Climate Program Assistant​/BF

The Barr Foundation is seeking a full-time Climate Program Assistant in Boston, MA, to support the Climate Team, including co-directors and program officers. Responsibilities include managing calendars, handling correspondence, preparing materials for meetings, and ensuring deadlines are met. The ideal candidate should be organized, self-motivated, and possess strong writing and interpersonal skills. The foundation focuses on climate change solutions through clean energy, mobility, and resilience.
Position: Climate Program Assistant (BF)

The Barr Foundation’s mission is to invest in human, natural, and creative potential, serving as thoughtful stewards and catalysts. As stewards, Barr nurtures and enhances vital community assets. As catalysts, the Foundation cultivates and advances the breakthrough ideas that will shape our collective future. Barr focuses on achieving impact as a constructive partner, willing to exercise leadership.

Based in Boston, the Foundation focuses regionally, and selectively engages nationally, working in partnership with nonprofits, foundations, the public sector, and civic and business leaders to elevate the arts and creative expression, advance solutions for climate change, and expand educational opportunity. Barr is one of the largest private foundations in New England with assets of more than $1.7 billion and a 2018 grantmaking budget of $85 million.

A set of core values defined by the Barr Foundation’s founding trustees expresses beliefs about what constitutes effective philanthropy and guides how the Foundation carries out its philanthropic mission. The Foundation is committed to strive for excellence, act with humility, adopt a long-term perspective, and embrace risk. Additionally, while each program is guided by distinct priorities and goals, Barr embraces a common set of approaches in all aspects of its work, namely flexibility and nimbleness, a broad range of tools, knowledge and learning, openness and transparency, and active collaboration.

Barr’s Climate Program

Since its inception, the Barr Foundation has prioritized the environment as a principal area of funding, and in 2010 focused this funding on the monumental problem of climate change. The Climate Program has three focus areas:
Clean Energy, Mobility, and Climate Resilience. We believe that while climate change is a global challenge, cities and states have become vital agents of change, and by focusing on these three focus areas, we can play an important role in helping to catalyze and advance solutions.

The Barr Foundation is seeking a program assistant to provide administrative and other support to the Climate Team, including two co-directors, two program officers, and a new program officer to be hired in the first quarter of 2018. The co-directors manage the grantmaking, external relationships, research, and grantee convenings that help advance the Foundation’s climate change objectives. This position reports to the Climate co-directors.

The ideal candidate must be highly organized and self-motivated, with attention to detail and the ability to prioritize workload. Proven writing, computer, and interpersonal skills to manage relationships with a broad range of people and organizations are essential. This is a full-time position with a generous benefits package.

Key Responsibilities
• Maintain calendar and schedule for the Climate co-directors;
• Answer and screen telephone calls and handle routine emails and other correspondence, including inquiries about grant proposals and invitations to events;
• Provide co-directors with preparatory materials for meetings and other scheduled activities;
• Monitor and support the Climate Team to meet program deadlines and internal processes;
• Prepare agendas and draft climate-related materials for meetings with trustees, president, and external partners;
• Complete draft reports and materials for quarterly trustee meetings;
• Draft and manage routine grantee and other correspondence and proofread reports and other documents for grammar and spelling;
• Provide other support as needed, such as handling expense reports for the co-directors, receiving visitors, and taking notes at internal and other meetings;
• Conduct internet and other research to support program areas;
• Work closely with the Grants Management Team to ensure potential and current Climate grant information is accurately inputted and tracked in the grants database;
• Generate contracts, and process invoices and reimbursements for the Climate Team;
• Handle travel arrangements for the Climate Team.

Qualifications
• Excellent communications skills, including superior telephone etiquette and proven writing and editing ability, with a focus on accuracy;
• Demonstrated ability…