Assistant to Managing Director

The Assistant to the Managing Director at Give Me Trees Trust in Ghaziabad, India, provides high-level administrative support including schedule management, communication handling, document preparation, and event coordination. The role requires a Bachelor’s degree and at least 2 years of experience as an Executive Assistant. Key skills include proficiency in Microsoft Office, strong organizational abilities, and discretion in handling confidential information. This is a full-time position based in Uttar Pradesh.
Job Title: Assistant to Managing Trusty

Location: Ghaziabad
Reports To: Managing Trusty
Employment Type: Full-time

About Us:

Give Me Trees Trust is a not-for-profit organization actively working towards afforestation, biodiversity conservation, biologic carbon sequestration, environmental literacy and providing livelihood to local community. Our organisation is now the largest tree planter in India. Give Me Trees Trust has PAN India presence. Swami Prem Parivartan aka Peepal Baba is the founder of the organisation. Our vision is to bring at least 50% of India under green cover and cultivate a love for flora and fauna. Our mission to increase the tree population and native tree cover of our country through plantation and maintenance

Position Overview:

The Assistant to the Managing Trusty plays a pivotal role in providing high-level administrative support to the MT. This position involves managing schedules, coordinating communications, preparing reports, and facilitating smooth operations within the executive office. The ideal candidate will possess exceptional organizational skills, discretion, and the ability to handle multiple tasks efficiently.

Key Responsibilities:
• Calendar and Schedule Management: Efficiently manage and organize the MT’s calendar, including scheduling meetings, appointments, and travel arrangements.
• Communication Handling: Serve as the primary point of contact between the MT and internal/external stakeholders, managing emails, phone calls, and other communications.
• Document Preparation: Prepare and edit correspondence, reports, presentations, and other documents as required by the MD.
• Event and Meeting Coordination: Organize and coordinate events, podcast and meetings, including preparing agendas, taking minutes, and ensuring follow-up on action items.
• Travel Arrangements: Coordinate all aspects of travel logistics, including flights, accommodation, and itineraries.
• Confidentiality Management: Handle sensitive and confidential information with the utmost discretion and professionalism.
• Project Assistance: Assist in the preparation and coordination of special projects and initiatives as directed by the MT.

Qualifications:
• Education: Bachelor’s degree in Business Administration, Management, or a related field.
• Experience: Minimum of 2 years of experience as an Executive Assistant or in a similar role, preferably supporting senior executives.
• Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); familiarity with calendar and travel booking software.
• Communication Skills: Exceptional verbal and written communication skills; ability to interact professionally with stakeholders at all levels.
• Organizational Skills: Strong organizational and time-management abilities; adept at managing multiple tasks and priorities.
• Discretion: High level of discretion and integrity in handling sensitive and confidential information.

Preferred Skills:

· Communication skills: Excellent written and verble communication skill

· Project Management: Experience in coordinating and managing projects from initiation to completion.

· Event Planning: Ability to organize and coordinate events, conferences, or meetings.

· Language Skills: Proficiency in additional languages is a plus.

Job Type: Full-time

Pay: ₹25,000.00 - ₹30,000.00 per month

Schedule:
• Day shift

Work Location: In person