assistant director of facilities and event management

Western Kentucky University is hiring a full-time Assistant Director of Facilities and Event Management. The role involves managing the Hilltopper Fieldhouse, scheduling athletic events, overseeing game day operations, and supervising staff. The position requires adherence to WKU, Conference USA, and NCAA regulations. It includes responsibilities such as facility inspections, maintenance requests, and support for various athletic events. This job is located in Bowling Green, KY, and is not remote.
Assistant Director of Facilities and Event Management

Category: Staff

Department: Athletic Facilities

Locations: Bowling Green, KY

Posted: Mar 31, 2025

Closes: Open Until Filled

Type: Full-time

Ref.No.: 996038

PositionID: 186895

About Western Kentucky University:

Western Kentucky University (WKU) is a student-centered, applied-research institution committed to providing its students with a transformative academic and social experience and to elevating its surrounding communities. Founded in 1906, WKU is the second largest undergraduate institution in the Commonwealth of Kentucky with approximately 15,035 students and nearly 2,508 faculty and staff employees.

Western Kentucky University seeks to attract talented faculty and staff who are inspired individually to contribute to WKU's strategic plans and ongoing success. We offer comprehensive wellness and health benefits to employees and their families, including domestic partners and other qualified dependents and take pride in providing a workplace culture that supports balancing the responsibilities of work and family life.

Job Description:

Western Kentucky University seeks to hire an individual for the full-time position of Assistant Director of Facilities and Event Management. This is a 12-month, full-time position reporting directly to the Senior Associate Athletic Director for Facilities. Applicants must have a commitment to and responsibility for adhering to all rules and regulations of WKU, Conference USA, and the NCAA.

Primary Duties and Responsibilities:
• Serve as the facility manager for the Hilltopper Fieldhouse.
• Responsible for scheduling the athletics space in the Hilltopper Fieldhouse.
• Serve as game manager for a minimum of two Olympic sports home events and coordinate all aspects surrounding them, including but not limited to: Manage and communicate with game officials.
• Coordinate game day operations with visiting teams prior to their arrival and throughout the event.
• Hire and oversee official scoring personnel and PA announcer.
• Troubleshoot issues that arise on site as needed.
• Coordinate and communicate with Conference USA staff as needed.
• Supervise graduate assistants and multiple undergraduate student workers and interns at all athletic facilities.
• Responsible for the creation and distribution of game day credentials for all credentialed WKU events.
• Serve as facilities manager for external events hosted in athletic facilities.
• Oversee and manage daily maintenance and operations of Football Stadium, Baseball Field Complex, Hilltopper Fieldhouse, and the Track Facility.
• Perform regular facilities inspections, and coordinate and oversee University Facilities Management and Building Services Attendant staff at athletic events.
• Responsible for submitting work orders, service requests, and project requests surrounding routine and preventative maintenance, facility upgrades, and potential projects.
• Serve on WKU committees as assigned.
• Assist with overall game management for Football and Men's Basketball.
• Assist tournament director in any post-season athletic events for all sports.
• Support the Senior Associate AD for Facilities and Director of Facilities in the operations of all athletic facilities.

Knowledge and Skills Considered Essential for Success:
• Knowledge of NCAA playing rules and game management policies.
• Must be self-motivated.
• Must demonstrate attention to detail and accuracy.
• Excellent organization, interpersonal, and communication skills.
• Working knowledge of Microsoft Word, Excel, and Outlook.
• Knowledge of each sport offered at Western Kentucky University.

Requirements:
• Minimum two years' experience with event and facility management experience.
• Ability to lift and move up to 50 pounds.
• Must be able to work evenings and weekends.

Salary Range: $43,896 - $48,420

Kentucky state law requires all public institutions of postsecondary education to conduct pre-employment criminal background checks to determine suitability for employment.

Western Kentucky University (WKU) is committed to a policy and practice of providing equal employment and educational opportunities to all individuals. In accordance with Title VI and VII of the Civil Rights Act of 1964, Title IX of the Educational Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, and the Americans with Disabilities Act of 1990, no form of discrimination or harassment will be tolerated at WKU.

Persons with disabilities, who need reasonable accommodations to participate in the application and/or selection process, should notify the office of Institutional Equity.

The following items must be submitted through this electronic talent management system:
• Resume

You will receive email confirmation that your submission has been received. The candidate review process will generally begin as materials are received.
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