I+E Executive Assistant (San Francisco)

Galvanize Climate Solutions is seeking an Executive Assistant based in their San Francisco office. The role involves scheduling, travel management, meeting preparation, and supporting team efforts. Ideal candidates are organized, flexible, and thrive in dynamic environments. Responsibilities include drafting communications, maintaining staffing data, organizing events, and representing the firm professionally. This position is crucial for supporting the growth of a climate-focused investment firm.
About Galvanize Climate Solutions

Galvanize Climate Solutions ("Galvanize") is a climate-focused global investment firm delivering capital and expertise to accelerate climate solutions. Founded by Katie Hall and Tom Steyer, Galvanize invests across asset classes including venture capital and growth equity, public equities, and real estate. We integrate expertise across investment, climate impact, measurement, market development, talent, technology, and policy with the aim of driving material climate impact and creating long-term value for our investors.
Role

This Executive Assistant opportunity is based in Galvanize's San Francisco (Financial District) office, reporting to the two co-heads of the firm's flagship venture and growth capital fund. A typical week may involve scheduling meetings, managing travel arrangements, preparing meeting prep, supporting team staffing efforts, and tracking meetings with potential founders or investors.

This role is perfect for a sharp, proven administrative services professional who enjoys interacting with a diverse team. This position plays a pivotal role in supporting the ongoing growth of a world class investment firm that cares deeply about its people. Specifically, this opportunity will appeal to professionals who thrive in growth-oriented environments and possess an entrepreneurial spirit. The dynamic work environment is most suited to professionals who are flexible, comfortable navigating multiple priorities, and who enjoy building new relationships.
Essential Job Responsibilities
• Draft communications regarding I+E team-specific policies (expense, travel, vacation, etc)
• Build and maintain the team's staffing spreadsheet by gathering and inputting data from relevant team members on a weekly basis
• Draft meeting agendas for internal and external meetings
• Prepare briefing memos where needed
• Organize and plan team/firm events, manage invitation list, design and distribute invites and manage communications to attendees
• Track meetings and interactions with potential founders and limited partners (investors)
• Represent Galvanize with the highest degree of professionalism and enthusiasm for their mission when liaising with external parties. This includes conversational interactions, written correspondence, and in-person meetings that may require greeting guests.
• Maintain calendar, book and manage travel, and handle scheduling requests for two senior investment leaders
• Build detailed work-related travel itineraries for the two senior investment leaders, arranging for all travel and accommodations
• Submit monthly expense reports on a timely and accurate basis on behalf of supported executives
Critical Attributes and Strengths:
• Ability to work independently, demonstrate initiative, and take ownership
• Must be highly organized, yet flexible with a willingness to change priorities quickly
• Exceptional attention to detail
• Excellent discretion, judgment, and tact; be an excellent ambassador to the public, external partners, and stakeholders
• Proactively anticipate needs and cultivate solutions
• Have a sense of humor and patience
• An ability to "read the room" and deploy a specific verbal communication style as warranted (e.g., direct and brief for certain persons, social or thoughtful for other persons)
Required Qualifications and Competencies
• High school diploma or general education degree (GED)
• Prior experience managing calendars and travel for multiple executives, ideally within an investment firm; event planning experience is a plus
• Strong customer service orientation, specifically, working "above and beyond" to creatively problem solve and provide concierge-like service
• Proficiency in Microsoft Office. Proficiency in Google Workspace (e.g., Google Calendar, Google Drive) is a plus
• Up-to-date with regard to COVID vaccines and boosters
• Highly motivated to address the climate crisis
Compensation and Benefits
• Base salary pay band is $115,000 - $140,000. Note that salary pay bands reflect a wide range of experience levels, and are used for both internal incumbents and new hires.
• Total cash compensation will also include an annual discretionary bonus
• Employer-paid health coverage for employee, spouse, and dependents
• 401(k) plan with employer match
• 25 days of PTO including vacation/sick leave
• Monthly wellness benefit that covers a broad range of activities
• 16 weeks paid parental leave for parents of any gender
• Annual stipend for employer-sponsored professional development opportunities
Diversity Statement

Galvanize is committed to recruiting, engaging, and retaining talent that is diverse across all dimensions. We will apply our team's different experiences, backgrounds, and viewpoints to drive better decision making in advance of scaling vital and urgent climate solutions. Consideration of the equitable distribution of global climate transition impacts and benefits, will be a core tenet of our decision-making and organization. This consideration guides Galvanize culture, structure, investment strategy, and advocacy efforts. Galvanize is committed to building a broadly diverse organization from its ownership to its workforce.

San Francisco applicants: Galvanize will consider for employment qualified applicants with arrest and conviction records, consistent with the San Francisco Fair Chance Ordinance.

Base Salary Pay Band

$115,000-$140,000 USD