Part-Time Program Coordinator, Penn Resilience Program

The University of Pennsylvania is seeking a Part-Time Program Coordinator for the Penn Resilience Program. This role involves providing administrative and logistical support to ensure effective program delivery. Responsibilities include coordinating curriculum materials, copyediting, and managing databases. The position requires strong organizational and communication skills. The job is located in Philadelphia, PA, and is not remote.
Part-Time Program Coordinator, Penn Resilience Program

University Overview

The University of Pennsylvania, the largest private employer in
Philadelphia, is a world-renowned leader in education, research,
and innovation. This historic, Ivy League school consistently ranks
among the top 10 universities in the annual U.S. News & World
Report survey. Penn has 12 highly-regarded schools that provide
opportunities for undergraduate, graduate and continuing education,
all influenced by Penn's distinctive interdisciplinary approach to
scholarship and learning. As an employer Penn has been ranked
nationally on many occasions with the most recent award from Forbes
who named Penn one of America's Best Large Employers in 2023.

Penn offers a unique working environment within the city of
Philadelphia. The University is situated on a beautiful urban
campus, with easy access to a range of educational, cultural, and
recreational activities. With its historical significance and
landmarks, lively cultural offerings, and wide variety of
atmospheres, Philadelphia is the perfect place to call home for
work and play.

Posted Job Title

Part-Time Program Coordinator, Penn Resilience Program

Job Profile Title

Administrative Coordinator

Job Description Summary

This part-time program coordinator position will provide
administrative and logistical support for the daily operations of
the Penn Resilience Programs (PRP) at the Positive Psychology
Center (PPC). This position will have a high degree of
responsibility, independence, and impact on the effective delivery
of these programs for clients. The coordinator will work closely
with the PRP project management team, training team, PRP director,
and PPC executive director. The coordinator will help develop
processes and systems to improve efficiency and effectiveness in
the management of the programs. This position reports to both the
Director of Training Programs and Executive Director. Excellent
organizing, communication, and quantitative skills are
expected.

ABOUT THE POSITIVE PSYCHOLOGY CENTER:

Our mission at the University of Pennsylvania's Positive Psychology
Center is to enable people to lead more productive, satisfying, and
meaningful lives by delivering state-of-the-art, evidence-based
positive psychology and resilience training programs to a variety
of organizations. About 1 million people around the world have
attended our programs, which have demonstrated benefits to mental
health and well-being.

We are a highly collaborative team of can-do and high-energy people
who are dedicated to disseminating these life-changing programs to
educators, health care professionals, law enforcement, the
military, corporate employees, professional sports teams, and
more.

We are looking for a like-minded, team-oriented person to join us
and play a central role in our programs. This is an excellent
opportunity for someone who is eager to make a difference, learn
new skills, and take on responsibilities in a fast-paced,
entrepreneurial environment.

To learn more about our work: http://www.pennresilienceprogram.org/

Job Description

JOB RESPONSIBILITIES:

Coordinate complex Penn Resilience Program (PRP) curriculum
materials for the PRP team. Also, copyedit these extensive
materials and maintain historical/system files. Manage a database
of research articles and videos used in our training programs, via
the Portfolio app.

Hire and pay Penn Resilience Program trainers through Workday,
including creating job requisitions and offer letters. This can
sometimes be a time-consuming process that requires troubleshooting
and coordination with the PRP team, business office, and PPC
leadership.

Coordinate and communicate travel arrangements, policies, and
instructions with the PRP training team. Use Concur to create
reimbursement reports to reimburse travel for the training team for
the delivery of resilience programs around the country. Review and
ensure compliance with Penn's latest financial policies. Coordinate
purchasing through Ben Buys, Purchase Order, and Non-PO payments.
Manage and maintain office supplies inventory for the PPC.

Recruit, hire, train, manage assignments, and supervise 1-3 student
workers. Assist with hiring and onboarding new full-time project
managers for the Penn Resilience Program team.

Lead and organize social media (e.g., Twitter, Facebook, LinkedIn)
for the Positive Psychology Center (PPC), to build awareness and
educate people about the PPC and Positive Psychology.

Conduct in-depth research literature reviews, synthesize and
summarize for the Penn Resilience Program (PRP) team, to inform
curriculum development and customization for our training clients.
This requires the development of an advanced knowledge of the
relevant subject matter.

QUALIFICATIONS:
• A resume and cover letter are required.
• High school graduate and 5 to 7 years of experience or
Associate's degree and 3 years or a Bachelor's degree and 1 year or
equivalent combination of education and experience, e.g., project
management, administrative support, or other fields.

