Data Entry Specialist

Unity Environmental University is seeking a Data Entry Specialist to support the Integrated Enrollment Services unit. The role involves data processing, clerical tasks, maintaining records, and providing administrative support. Responsibilities include data entry, managing communications, and assisting with reports. The position emphasizes accuracy and collaboration to enhance customer service. The job is located in New Gloucester, ME, indicating it is not a remote position.
About Unity:

At Unity Environmental University we are on a mission to make
environmental education accessible and affordable to all. Our
unique model combines a functional hierarchy and project-based
structure through our four Sustainable Education Business Units
(SEBUs) to promote collaboration and innovation (Distance
Education, Sustainable Ventures, and In-Person Education). We
prioritize our students' needs above all else, offering a variety
of modalities, including in-person, and online. Our innovative and
inclusive culture prepares students to tackle real-world challenges
and cultivate the next generation of environmental professionals
and leaders who can make a positive impact on our world.

Our Mission:

We are dedicated to delivering quality education and experiences
that produce outstanding environmentally competent professionals
and inspire individuals from all walks of life to steward
sustainable ecosystems.

The Opportunity:

The Data Entry Specialist is part of the Integrated Enrollment
Services (IES) unit and reports to the Director of of Integrated
Enrollment Services. The primary responsibility of this position is
to perform a variety of data processing, clerical, and office tasks
accurately and efficiently in support of document processing at
Unity Environmental University. Additional responsibilities include
creating and maintaining database records, word processing, inbound
and outbound calls to students, maintaining spreadsheets, bulk
mailings, and report management.

Day to day responsibilities :
• Provide accurate, valid, and timely processing and maintenance
of all records and donations.
• Perform application data entry and associated tasks into campus
information systems of record.
• Provide administrative support to include (but not all
inclusive) maintaining and producing mailing lists, assisting in
producing letters and envelopes for mailings, and editing and
proofreading documents, as needed.
• Perform data analysis activities as directed.
• Complete, verify, process, and distribute credit card
statements, purchase orders, check requests, timesheets, tax forms,
applications, etc. when directed.
• Reconcile spending activities with the business office to the
general ledger, credit card statements, gifts, etc.
• Would work collaboratively with the Director of Integrated
Enrollment Services to ensure optimal customer service, and timely
processing of requests.
• Perform inbound and outbound calls to students in support of
administrative needs across institutional units. Maintain inventory
of materials, publications, letterhead etc. required for
Institution activities and communications when assigned.
• Organize, prepare, produce, and otherwise process both physical
and electronic bulk communications in accordance with institution
schedules and procedures.
• Process incoming mail and delivery of outgoing mail to the
mailroom.
• Coordinate scanning and e-filing of documents.
• Generate, validate and distribute periodic and ad-hoc
reports.
• Maintain shared email inboxes and calendars.
• Ensure accuracy and completion of data elements through
periodic reports and verification measures.
• Serve as the subject matter expert for one or more information
systems, identify process improvements,develop procedures for
implementation, etc.
• Perform complex clerical work and cross train in all units
under the IES Center.
• Provide customer service to function functional areas within
the institution and provide Institution switchboard services-as
assigned.
• Pro-actively communicate challenges, successes, and failures
with leadership.

Qualifications

Required:
• High school diploma/GED required.
• Must have good oral communication skills.
• Proficiency with databases, word processing, email, and
spreadsheet software.
• Ability to work harmoniously with members of the college
team.
• Ability to demonstrate initiative, make sound decisions, budget
time, focus on details, and complete tasks on time while
functioning in multiple capacities.
• Ability to adapt to new ideas and circumstances.
• Knowledge of office operations including filing and clerical
support.
• Ability to effectively present information and respond to
questions from the college community and managers.
• Ability to calculate figures and apply concepts of percentages,
ratios and proportions to practical situations.
• Ability to define problems, collect data, establish facts, and
draw valid conclusions.
• Ability to function effectively within a matrix organizational
structure, maintaining open lines of communication while being
discreet, courteous and well poised.

Preferred:
• Two (2) years of job-related experience in customer service or
a related field.

Are you thinking about applying but unsure if it's the right
fit? We encourage you to reach out anyway. We recognize that
everyone brings different experiences and skills to the table. Take
a chance and submit your application; you might be exactly who
we're looking for.

Location: Pineland Farms, New Gloucester, Maine

Just a half hour from Portland, Unity Environmental University
Headquarters, Unity Environmental University Distance Education,
The Technical School for Environmental Professions, and the School
of Environmental Business & Sustainable Ventures are based at
the Pineland Farms campus. The facilities are within easy access to
one of the fastest-growing cities for startups in the
country.

Work Schedule:

Work hours are specific to the requirements of this position and
can include days, evenings, and weekends. Working extended hours
required as needed. Must be flexible and cooperative in fulfilling
responsibilities and meeting the Institution’s needs. Although
Unity Environmental University employees are generally scheduled to
work at their specifically assigned locations, there are times when
travel is necessary and employees are required from time to time to
attend events, meetings or work temporary assignment at any Unity
Environmental University location.

Physical Demands:

While performing the duties of this job, it is regularly required
to sit and talk or hear. The employee is occasionally required to
stand or walk. The employee must occasionally lift and/or move up
to 25 lbs. Specific vision abilities required by this job include
close vision, distance vision, peripheral vision, depth perception,
and the ability to adjust focus. The use of either hand for
repetitive movements such as grasping, grasping and turning, and
fine manipulation is required as is the ability to use the
telephone for internal and external communications.

Company Perks:

Unity Environmental University offers a comprehensive and
competitive compensation and benefits package for its faculty and
staff. Benefits for eligible employees include:
• Paid holidays off
• 4 weeks of PTO
• Medical, Dental, and Vision Insurance
• Short- and Long-term disability
• Life Insurance
• Retirement Plan with up to 8% match
• Relocation Assistance