Office Assistant - Environmental

The Arkansas Department of Transportation is seeking an Office Assistant for their Environmental Division in Little Rock, AR. Responsibilities include correspondence, report preparation, record maintenance, and assisting staff with various tasks. Candidates should have a high school diploma equivalent, office procedure experience, and proficiency in Microsoft Office. This is a full-time position with a salary of $42,432 annually, requiring a criminal background check.
Posting closes 3/17/2025

Under general supervision, this position is responsible for performing routine tasks in a Division or Section.

Examples of Work

The following examples are intended only as illustrations of various types of work performed. No attempt is made to be exhaustive. Related, similar, or other logical duties are performed as assigned. The Department may require employees to perform functions beyond those contained in job descriptions. The Department may modify job descriptions based on Department needs. The Arkansas Department of Transportation is an "at will" employer.
• Email or mail correspondence, forms, or other documents.
• Prepare various reports.
• Sort and file records, both paper and electronic.
• Answer telephone, convey messages, and run errands.
• Copy and scan documents using office duplicating equipment.
• Compile and maintain records, including entering data into databases.
• Assist office staff in special studies and research.
• Type and edit documents for accuracy and consistency with Department procedures and templates.
• Update templates for formatting and accuracy.
• Facilitate and track draft documents through the review process and provide a weekly recap.
• Assist Environmental Division Staff with travel requests and reimbursements.
• Cover the reception desk, sort and distribute mail occasionally.

Minimum Requirements

Education and experience: The educational equivalent to a diploma from an accredited high school. Experience in office procedures.

Knowledge, skills, and abilities: Demonstrated typing ability. Proficiency in Microsoft Office programs. Working knowledge of internet/web-based applications. Detail oriented. Excellent organizational skills. Effective communication skills. Highly motivated and able to prioritize and multitask efficiently. Well-developed sense of urgency and follow-through.

Working conditions: Office environment.

("Accredited" means the educational institution or program is accredited by an accrediting organization recognized either by the United States Department of Education or by the Council for Higher Education Accreditation.)

A criminal background check will be required to determine suitability of employment, and failure to meet these standards may cause the applicant to be rejected or terminated from that position.