Management specialist - environmental

The Management Specialist - Environmental position at West Virginia involves advanced grant oversight and financial analysis for state and federal subgrants. Responsibilities include preparing subaward documents, ensuring compliance, managing grant files, and generating financial reports. The role requires proficiency in Excel and wvOASIS, and may involve occasional travel. The company values work/life balance and offers a comprehensive benefits package.
Nature of Work

Grow your career with us. Employee will be assigned to the Business Operations Office, Fiscal Services, Accounting and Financial Reporting & Sub Grants.

We welcome you to join our team where we value work/life balance and diversity. We offer a great benefits package that includes 12 paid holidays, insurance and flexible benefits, ample annual and sick leave accrual, flexible work schedules, an Employee Assistance Program, Wellness Initiatives, an optional 457 defined contribution retirement savings plan and more.

Click Here For More Information On Benefits

If you want to be a part of this innovative team, apply today.

Under general supervision, performs advanced level work to perform grant oversight and financial analysis on state and federal sub grants awarded by the agency.

Duties To Include
• Preparation of subaward documents for federal and state subgrants; Enter required federal subaward reporting in the System for Award Management (SAM.gov).
• Work with directors and program managers to ensure subawards encumbrances and change orders are input into wvOASIS and regularly monitored. Provide status reports, availability of funds, and federal grant funding match.
• Provide federal grant administrative guidance to agency divisions per OMB Uniform Administrative Requirements (2 CFR Part 200).
• Ensure subrecipient compliance with WV Code
• 12-4-14 reporting and auditing requirements.
• Manage grant file retention requirements in AX Document Manager to meet inter-agency and federal guidelines.
• Submit grant funding activity documents to the Governor’s Office for preapproval.
• Assist in submitting federal grant requests through Grants.gov.
• Correspond with federal granting agencies and subaward recipients on project progression.
• Review and submit subgrant payment applications for accuracy and ensure correct financial coding is entered.
• Generate financial and informational reports in wvOASIS Business intelligence as needed or requested.
• May assist in the development of agency financial reports using Crystal Report Generator.
• Perform corrections and other adjusting entries to agency funds and budgets in wvOASIS.
• Analyze operations and work with fiscal staff to develop or improve standard operating procedures; work directly with and provide technical expertise to DEP financial reporting specialists and division directors to compile and organize information for internal and independent auditors
• Employee will perform other duties as required and/or assigned.

Employee Expectations
• Position requires advanced knowledge and use of Excel spreadsheets, Microsoft Word, Google Sheets, and wvOASIS.
• Occasional travel, including overnight, may be required.
• Overtime may be required for special projects.
• Employee may be required to complete a grant management certification program.
• Must be able to learn and become proficient in new systems quickly; effective oral and written communication skills are vital, as is the ability to think analytically.
• Must be eligible to operate a motor vehicle.

Notes
• Regular attendance is an essential part of this position.
• Qualifying applicants will be required to complete an internet-based profile assessment to compare the applicant's thinking and reasoning skills, behavioral traits and the occupational interests against the traits determined to be important to the posted position.
• The recommended candidate will be subject to a search of his or her Motor Vehicle Record (MVR) prior to being hired and annually thereafter.
• All new employees that are involved with Specific DEP programs subject to the Surface Mining Control and Reclamation Act (SMRCA) of 1977 must file prior to final appointment and annually thereafter, a Statement of Employment and Financial Interest (OSM 23).

Click The APPLY Link To Apply Online .

IMPORTANT: Your eligibility will be based on information provided in your resume or application; therefore, make sure your resume or application is detailed and complete. You MUST complete ALL parts of the application OR upload a resume to your submission.

ATTENTION: Applicant must verify post high school education by submitting an official transcript or diploma, training or licensure earned pertaining to this position by the closing date of the posting, if not previously verified . If you are claiming Veterans preference, please submit "MEMBER 4" form and/or your VA Letter. Protecting your personal information is our highest priority. If your official transcript, training/licensure, or Veterans documentation contains your Social Security Number and/or birthdate, please redact that information before submitting it to the Division of Personnel.

