Office Manager

BPC Green Builders is seeking an Office Manager in Newtown, CT, to oversee administrative functions in a small office. The role offers flexibility with a combination of in-office and remote work. Candidates should have 5+ years of experience, strong organizational skills, and proficiency in MS Office or Google Workspace. The position is part-time (20 hours/week) with a pay range of $30-$40 per hour, plus benefits including paid time off and a 401k plan.
Are you looking for the chance to be a creative part of an established and successful construction company? Are you looking for autonomy and flexibility? Do you possess an entrepreneurial spirit and want to be a part of a growing organization that values your talent? If your answers to these questions are affirmative, let’s have a conversation.

Building Performance Cooperative is a mission-driven, employee-owned business, committed to the “triple bottom line” of people, planet, and prosperity. Based in Newtown, CT, we are known for outstanding leadership and innovation in high-performance residential buildings, completing several new homes and renovations each year in western Connecticut and nearby counties in New York. Our staff has extensive training and years of experience applying sustainable building standards and technologies. Demand for our services has increased dramatically in the past several years, and we are hiring additional staff to support our growing operations.

BPC needs a strategic and operationally savvy Office Manager to take responsibility for the administrative functions of our small dynamic office. Our ideal candidate will support our operations through a combination of in-office and remote work. You must be highly motivated and enjoy working in a small, fast-paced environment. Your professionalism and initiative will be welcomed.

You’ll be the first point of contact for the company and keep the office and communication functions running smoothly and efficiently. The role of the Office Manager is to ensure that all team members have the resources and information they need to perform their jobs. Preferred knowledge and skills include:
• 5 or more years of Office Management experience
• Highly organized and process-driven
• Exceptional interpersonal skills and professional presentation
• Ability to meet timeframes and ensure office operations run smoothly
• Professional and mature outlook
• Independence and initiative to create process improvement projects
• Proficiency in MS Office Suite and/or Google Workspace, and the ability to learn other management software as needed
• WHY WORK WITH US?**

We value you as a whole person, provide generous compensation and benefits and support your professional growth. We respect your time and know that there is life outside of work.

The Office Manager position requires approximately 20 hours per week. We expect you to spend part or all of your time at our office in Newtown, depending on your personal preference. The schedule for those hours can be flexible, and we don’t expect you to work outside of normal business hours on weekdays. Compensation for the position ranges from $30 to $40 per hour, based on experience. Benefits include:
• The equivalent of 10 days of flexible paid time off per year, increasing with time
• 401k retirement plan

· Cell phone and travel reimbursement

· Healthcare expense reimbursement plan

· Employee ownership opportunity

· Training / Continuing Education allowance
• RESPONSIBILITIES

Communications
• Respond to incoming phone calls and emails and take appropriate action
• Manage and file company documents (paper and virtual) for quick retrieval as needed
• Plan and coordinate employee celebrations and company events
• Maintain employee contact information

Office and systems
• Maintain professional appearance and cleanliness of the office
• Procure office supplies to ensure adequate stock
• Troubleshoot technology issues in the office and/or coordinate with IT support as needed
• Develop standard company forms and templates
• Provide required items for Project Managers to post at job sites (i.e., first aid kit, fire extinguisher, emergency information)
• Distribute incoming mail daily and prepare outgoing mail and shipments
• Gather necessary subcontractor insurance forms, I-9 forms, etc.
• Prepare subcontracts and ensure they are signed and filed
• Prepare documentation for liability and workers’ compensation insurance audits

Human resources
• Process necessary paperwork (e.g., tax forms, benefits enrollment)
• Set up new employees with necessary communication tools (e.g., phone, email account, computer)
• Assist General Manager with other HR administrative tasks as needed

Sales and marketing
• Promptly and professionally qualify incoming leads and refer prospective clients to the Director of Sales
• Enter all new leads into sales and e-newsletter databases, and keep contact information current

Production and warranty
• Assist Production Manager with project meeting notetaking and follow-ups
• Work with subcontractors to ensure paperwork is in order and up to date – in