Construction / Project Management Contract Administrator - Solar

Soltage LLC is seeking a Construction Contract Administrator for its Project Management team in Jersey City, NJ. The role involves overseeing contract administration for solar projects, managing change orders, enforcing schedules, tracking liquidated damages, and handling lender draw certifications. The administrator will ensure compliance with contracts and maintain productive contractor relationships while managing up to 30 concurrent projects.
Company Overview:

Soltage is an independent power producer focused on distributed solar and battery storage. Headquartered in Jersey City, New Jersey, the company develops, finances, owns, and operates clean energy assets that serve commercial, industrial, and community customers across the northeast and mid-Atlantic. Soltage has developed more than 135 solar energy projects to date, with more than 600MW total distributed generating capacity in operation or under construction and invested over $1.5 Billion to date into the US clean energy sector.




Position Description:

Soltage’s Project Management team is seeking a Construction Contract Administrator to oversee construction contract administration across the company’s growing portfolio of projects. Reporting to the Senior Vice President of Project Management and working closely alongside Project Managers, this role will be responsible for managing change orders, enforcing contractual schedule requirements, tracking liquidated damages, and administering construction lender draw certifications across on up to 30 concurrent projects. The Construction Contract Administrator will serve as the primary point of contact for contract compliance and obligations, ensuring that contractor relationships remain collaborative and productive while maintaining accountability to contractual commitments.




Job Responsibilities:




Change Order Management

Own the change order log across all active construction projectsReview incoming COs from EPC contractors for contractual entitlement, schedule impact analysist. and pricing reasonablenessCoordinate internal review with project management, engineering and legal teams; prepare written approval recommendationsTrack all COs from submission through execution, escalate any open COs without resolutionIdentify systemic patterns across contractors and flag to department leadership
Schedule Enforment

Own the project schedule protocol across all projectsTrack contractual milestones against actual performance in real timeIssue formal notices to contractors when milestone submission windows are missedPrepare cure notices when contractors fail to meet contract obligationsManage the portfolio-level schedule performance tracker


Liquidated Damages

Calculate LD accruals for projects where contractors have exceeded contractual schedule milestones and durationsPrepare formal LD notices for deliveryTrack LD credits and offsets against final payment applicationsProvide analysis to support SVP decisions on application or waiving of LDs as part of settlement negotiations


Lender Draw Certification & Reporting

Prepare and coordinate monthly construction draw certifications for all lender-financed projectsVerify all conditions precedent to each draw are satisfied before certificationManage all the lender change order approval workflow by identifying and managing the COs that require lender consent and coordinating within the contract schedulePrepare construction portion of monthly investor and lender reporting packages


Pre-Execution Contract Review

Review draft EPC contracts prior to execution to flag provisions that will be difficult to administer or enforceProvide advisory input to the SVP to ensure contract efficiency and accuracy across the contract negotiation process


Invoice Review & Payment Recommendation

Own EPC invoice management after PM approvalConfirm that required lien waivers, sworn statements, or other payment condition documents are attached before authorizing paymentIssue a written payment recommendation to Finance once PM milestone confirmation is receivedOn lender-financed projects, aggregate approved invoices into the monthly draw request as part of the draw certification processMaintain payment logs that serve as an audit trail for lender compliance and disputer resolution.

Experience and Education Requirements:

Bachelor's degree in Construction Management, Civil Engineering, Business Administration or similarMinimum of 5 to 8 years of construction contract administration, claims management, or owner's representative experience on capital projectsExperience in renewable energy construction(preferably solar or battery storage)Direct experience managing EPC or design-build contracts, owner or developer-side experience is strongly preferredDemonstrated experience issuing formal notices, cure letters, or claims under construction contractsProficiency reading and interpreting contract terms including schedule of values, milestone definitions, CO entitlement provisions, and LD clausesExperience with construction draw certification processes and lender-required documentationFamiliarity with NYISO, PJM, or ISO-NE interconnection processes and how utility delays interact with construction contract obligationsExperience with tax equity or project finance lender draw processesCCM (Certified Construction Manager), PMP, or DBIA certification


Location

This is a full-time, hybrid position based out of Soltage headquarters in Jersey City, New Jersey.



Application Instructions: To apply for this position, resumes maybe sent directly to HR@soltage.com with "Construction Contract Administrator" as the subject line.












Soltage is an equal opportunity employer and is committed to providing a work environment that is free from all forms of discrimination.






PROTECT YOURSELF FROM FRAUD

Please be aware that Soltage emails will always come from the “@soltage.com” domain; a genuine offer document will not be signed by a recruiter; and Soltage will never request your personal banking information or payment of any kind during the recruitment process. If you have received what you suspect is a fraudulent offer or suspicious communication with Soltage, or if you have any questions, please reach out to HR@soltage.com