Business Services Coordinator

King & Wood Mallesons is hiring a Business Services Coordinator for their Perth office in Western Australia. The role involves supporting daily operations, managing staff schedules, coordinating visitor requests, and overseeing document production and records management. Ideal candidates should have at least three years of administrative experience and a commitment to exceptional customer service. The firm promotes a collaborative culture and values diversity in its workforce.
Business Services Coordinator
- Enhance your leadership capability and administrative skills in this role!
- Be a part of an exceptional Business Services team at a top tier law firm, with excellent benefits on offer
- As a leading law firm, we actively seek people from diverse backgrounds to enrich our culture and performance

Who are we?

A firm born in Asia, underpinned by world class capability.

With over 3000 lawyers in 26 global locations, we help our clients manage their risk and enable their growth. Our full-service offering combines un-matched top tier local capability complemented with an international platform.

We have deep roots in Australia spanning almost 200 years and acknowledge Aboriginal and Torres Strait Islander peoples as the traditional owners and custodians of these lands and waters.

Why work with us?

We promote a collaborative culture where people feel respected, valued and supported both personally and professionally, and where diversity and inclusion also play an important role in enhancing our knowledge,

driving innovative solutions for our clients

and creating

positive social impact

We live by our

Principles

, and strive for mastery in all that we do. We take pride in the high quality work we deliver. Working with colleagues and clients who are leaders in their fields, means the ability to explore new paths to progress with continual learning and development, career and leadership opportunities.

As part of the KWM community you'll have access to a suite of wellbeing initiatives,

benefits

, policies and processes, to enable you to achieve your career goals.

At KWM, we'll provide you with the platform to Learn, Master, Lead.

Role Detail

We are seeking a talented and motivated Business Services Coordinator to become an integral part of our professional Business Services team at KWM's Perth office, situated in the QV1 Building. This is an excellent opportunity for an administrative expert with leadership potential to gain valuable experience within a prestigious international law firm.

The day to day will involve:

- Supporting the Business Services & Hospitality Manager in daily operations and management of business activities, including maintaining the Perth premises
- Supporting the Business Services Clerks and Receptionists and providing backup coverage when required
- Develop staff schedules to ensure optimal coverage at all times
- Manage visitor requests and prepare for their arrival
- Coordinate weekly and larger ad hoc staff relocations
- Maintenance of accurate and up-to-date seating allocation plans
- Conduct Business Services inductions for new employees
- Manage supplier and contractor relationships regarding stock and issue resolution
- Management of document production requests (copying, scanning, finishing, etc.),and mail and courier services
- Assist with archiving and records management, including oversight of safe custody
- Meet internal and external customer expectations while achieving company goals
- Support hospitality team in setting up rooms on an as needs basis

About You
- Minimum of 3 years administration or office coordination experience
- A commitment to delivery of exceptional customer service
- Demonstrated experience working in a team environment. Leadership experience will be highly regarded
- Excellent communication and prioritisation skills
- Role-modelling a positive, can-do attitude
- Exceptional attention to detail
- Driven, proactive and results-oriented
- Ability to maintain strong working relationships with internal and external clients
- Demonstrated time management and organisational skills
- Experience using Microsoft Office suite
- Works collaboratively with team and broader Business Services colleagues
- Flexibility to multitask, using your initiative and adapting to changing priorities
- Availability to work additional hours to meet business demands on an as needs basis

Next Steps

Applications close Wednesday 8th January 2025.

If you have any questions or need any further information, please don't hesitate to reach out to Sophie Larrett at

If you are not an Australian citizen or permanent resident, you must hold all visas and other approvals necessary for you to work for the firm in Australia.

Diversity and Inclusion

.