Front Desk Coordinator - Receptionist

Civil & Environmental Consultants, Inc. is seeking a Front Desk Coordinator in Bridgeport, WV. The role involves managing incoming calls, greeting visitors, coordinating meetings, and handling office supplies for a team of over 120 professionals. Candidates should have a high school diploma, experience with Microsoft Office, and at least 2 years in office management. The company offers competitive benefits and is recognized as a top design firm.
Overview:

As a Front Desk Coordinator with Civil & Environmental Consultants, Inc. (CEC) in our Bridgeport, West Virginia office, you'll be part of the administrative group, and support the day to day office needs for a 120+ person team of Engineers, Scientists, and Field Specialists.

CEC Bridgeport is part of our West Virginia operations, which includes offices in Martinsburg and Charleston. Our Bridgeport office is conveniently located off of interstate 79 and is within walking distance of multiple restaurants. We're ranked #1 in West Virginia on the 2024 ENR Mid-Atlantic Top Design Firms List and since opening in 2012, we've been the fastest-growing West Virginia Consulting firms. We now have over 100 team members and our services have grown to include Civil Engineering, Construction inspection, Ecological Sciences, Environmental Engineering and Sciences, Geotechnical Engineering, Landscape Architecture, Road/Bridge Design, Stream Restoration, Survey and LiDAR Mapping, and Water Resources.

Responsibilities:
• Answer and route incoming calls professionally and efficiently, determining caller needs and directing calls to appropriate staff or departments
• Greet visitors, clients, and vendors in a courteous and professional manner; notify staff of arrivals and ensure guests are directed appropriately
• Maintain shared calendars and coordinate meeting logistics, including scheduling conference rooms, setting up meetings, and arranging lunches or refreshments as needed
• Track, manage, and distribute incoming and outgoing courier deliveries
• Serve as the primary point of contact for office supply vendors and assist with inventory tracking, organization, and stocking
• Assist with formatting and grammar review for deliverables

Why CEC?
• We’re 100% Employee-Owned and all Full-Time employees have access to the stock program within the 1st year
• 55% of our profits go into our bonus pool and all full-time employees are eligible for an annual performance bonus
• Our Healthcare, Vision, Dental, Disability, Life, AD&D, Pet insurance, FSA/HSA, etc. starts on your first day
• We offer a 401k w/ company match + up to 2% profit-sharing contribution that is fully vested the 1st of the month after you start
• We offer overtime pay for hourly and salaried employees

Qualifications:
• High School Diploma
• Experience using Microsoft Office applications, Adobe, and Outlook
• 2+ years of experience managing calendars and coordinating events
• 2+ years of experience managing office inventory orders
• Proficiency in handling complex, multi-line phone systems
• Experience supporting teams within the AEC/STEM industry is preferred

About Us:

We have experts! CEC is consistently ranked as a Top 500 Design Firm and Top 200 Environmental Firm by Engineering News-Record. We are looking for people who enjoy using their education and experience to solve difficult technical problems and work on interesting projects. You can accomplish this while working with a team of professionals who are equally motivated to provide high levels of service to our clients and to teach you along the way.

We have support! We have a variety of Employee Resource Groups, including CEC Community – focused on giving back to the communities in which we work; CEC Ignite – focused on helping professionals early in their careers to develop their pathway; CEC iDEA – focused on inclusion, diversity, equality, and acceptance; and CEC Women – focused on creating internal and external opportunities for women to network and leverage professional experience!

We care about our people! People and Culture are two of the five elements of our strategic plan. When you care about your people, they will want to grow a career with you – that is our goal. CEC offers you a small-firm work environment with large-firm opportunities. Not only will we help you develop professionally, but we will also provide an opportunity to become an owner of the firm and share in its success.

CEC offers a matching 401(k); profit sharing; a performance bonus; company stock; medical dental, and vision insurance; short and long-term disability; tuition assistance; professional development; and work-life balance.

CEC is an equal opportunity employer. We do not discriminate in recruiting, hiring or promotion based on race, color, religion, sex (including sexual orientation, gender identity or expression, transgender status), national origin, age, disability, protected veteran status or any other basis or characteristic prohibited by applicable federal, state, or local law.

THIRD PARTY RECRUITERS

If CEC has not expressly requested recruiting services or contractually engaged with you for recruiting services on a specific position, any resumes or candidate profiles sent to CEC shall be considered unsolicited. Therefore, any such submissions will be considered property of CEC, with no associated fees due to your firm.