Logistics Coordinator (Invoicing & A/R Support) NOT ENTRY LEVEL

Green Zone Recycling in Elgin, IL is seeking a Logistics Coordinator (Invoicing & A/R Support) with 2+ years of experience. Responsibilities include managing shipment coordination, documentation, and accounts receivable support. Candidates should have strong Excel skills, knowledge of logistics systems, and excellent communication abilities. The position is office-based, full-time, with Monday to Friday hours and potential flexibility during peak times.
Logistics Coordinator (Invoicing & A/R Support)

We're looking for a Logistics Coordinator / Administrative Lead to manage day-to-day shipment coordination, shipping documentation, cross-functional communication, and accounts receivable (A/R) support. In this role, you'll keep orders moving on time, ensure data and paperwork are accurate, and proactively resolve issues with customers, carriers, sales, and operations.

Responsibilities
• Coordinate shipment schedules, carrier dispatch, delivery appointments, and tracking
• Identify and resolve delays, shortages, discrepancies, and compliance issues before they impact customers
• Prepare, review, and maintain shipping documents and required compliance paperwork
• Build and maintain Excel reports to support scheduling, service levels, and operational visibility
• Coordinate invoicing requests and provide accurate documentation to support A/R follow-up
• Review aging reports, follow up on outstanding balances, and escalate issues as needed
• Serve as a primary point of contact for customers, carriers, vendors, sales, and operations
• Support sales with complex orders, shipment planning, and documentation requirements
• Maintain accurate logistics, customer, and financial data in internal systems (e.g., Quickbase/ERP/CRM)
• Recommend and implement process improvements to increase efficiency, accuracy, and on-time performance

Qualifications
• 2+ years of experience in logistics coordination, operations administration, or supply chain support
• Strong Excel skills (tracking, reporting, pivots, lookups, data validation)
• Experience with logistics systems and business tools (ERP/CRM) and/or accounting software
• Understanding of domestic shipping processes (international shipping experience is a plus)
• Working knowledge of invoicing/A/R documentation and collections follow-up
• Strong communication skills and ability to coordinate priorities across internal teams and external partners
• Highly organized, detail-oriented, and comfortable working independently

Preferred
• Experience in a high-volume or multi-department logistics environment
• Experience training or mentoring team members
• Bilingual (English/Spanish)

Schedule & Location
• Location: Office-based
• Schedule: Full-time, Monday–Friday (flexibility may be needed during peak shipping activity)

Compensation & Benefits

Compensation and benefits will be discussed during the interview process and may include medical, dental, vision, paid time off, and other company-sponsored benefits.

How to Apply Apply on Indeed with your resume. If you'd like, include a brief note highlighting your logistics coordination experience and comfort supporting invoicing/A/R documentation.

About the Company:
Green Zone Recycling - Illinois