Energy Project Coordinator - West Region

Prologis is seeking an Energy Project Coordinator for their West Region in San Francisco, CA. The role involves organizing project activities, managing communications, and ensuring deliverables meet quality standards. Key responsibilities include administrative support, stakeholder liaison, project documentation management, and financial tracking. Candidates should have over 2 years of experience, strong project management skills, and the ability to adapt in a fast-paced energy sector environment.
A day in the life

The Project Coordinator will function as a crucial member of the Energy Execution team, tasked with the organization and coordination of project activities. This role includes managing administrative duties, facilitating communication between team members, and ensuring project deliverables meet quality standards and timelines. You will be at the epicenter of project delivery for our customers and energy sector projects. You'll navigate the dynamic world of project execution, combining astute organizational skills with a passion for renewable energy.

Key responsibilities include:
• Serve as a point of contact for project teams, providing administrative support and resolving issues to ensure team efficiency.
• Organize and facilitate project-related meetings, including the preparation of agendas.
• Liaise with stakeholders to identify and define project requirements, scope, and objectives.
• Effectively balance the needs and expectations of different stakeholders, managing communications, and building trust.
• Ensure project documentation and databases are up to date, accessible, and properly stored.
• Oversee and manage the project administration processes concerning contracts, invoicing, and payment collection.
• Create supplier purchase orders and track costs related to purchase orders.
• Coordinate with Finance and Accounting departments for the accurate tracking of costs and financial reporting.
• Process invoices and follow up on payments when necessary.
• Implementing processes to ensure work meets or exceeds quality standards and that project deliverables are satisfactory to all stakeholders.
• Assist with project close out documentation.
• Coordinate internal resources and third parties/vendors for the flawless execution of projects.

Building blocks for success
• 2+years experience
• Project Management Skills: Proficiency in project management principles and methodologies, as well as the ability to use project management software tools to track progress, manage tasks, and generate reports.
• Communication and Coordination: Clear and effective communication skills are crucial for liaising with various stakeholders, including clients, team members, contractors, and suppliers. Coordinating collaboration across different groups to ensure project alignment is vital.
• Detail-Oriented Approach: An eye for detail when reviewing documents, contracts, and plans to ensure accuracy, consistency, and compliance with standards and objectives.
• Organizational Abilities: Strong organizational and time management skills to handle multiple projects and tasks, meet deadlines, and maintain a clear overview of complex project landscapes.
• Problem-Solving Aptitude: The capability to proactively identify potential issues and develop effective solutions. A creative and analytical approach to troubleshooting can help navigate project challenges.
• Adaptability and Resilience: The energy industry can be fast-paced and subject to change. Being agile and resilient in the face of new developments or unexpected setbacks is key to maintaining the progress of projects.
• Leadership and Influencing Skills: The ability to lead by example, motivate team members, and influence positive outcomes in collaboration with others.

Hiring Salary Range of: $37.98 - $52.88 per hour. Salary and whole compensation package (bonus target) to be determined by the candidate's location, education, experience, knowledge, skills, and abilities, as well as internal equity and alignment with market data.