Outage Admin Assistant

Synergy is seeking an Outage Admin Assistant based at Pinjar Power Station, responsible for administrative support for outage teams, document management, and maintaining accurate records. The role requires advanced office skills and relevant experience in a fast-paced environment. Synergy is committed to sustainability and offers flexible work arrangements and professional development opportunities.
Pinjar

The time to join Synergy has never been more exciting because you’ll be helping us to deliver on our commitment towards becoming a net zero carbon emission business by 2050.

We are investing $3 billion in large-scale renewables development and creating unlimited opportunities for our people to contribute to the growth of innovative solutions in our operations as we invest. This is your chance to help us transform the energy industry and build a more sustainable future for Western Australia.

Synergy is proud to be Western Australia’s largest electricity generator and energy retailer. We deliver secure electricity to homes and businesses throughout the Southwest Interconnected System (SWIS) from Coral Bay in the north, to Kalgoorlie in the east, and to Esperance in the south

Click here to discover more about how Western Australia’s energy landscape is evolving to become more sustainable.

Role Description

The Outage Site Administrator is a newly created opportunity based at our Pinjar Power Station.

The Outage Site Administrator is responsible for the administrative support functions associated with mobilisation of outage teams and document management.

As part of the outage team this role is responsible for maintaining accurate, up to date and accessible documentation associated with the outage and for effective distribution of administrative based information to relevant stakeholders.

Job Responsibilities
• Maintain outage contractor resourcing documentation and filed into document management system.
• Ensure all induction correspondence including links, instructions and communications with site security is completed for each person prior to site access authorisation and mobilisation.
• Maintain site access and vehicle access documentation including tracking of requests, processing requests and authorisations and maintain meeting room bookings, authorisations and coordinate event bookings as required.
• Maintain all administrative responsibilities concerning outage registers and data bases including but not limited to distribution lists and registers, financial tracker, change scope/emergent work register, site instructions register, service entry sheets, time confirmation sheets and reward and recognition register.
• Monitor invoice accuracy and values, perform DM entries, and communicate discrepancies or limits to relevant Outage leader and Outage Planner.

What You Will Bring
• High level administrative skills including advanced skills across the full suite of office programs including word, excel and power point.
• High level of proficiency in document management (DM) and data management.
• Minimum 3 years’ relevant experience performing a variety of outage/shut down related administrative tasks in a fast-paced work environment.
• Track record of being able to influence and establish credibility across an organisation.
• Well-developed interpersonal skills including the ability to maintain positive working relationships.

What We Offer

Working for an employer of choice also means you will enjoy:
• Flexible work arrangements
• Professional Development Opportunities
• Purchased Annual Leave
• Best practice parental leave

Click here for a full list of our benefits

Every Voice Matters

Our employees have a choice to work for Synergy and it’s a choice we respect and value. In addition to our focus on creating a greener future, Synergy is committed to its ‘people first’ culture and providing an exceptional place to work where our people experience a sense of belonging and have opportunities to learn and grow.

We understand that it is important for our workforce to reflect the diversity of the community in which we operate. We are proud to be recognised as an inclusive employer since 2021 by the Diversity Council of Australia. Whatever your background or however you identify, please apply if this is a role that would make you excited to come into work every day.

Applications close 13th May 2025, however Synergy reserves the right to close applications when a suitable pool of candidates is identified.

Please email recruitment@synergy.net.au if you require assistance with submitting your application.