Executive Assistant (Mayor's Office of Equity, Diversity, and Inclusion)

The City of Atlanta is seeking an Executive Assistant for the Mayor's Office of Equity, Diversity, and Inclusion. This role involves providing high-level administrative support, managing complex schedules, and ensuring smooth office operations. The EA will liaise with external partners, supervise staff, and handle budget reports. The position requires strong organizational skills, attention to detail, and the ability to prioritize urgent matters to support the Chief Equity Officer effectively.
Job Description

Job Posting Open Until Filled

Salary Range: $61,000 - $71,000 commensurate with experience

The Mayor’s Office of Equity, Diversity, and Inclusion (MOEDI) works to identify and develop systems & behavioral change solutions that advance equitable outcomes to continue Moving Atlanta Forward.

The Executive Assistance for MOEDI is an equity-focused professional who values people and relationships. This team member will have a passion for and experience in providing high-level administrative support for executives who need to prioritize, balance and strategically manage time, communication and efforts. This Executive Assistance (EA) will have experience with complex scheduling and developing communications for senior organizational leaders, meticulous attention to detail and be a proactive problem solver.

Duties & Responsibilities These are typical responsibilities for this position and should not be construed as exclusive or all inclusive.
• wide activities and schedules; develops and recommends office policies, procedures and systems; ensures smooth office operations; assists in preparing off-site engagements for the Chief Equity Officer including travel, speeches and other prep materials.
• Proactively manages the CEO's complex calendar including coordinating travel arrangements, handling confidential communications, scheduling meetings, appointments and calls including time zone considerations, preparing presentations, acting as a gatekeeper for their time, and providing administrative support while prioritizing urgent matters and maintaining strict confidentiality, all with the goal of ensuring the CEO's efficiency and productivity in high-level business operations.
• Serve as a liaison between MOEDI and external partners and manage the engagement with large, complex and/or diverse city departments.
• Supervise clerical and other support staff.
• Process financial transactions on behalf of the team and manage expense and budget reports for the Chief Equity Officer.
• Helps create and ensure accuracy of written communications and reports; drafts correspondence, memos, presentations, and/or other documents from notes, dictation and other sources.
• Independently responds to letters and general correspondence of a routine nature in support of the executive and/or Office as a whole.
• Receives and screens all communications including telephone calls and email messages and provides assistance using independent judgment to determine messages that require priority attention.
• Keeps the executive apprised of upcoming deadlines or urgent requests, and initiates follow-up actions as appropriate.
• Support and implement the technology and production for virtual meetings.
• Participates and assists in the development and administration of assigned department budget; performs related duties and fulfills responsibilities as required.
• Knowledge, Skills & Abilities This is a partial listing of necessary knowledge, skills, and abilities required to perform the job successfully. It is not an exhaustive list.

Considerable knowledge of the following:
• Support the team as an experienced and skilled leader that routinely works with the most challenging assignments.
• Ability to manage competing priorities, develop short- and long-term strategies and develop innovative practices and programs
• Budget oversight, tracking and reporting/maintains records, both manually and through automated methods, and prepares accurate reports, correspondence, etc.
• Qualifications

Minimum Qualifications & Education
• Bachelor’s Degree or equivalent years of experience
• 2+ years of experience supporting a C-Suite level executive or equivalent educational credentials and experience
• Ability to keep abreast of any changes in policy, methods, operations, budgetary and equipment needs, etc. as they pertain to operations and activities.
• Proactively embraces change, and thrives in a dynamic, fast paced environment while managing priorities. Identifies as organized, self-motivated, a critical thinker and problem solver.
• Demonstrates ability to effectively interact with diverse populations with cultural competence.
• Preferred Education & Experience
• 4+ years of administrative, management, public relations, communications, human resources or related experience, including 1-3 years supervisory and project management experience and/or support for a C-Suite level executive
• 2+ years of experience in the diversity, equity, inclusion, belonging and/or justice sector
• Experience supervising teams, in community engagement and/or with data and measurement