Athletic Facilities and Event Management Graduate Assistant

Western Kentucky University is hiring a Graduate Assistant for Athletic Facilities and Event Management, starting July 7, 2025. This part-time, 12-month position involves assisting with daily operations at athletic facilities, serving as game manager, supervising staff, and supporting event management. Applicants need a bachelor's degree, experience in a Division I athletic department, and acceptance into a WKU graduate program. Compensation includes a stipend and tuition coverage.
Western Kentucky University, Department of Athletics, is seeking applications for Facility and Event Management Graduate Assistant beginning July 7 th of 2025. This is a 12-month, part-time position that reports to the Director of Athletic Facilities. Applicants must have a commitment to and responsibility for adhering to all rules and regulations of WKU, Conference USA and the NCAA.

Primary Duties and Responsibilities:

The following duties are customary for this position, but are not to be construed as all-inclusive. Duties may be added, deleted and assigned based on management discretion and institutional needs.
• Assist with day-to-day operations at all athletic facilities
• Serve as game manager of one fall Olympic sport and one spring Olympic Sport
• Manage and communicate with game officials, PA announcer, and official scoring personnel
• Coordinate game day operations with the visiting team prior to their arrival and throughout the event while serving as the visiting team liaison
• Supervise game day student staff, event ushers, and ball kids (when applicable)
• Assist with game management for men's basketball, women's basketball and football
• Support various external events as the facilities event main contact and assist in set-up and breakdown of special events located in athletic facilities
• Receive quotes for equipment and services from vendors as needed and requested by Athletic Facilities staff
• Perform all painting and striping of playing lines on athletic fields
• Maintain softball field conditions as needed including infield skin and bullpens
• Assist with post-season Conference USA or NCAA Tournaments
• Troubleshoot issues that arise as needed
• Support the Athletic Facilities staff in the operations of all athletic facilities

Knowledge and Skills Considered Essential for Success:
• Excellent written and verbal skills
• Exemplary interpersonal, customer service and organizational skills
• Ability to handle confidential and sensitive situations with tact and diplomacy
• Keen attention to detail
• Self-motivated
• Experience in game operations and/or facility operations is highly desirable
• Must have a valid driver’s license
• Must be able to use Microsoft office
• Ability to lift and move athletics equipment up to 50 pounds.

Required Qualifications:
• Bachelor’s degree, preferably in Sport Management or related field
• Must have 1 year of experience in a Division I athletic department
• Acceptance into a graduate program at Western Kentucky University
• Must have a 3.0 cumulative GPA in undergraduate studies

Compensation:

$1,100 stipend, paid monthly. The scholarship will cover full tuition expenses for two classes per semester. Does not cover course-related fees or textbooks. The candidate must have earned a baccalaureate degree and be admitted as a full-time student in any graduate program at Western Kentucky University, effective fall 2024. This position is a two-year commitment, renewed after one year based on satisfactory academic and work-related performance. The selected candidate must maintain a 3.0 GPA in the WKU graduate program of their choice.

Applications for employment will be accepted electronically only. Interested candidates must submit a cover letter, a current resume, list of references via email to parker.vick@wku.edu. To ensure full consideration submit application materials by June 1 st , 2025 . Anticipated start date July 8 th , 2024.