Operations Coordinator - Conservation Alliance for Seafood Solutions

The Operations Coordinator for the Conservation Alliance for Seafood Solutions at Multiplier will provide operational, event, and communications support to enhance the Alliance's initiatives. Responsibilities include managing logistics, scheduling, financial processes, and supporting both in-person and virtual events. The role requires strong organizational skills and attention to detail to foster collaboration and drive progress in responsible seafood efforts.
Operations Coordinator - Conservation Alliance for Seafood Solutions

Department: Conservation Alliance for Seafood Solutions

Employment Type: Permanent - Full Time

Location: Remote

Compensation: $55,000 - $65,000 / year

Description

The Conservation Alliance for Seafood Solutions is seeking a dynamic and resourceful team player who is highly organized, proactive, and eager to learn. This individual will be ready to lend a hand, anticipate needs, adapt quickly, and foster collaboration to help the Alliance team work efficiently and effectively.

About the Organization:

The Conservation Alliance for Seafood Solutions helps the responsible seafood movement make more progress, together. We connect and uplift a diverse, international network of over 180 members across 30 countries committed to advancing responsible seafood. To help our members make more progress, we offer practical resources, spaces for global dialogue and information sharing, and skill-building opportunities while bringing people together to achieve common goals. Together, we can scale impact and create a more sustainable future.

Our focus areas for 2025-2028 are:
• Growing and Strengthening Our Membership We're expanding our membership to reflect the full diversity of our movement, bringing together voices and perspectives from across sectors. Through collaboration, we're building a network that's richer in strengths and resources. Our accessible community platform empowers all members to participate, learn, and lead.
• Connecting in New Ways, More Often To tackle the movement's challenges and seize new opportunities, we're convening global discussions and sparking local action. Through both place-based gatherings and virtual networks, we support locally-led solutions, foster relationships, and nurture innovative ideas.
• Empowering Our Members Our programming is shaped by our members' goals, needs, and ambitions. We offer skill-building opportunities that empower members to lead with confidence and drive real change. Together, we're identifying pathways to scale, adapt, and accelerate our impact.

Position Summary:

The Operations Coordinator will provide essential operational, event, and communications support to ensure the smooth execution of the Alliance's initiatives. They will manage scheduling, logistics, and financial processes, support the coordination of in-person and virtual events, communications and community-building efforts. With strong organizational skills and attention to detail, this role will enhance the Alliance's ability to convene leaders, foster collaboration, and drive meaningful progress toward its mission.

Key Responsibilities
• Operations Support
• Using multiple platforms (Zoom, Google Suite, HubSpot, WordPress, Canva), support team and community call/event scheduling and activities
• Support Executive Director with coordinating Alliance Board Meetings, deadlines, communications
• Provide meeting note-taking and distribution, support agenda development
• Expense reconciliation for monthly team expenses, manage organization subscriptions, manage member travel expense reimbursement processes
• Support fundraising efforts by helping with prospect research, proposal and reporting review, etc.
• Assist in troubleshooting problems and issues as they relate to daily operational activities
• Event Planning
• Support in-person event logistics planning by serving as key contact for speaker coordination, session planning, hotel/food and beverage
• Research locations and venues for in-person events
• Manage all other in-person event logistics, such as hotel room blocks, team and member travel expense reconciliation, transportation coordination, catering
• Plan team meetings/retreats
• Communications
• Write and distribute monthly newsletters, blogs, and press releases
• Manage LinkedIn profile, creating and engaging with content
• Make necessary and timely updates to website
• Manage member platform, the Global Hub Online, facilitating and prompting connection amongst members
• Manage member survey distribution and analysis
• Graphic design of external communications using Canva templates
• Community Engagement
• Assist in planning, coordinating, and delivering capacity-building courses, workshops, webinars, and events including logistics, recruitment, etc.
• Manage portfolio of virtual networks, including online spaces, surveys, member lists, and schedules, and provide prompts for continued engagement, identifying possible collaborative projects
• Measurement and Evaluation
• Lead the schedule of M+E touchpoints for the strategic plan, capturing and organizing data
• Frequently communicate with the Executive Director to share project progress or challenges; openly communicate with the Alliance team to stay informed of the organization's full swath of work
• Wear many hats as part of the lean Alliance staff team, with a commitment to working nimbly to advance the work of the Alliance's mission.

The Ideal Candidate

The ideal candidate is a highly motivated individual passionate about sustainability and protecting the ocean and the people who depend on it. They excel in administrative tasks, have strong attention to detail, and are quick to learn new skills. This person anticipates needs, adapts easily to new challenges, and builds strong relationships through their approachable and professional demeanor. Sensitive to cultural differences, they foster inclusivity and collaboration. With a proactive mindset and exceptional organizational skills, they work effectively in dynamic environments while maintaining a reputation for honesty, a sense of humor, and optimism.
• Communicator: Excellent communication skills, including sensitivity to equity and cultural nuances; openly share and communicate with the staff team; intuitive
• Organized: Adept at following work plans and producing high-quality deliverables on time; competent multitasker
• Community Builder: Build relationships with diverse Global Hub members; engender trust among participants; find new ways to engage community members that may have been marginalized in the past; work effectively with, and quickly gain the respect and support of, the full complement of stakeholders in the sustainable seafood movement
• Team Player: Comfortable both in leading and working alongside others; can feel "at home" in a lean team environment; able to work efficiently and effectively on a remote team; willing to learn new technical skills or programs
• Independent Learner: Able and interested to quickly learn about sustainable seafood and socially responsible seafood via self-study (reports and conversations); keep updated on seafood movement news and trends

Specific Experience Requested:

We recognize that each applicant for this role will bring unique skills, knowledge, experiences, and background to this position, lending their flair to the trajectory of this role. We welcome diverse experiences and perspectives in our applicant pool, and will be looking for candidates who possess many, but not necessarily all, of the following qualifications and experience:
• At least 3 years of experience in an administrative or project coordinator role
• Strong interpersonal and communication skills, including a sensitivity to equity and cultural nuances
• Experienced in a variety of technology platforms, including Google applications (Zoom, Google Suite, HubSpot) and ideally in creative platforms such as Canva and WordPress
• Basic knowledge of seafood sustainability a plus, but not required
• The ability to travel domestically in the United States and internationally
• Must be eligible to work in the United States.

The Alliance offers excellent workplace flexibility by allowing staff members to work remotely. We do ask that staff members commit to working the majority of their hours in a US time zone to help streamline call/meeting time windows. Staff members must also have the flexibility to work outside those time zones on occasion to accommodate calls with international participants.

Workplace, Compensation, and How to Apply

Workplace:All team members work from home offices with occasional travel (2-3 times per year) for in-person team meetings and Alliance events.

Compensation:

Multiplier provides a comprehensive compensation package, including a competitive salary of $55,000 - $65,0000, excellent medical and dental benefits, retirement savings, and generous vacation and sick leave policy.

How to Apply:

To apply, please visit our Applicant Portal. Applications will be accepted until the position is filled. Please include your resume and a cover letter (maximum 1 page) describing your relevant experience and why you are interested in this position.

Conservation Alliance for Seafood Solutions is an independent operating project of the nonprofit umbrella organization, Multiplier, a nationally recognized nonprofit with a growing portfolio of innovative initiatives that conserve and protect a sustainable and resilient world (www.multiplier.org)