Office and Events Coordinator

Verdani Partners is hiring a full-time Office and Events Coordinator in Carlsbad, CA. The role involves in-office administrative tasks, event coordination, scheduling meetings, and managing travel logistics. The position requires strong organizational skills and adaptability to support team collaboration and company culture. The salary ranges from $45,000 to $55,000 per year. This is an in-person role, not a remote position.
Title: Office and Events Coordinator

Position Type: Full-time

Reporting Location: In-Person (Carlsbad, CA)

Schedule: 8am-5pm PST, Mon-Fri, Flexibility for event coordination as needed(Including evenings and weekends)

Salary: $45,000-$55,000/year

Reports to: Operations Manager

At Verdani Partners, we are committed to fostering an inclusive and equitable workplace. We strongly encourage individuals from underrepresented communities, people with diverse experiences, and those who may not meet every qualification but believe they can contribute meaningfully to apply.
• Due to the volume of applications that we receive, we are not able to give status updates on your application at this time. If you are invited for an interview, you will be contacted directly via email

Overview

Verdani Partners is seeking an Office and Events Coordinatorto provide support to our team by completing in-office tasks, scheduling meetings, booking travel, event coordination, and more. This role is essential in ensuring that our internal processes run smoothly, fostering collaboration across teams, and contributing to the company’s long-term success.

This position requires a highly organized and adaptable professional who can balance planning with hands-on problem-solving.

Reporting directly to the Senior Operations Manager, this role offers an opportunity to make a meaningful impact on a growing, mission-driven organization.

Please see the “About Us” section below or visit our website (www.verdani.com) to learn more about our firm.

Responsibilities
• In-office administrative tasks including ordering office supplies, stocking snacks, greeting visitors, answering and directing phone calls, handling mail and packages, inventory management, decorating, running errands, managing storage unit, etc
• Managing office procedures including vendor coordination for cleaning and maintenance, managing security, lost and found, desk and conference room booking software, and maintaining HOA communications.
• Organize and schedule meetings for team members
• Manages main companyinbox including business development, vendor, partner and employee inquiries
• Support the exploration and implementation of AI tools to support phone, email and other administrative handling capabilities
• Coordinate travel logistics for team members including booking flights, transportation, hotels, various reservations, and budget support
• Plan and execute internal employee engagement events such as annual retreats, happy hours, virtual games, parties, etc. (2+ events per month)
• Support in planning external events (community, networking, space rentals) and manage Peerspace listings(1+ events per month)
• Promote Verdani’s company culture across the organization
• Assist with administrative tasks related to our non-profit organization, VIBE, including scheduling, event coordination, etc.
• Collaborate with the operations team on various projects and initiatives (support HR with onboardings and offboardings, budget support, etc.)
• Respond to employee questions related to access needs, purchase approvals and provide basic IT troubleshooting for in-person and remote employees
• Support with tasks related to company’s various green building certifications including tracking waste management and energy
• Provide backup support for CEO’s personal assistant when needed

Professional Experience & Qualifications

We recognize that the job requirements may vary, and that not every candidate may possess all the required or preferred experience. We will consider candidates who demonstrate a combination of the required and preferred experience, as well as a proactive and positive "Can Do" attitude in their professional approach.

Required:
• Driver’s license
• Strong organizational and time management skills
• Effective written and verbal communication
• Ability to manage projects and prioritize tasks

Preferred:

These are skills that the job requires but are not strictly required from day one and can be learned as the employee works.
• Experience with completing administrative tasks and office management
• Experience in budget management
• Passion for sustainability

PLATFORMS & SOFTWARE

We welcome candidates with transferable tech skills! If you’re familiar tools, we’ll support you in learning new systems!

Preferred:
• Microsoft Office 365 (Outlook, Word, Excel, PowerPoint, SharePoint, etc.)
• Collaboration platforms (Microsoft Teams, Slack or similar)
• Project management tools (Monday.com, ClickUp, or comparable software)

WORKING CONDITIONS AND PHYSICAL DEMANDS

During the execution of job responsibilities, the employee should expect the following conditions and demands associated with the role:
• Remaining in a stationary position for prolonged periods of time at a desk and working on a computer
• Repetitive motions involving the wrists, hands, and/or fingers
• Occasional light to moderate lifting, bending, stooping, kneeling, or crouching may be necessary
• Close vision requirements due to computer work
• Adequate hearing for effective communication in-person and/or on the telephone
• Ability to move objects weighing up to 40 pounds occasionally, 25 pounds frequently, and/or 10 pounds continuously
• The job is performed indoors in a traditional office setting where moderate noise levels may be present

We are committed to providing reasonable accommodation to ensure that all employees can perform their job responsibilities.

Language Requirements
• Proficiency in English required for business communication, both oral and written
• Multilingual candidates are encouraged to apply!

Additional Position Related Details
• This position must be able to work in-person at Verdani’s office located in Carlsbad, CA
• Applicants must be authorized to work in the United States
• Travel may be required for occasional company events

About Verdani Partners

Verdani Partners is a mission-driven organization dedicated to advancing sustainability in the built environment on a global scale. Our diverse international team of experts is committed to integrating environmental, social and economic values into real estate and corporate sustainability strategies.

We specialize in greening new and existing large building portfolios and supporting corporate sustainability initiatives. Our expertise spans sustainability reporting, green building certifications, energy efficiency, and operational best practices. Some of our key services include:
• Corporate Sustainability Strategy & Reporting (GRESB, GRI)
• Green Building Certifications (LEED, Energy Star Benchmarking)
• Energy & Operational Efficiency (ASHRAE Audits, Commissioning)
• Sustainability Education & Training

Our approach is to prioritize practical, long-term solutions that enhance economic, social, and environmental value. Our talented team of experts rocks the sustainability world with expertise, passion, and an above-and-beyond commitment.

Wellness & Benefits

Verdani is a fast-growing, employee-centered organization where people come first. We foster an environment that values collaboration, balance, and professional growth.

Verdani is supportive of employee satisfaction, health, and wellbeing. We offer many benefits including:
• Medical, dental, vision, life, and short-term disability insurance
• Paid vacation, holidays, and sick leave
• Extra vacation days based on tenure
• Paid parental leave
• Paid volunteering time
• Floating holidays
• Employee Assistance Program (EAP)
• Referral Program
• Bereavement Leave
• Reproductive Loss Leave
• Annual allowance for professional certifications, training, memberships and attending professional conferences
• Monthly home office stipend
• Annual equipment allowance
• Annual support allowance
• Flexible work arrangements including work from home, flexible working hours, and flexible schedules with supervisor approval.While our company supports flexible work arrangements, this role specifically requires daily on-site office management whenever the office is open
• 401K program with employer contributions
• 401K program with employer contributions
• and more!

At Verdani, you’ll be part of a team that works toward a shared goal: creating a better, more sustainable future. We combine expertise and innovation with a fun, collaborative atmosphere where everyone’s contributions matter.

Thank you for your interest in this position at Verdani Partners!

COMMITMENT TO DIVERSITY, EQUITY & INCLUSION

Verdani is an equal opportunity employer that values diversity, equity, and inclusion (DEI). We welcome candidates of all backgrounds and are committed to fostering an inclusive workplace free of discrimination and harassment.

All applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, or disability status. We believe that diverse perspectives fuel innovation and drive meaningful impact.

If you’re looking for a purpose-driven career where your work makes a difference, we invite you to join the Verdani team!

Beware of imposters posing as recruiters! Always verify that emails, including those regarding job interviews and offers, come from Verdani's official email addresses, such as @applytojob.com or @verdani.com. Please note that we never send checks or request payment for equipment.

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