Finance Senior Assistant

The United Nations Office for Project Services (UNOPS) is hiring a Finance Senior Assistant in Islamabad, Pakistan. The role involves providing financial support, processing transactions, maintaining accounts, and ensuring compliance with financial regulations. Responsibilities include managing payments, preparing financial reports, and supporting cash management. Candidates should have at least 5 years of relevant finance experience and a secondary education, with a degree in finance or related fields preferred.
Dutystation: Islamabad, Pakistan

Functional responsibilities

Under the direct supervision of the Finance Officer who reports to the Head of Support Services, the Finance Assistant will provide financial support to the timely processing, recording, monitoring, and maintaining if financial transactions and accounts relating to payments and receipts in accordance with UNOPS’ financial rules, regulations, policies, and processes.
Accounting and administrative support
• Provides accounting, payments, support, focusing on achievement of following results:
• Proper control of the supporting documents for payments and financial reports for projects; preparation of vouchers for projects; PO vouchers; Pay Cycle and payment execution.
• Proper receipt of goods and services and establishment of accruals.
• Maintenance of the internal expenditures control system which ensures that vouchers processed are matched and completed, transactions are correctly recorded and posted in Enterprise system; travel claims, MPOs and other entitlements are duly processed
• Timely corrective actions on unposted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers.
• Presentation of information on the status of financial resources as required.
• Maintenance of the Accounts Receivables for projects and recording of deposits in the Enterprise system.
• Preparation of accounts-payable and PO vouchers for management projects.
• Review of payment requests including supporting documents against the annual work plan and UNOPS FRRs.
• Ensuring that vouchers processed are matched and completed, and transactions are correctly recorded and posted in ERP/electronic or paper-based systems.
• Running of remittance cycle and Creation of Remittance Advices to be sent to the bank.
• Contribute in the preparation of proposal budgets for new engagements.
• Contribution in the preparation of financial reports on client template.

Office cash management
• Alternate to Finance Associate for timely review of cash position for local accounts to ensure sufficient funds on hand for disbursements. Timely identification and recording of receipts for income application.
• Alternate to Finance Associate for daily review of zero-balance account bank statements in Enterprise system to monitor imprest level; identification and recording of contributions.
• Management of cash receipts and petty cash.
• Timely and accurate preparation of bank reconciliations.
• Initiation of bank transfers and deals in the Enterprise system.

Knowledge building and Knowledge sharing
• Support the organization and delivery of training and learning initiatives for personnel on finance-related topics.
• Provide sound contributions to knowledge networks and communities of practice by synthesizing of lessons learnt and dissemination of best practices in finance management support services
• Contribute feedback, ideas, and internal knowledge about processes and best practices and utilize productively.

Education/Experience/Language requirements

Education:
• Secondary education is required.
• A university degree (preferably in finance, accounting, business administration or related area) is an asset.
Experience:
• Minimum of 5 years of relevant working experience within the areas of finance, accounting, business administration or related field is required.
• Financial management, using electronic systems, environment and are desired
• Good experience in working with the G-Suite platform including, Google Drive, Google Calendar, Gmail, Google Sheets, Docs, and Slides is desired.
Language Requirements:
• Full knowledge of the English language is essential
• Knowledge of another local language Urdu and Pashtu is an asset.