Part-Time Information Technology Administrative Assistant

The State of South Carolina is seeking a Part-Time Information Technology Administrative Assistant for the Department of Parks, Recreation & Tourism. Responsibilities include managing administrative tasks, serving as the first point of contact, handling IT procurement, maintaining office supplies, and assisting with IT documentation and training. The position requires a high school diploma and 3-5 years of relevant experience, with flexible hours of 25-30 per week at a pay rate of $15 per hour.
Job Responsibilities

The South Carolina Department of Parks, Recreation & Tourism is a cabinet agency assigned to operate and manage South Carolina's state parks, market the state as a preferred vacation destination and provide assistance to communities to develop recreation assets.

Job Purpose:

We are looking for a responsible person to perform a variety of administrative tasks our information technology department. The administrative assistant will have a positive attitude, a desire to work efficiently as possible, and excellent communication skills.

The Information Technology Administrative Assistant manages the day-to-day administrative aspects of the office. Under limited supervision, performs a variety of routine office support functions as well as other duties as needed.

Duties include but are not limited to:
• Serving as the first point of contact for the Information Technology Department
• Welcoming visitors to the IT Department, assisting them or directing them to the appropriate person.
• Handling IT Procurement needs.
• Creating and tracking shopping carts and purchase orders.
• Ensuring IT procurements get processed, and PO reaches the intended vendor.
• May help with scheduling of these procured services if needed.
• Ensuring SRM, PO and invoices are saved with IT Budget data.
• Following up on invoices, routing, and associated needs.
• Tracking and handling IT renewals for license, hardware, etc.
• Managing Office Supplies/Storage
• Requesting approval from CIO for office supply needs.
• Ordering office supplies and communicating the status to the requestor.
• Maintaining the office supply storage area/supply room in an organized manner.
• Coordinating shredding services and communicating upcoming services with HR staff.
• Maintaining weekly calendar updates to the agency calendar.
• Assisting Helpdesk with inventory needs.
• Assisting in the maintenance and editing of IT Security policies.
• Assisting with the IT Training portal.
• Assisting with the creation of IT documentation.
• Overseeing the Mail Room and associated needs.
• Taking outgoing mail to the mailroom daily and processing mail as needed.
• Collecting incoming mail and distributing to the appropriate recipient.
• Assisting with Annual State Reporting needs.
• Emailing send and receive emails pertaining to IT.
• Coordinating IT Meeting Room
• Scheduling and maintaining reservations for use of IT Conference Room.
• Providing administrative support to IT staff members to include but are not limited to,
• Updating documents on the SCPRT intranet site.
• Assisting with departmental events as requested.
• Assisting with projects as requested.

Minimum and Additional Requirements
• High school diploma (or GED).
• 3-5 years of experience in a similar role and setting. A college degree may be substituted for experience.
• Proficiency with computers, including the Microsoft Office suite.
• Excellent verbal and written communication skills.

Preferred Qualifications

Associate’s Degree or Bachelor’s Degree preferred.

Additional Comments

Actual Job Location: Information Technology.

Monday-Friday, 25-30 flexible hours per week.

Hourly rate of pay will $15.

The South Carolina Department of Parks, Recreation & Tourism is an Equal Opportunity, Affirmative Action employer.