Sophie Larrett at sophie.larrett@au.kwm.com

King & Wood Mallesons is an equal opportunity employer and is committed to diversity and inclusion. Applications from people of Aboriginal and Torres Strait Islander descent are encouraged. We welcome, value, support and harness the positive benefits that people's different life experiences bring, especially as they relate to gender, sexual orientation, culture, faith, disability and life stages.

If you are not an Australian citizen or permanent resident, you must hold all visas and other approvals necessary for you to work for the firm in Australia.

All job applications must be submitted through kwm.com, LinkedIn or an authorised agency, applications through any other third-party websites will not be accepted.

Agencies - please note that we are not currently accepting applications from agencies for this role.