SKILLS:
• Excellent organizing abilities, with a strong attention to
detail and process.
• Proven ability to plan, manage, and prioritize multiple
projects simultaneously in a fast-paced environment and meet
deadlines.
• Excellent verbal and written communication skills.
• Experience writing and editing client-facing material, checking
content for proper grammar, spelling, and punctuation, as well as
consistency of visual elements, and attaining high-quality written
content.
• Excellent interpersonal skills.
• Proven ability to thrive under time pressure and workload.
• Strong competence in MS Office, particularly MS PowerPoint, and
Excel.

QUALITIES:
• Strong sense of mission and interest in positive
psychology.
• High standard of professionalism, excellence, and
accountability.
• Proven ability to work as a collaborative member of a team that
includes dual leadership and a hybrid work environment.
• Proven ability to work with a wide range of stakeholders
including client leadership, vendors, and colleagues across the
organization.
• Proven ability to thrive under time pressure.
• Energized by a fast-paced work environment.
• Energized by a creative work environment with a consistent
focus on improvement of both process and materials.

Job Location - City, State

Philadelphia, Pennsylvania

Department / School

School of Arts and Sciences

Pay Range

$21.15 - $26.00 Hourly Rate

Salary offers are made based on the candidate's qualifications,
experience, skills, and education as they directly relate to the
requirements of the position, and in alignment with salary ranges
based on external market data for the job's level. Internal
organization and peer data at Penn are also considered.

Equal Opportunity Statement

The University of Pennsylvania is an equal opportunity employer.
Candidates are considered for employment without regard to race,
color, sex, sexual orientation, religion, creed, national origin
(including shared ancestry or ethnic characteristics), citizenship
status, age, disability, veteran status or any class protected
under applicable federal, state or local law.

Special Requirements

Background checks may be required after a conditional job offer is
made. Consideration of the background check will be tailored to the
requirements of the job.

University Benefits
• Health and Life: Penn offers comprehensive medical,
prescription, behavioral health, dental, vision, and life insurance
benefits to protect you and your family's health and
welfare.
• Retirement: Penn offers generous retirement plans to
help you save for your future. Penn's Basic, Matching, and
Supplemental retirement plans allow you to save for retirement on a
pre-tax or Roth basis. Choose from a wide variety of investment
options through TIAA and Vanguard.
• Time Away from Work: Penn provides you with a
substantial amount of time away from work during the course of the
year. This allows you to relax, take vacations, attend to personal
affairs, recover from illness or injury, spend time with
family-whatever your personal needs may be.
• Long-Term Care Insurance: In partnership with Genworth
Financial, Penn offers faculty and staff (and your eligible family
members) long-term care insurance to help you cover some of the
costs of long-term care services received at home, in the community
or in a nursing facility. If you apply when you're newly hired, you
won't have to provide proof of good health or be subject to
underwriting requirements. Eligible family members must always
provide proof of good health and are subject to
underwriting.
• Wellness and Work-life Resources: Penn is committed to
supporting our faculty and staff as they balance the competing
demands of work and personal life. That's why we offer a wide
variety of programs and resources to help you care for your health,
your family, and your work-life balance.
• University Resources: As a member of the Penn community,
you have access to a wide range of University resources as well as
cultural and recreational activities. Take advantage of the
University's libraries and athletic facilities, or visit our
arboretum and art galleries. There's always something going on at
Penn, whether it's a new exhibit at the Penn Museum, the latest
music or theater presentation at the Annenberg Center, or the Penn
Relays at Franklin Field to name just a few examples. As a member
of the Penn community, you're right in the middle of the
excitement-and you and your family can enjoy many of these
activities for free.
• Discounts and Special Services: From arts and
entertainment to transportation and mortgages, you'll find great
deals for University faculty and staff. Not only do Penn arts and
cultural centers and museums offer free and discounted admission
and memberships to faculty and staff. You can also enjoy
substantial savings on other goods and services such as new cars
from Ford and General Motors, cellular phone service plans, movie
tickets, and admission to theme parks.
• Flexible Work Hours: Flexible work options offer
creative approaches for completing work while promoting balance
between work and personal commitments. These approaches involve use
of non-traditional work hours, locations, and/or job
structures.

Equal Employment Opportunity Statement

The University of Pennsylvania is an equal opportunity employer.
Candidates are considered for employment without regard to race,
color, sex, sexual orientation, religion, creed, national origin
(including shared ancestry or ethnic characteristics), citizenship
status, age, disability, veteran status or any class protected
under applicable federal, state, or local law.

To apply, visit https://wd1.myworkdaysite.com/en-US/recruiting/upenn/careers-at-penn/job/3600-Market-Street/Part-Time-Program-Coordinator--Penn-Resilience-Program_JR00105728

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