Please attach documents to the online application before submitting it. Or, you may email it to: View email address on jobs.institutedata.com or by mail to: WV Division of Personnel, 1900 Kanawha Blvd. E., Building 3, Suite 500, Charleston, WV 25305.

Be sure to submit your application for each position of interest. To receive an email notice anytime jobs in this or other categories are posted, you may choose to complete a Job Interest Card from the slide-out menu located at the top left of our Job Opportunities page.

Minimum Qualifications

Training : Graduation from an accredited four-year college or university with a major in business or public administration, economics, finance, business management or accounting or related areas.

Substitution: Additional qualifying experience as described below may be substituted for the required training on a year-for-year basis.

Experience: Two years of full-time or equivalent part-time paid experience in grants management or public funds administration.

Substitution: Master's degree in business or public administration, economics, finance, business management, accounting, or a closely related field, from an accredited college or university, maybe substituted for one year of the required experience.
• The Division of Personnel uses your complete work history to qualify you for positions. Please be as detailed as possible and list all of your past employment.***

Other Information

State employment offers a variety of benefits. Click HERE to visit the Division of Personnel's Benefits Page.

01

If you have a degree from an accredited college or university, please enter the following information: the degree you earned, the major/field of study, the date on which you graduated, and the school you graduated from. For example: Bachelor of Science in Business Administration (Concentration in Accounting) 12/09/2023 West Virginia State University If you have successfully completed semester/quarter hours from an accredited college or university, please enter the following information: the number of semester/quarter hours you have earned, the date(s) you attended, and the school(s) you attended. For example: 36 semester hours Spring 2021 through Fall 2021 Marshall University If you have vocational school training or similar, please enter the following information: the number of clock hours or credits earned and/or the certificate(s) or diploma(s) you have earned (including your major/field of study), the date(s) you graduated, and the school(s) you attended. For example: 580 Clock Hours in Arc Welding from Ben Franklin Career Center May 2023 If you have other training, education, certification, and/or licensure that you would like to document (including but not limited to: West Virginia Professional Engineering License, Certified Public Accountant, Comp TIA A+ or Network+ certification, Certified Nursing Assistant, etc.) please enter that information here. If you do not have any of the above training or education, please type "NONE" here. PLEASE NOTE: IF YOU ANSWERED "SOME COLLEGE" OR "TECHNICAL COLLEGE" AS YOUR HIGHEST LEVEL OF EDUCATION IN THE PREVIOUS PORTION OF THIS APPLICATION, THEN DO NOT LEAVE THIS AREA BLANK OR TYPE "NONE". IF YOU INDICATED THAT YOU HAVE "SOME COLLEGE" OR "TECHNICAL COLLEGE" , YOU SHOULD ENTER THE NUMBER OF SEMESTER HOURS OR CLOCK HOURS THAT YOU HAVE AND PROVIDE DETAILS OF WHERE YOU WENT TO SCHOOL AND WHEN; OTHERWISE, PLEASE GO BACK AND CHANGE YOUR PREVIOUS ANSWER TO "HIGH SCHOOL".

02

Were all of the jobs listed on your online application or resume paid? Please note that compensation may not only be salary or wages; it may also be room and board, gas mileage, etc.
• Yes
• No

03

If you answered NO to the above question, please list the names of the employers for which you did not receive compensation below. If you answered YES to the above question, please type "NONE".

04

Were all of the jobs listed on your application or resume full-time positions? If not, please list your part-time positions below. If all of your jobs were full-time, please enter "Yes".

05

We do not accept any of the following documentation. These will not be utilized during the application process. This documentation will not be reviewed or accepted. 1) Unofficial transcripts 2) High School Diplomas/transcripts 3) Unrelated documents not pertaining to the position for which you are applying 4) Any international degree that has not been evaluated by a N.A.C.E.S. (National Association of Credential Evaluation Services) approved organization. For more information, please visit: Please do not attach any of the above documentation to your application, nor send it to the Division of Personnel via email or regular mail. I have read and understand this statement pertaining to my application.
• Yes
• No

06

Confirmation. By submitting my application I confirm and agree that all application statements are correct. I further understand that all my information is subject to verification and any misrepresentation is grounds for permanent disqualification.
• I confirm the above statement.
• Required Question